Program Operations & Subcontracts Coordinator

CHIRLA; Compton (CA); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Excellent benefits package

Generous time off

Job summary

CHIRLA seeks a Program Assistant within the Programs and Subcontract Administration team in Compton, CA. The role provides essential support to the Director, with training on duties and a focus on learning and developing processes in a dynamic environment.

You will handle confidential tasks, coordinate meetings, manage documents, and assist in contract reviews under attorney supervision, while maintaining files and liaising with partners. Immediate start and full-time hours are expected.

Qualifications

• Bachelor’s degree in a field that includes logical reasoning, developing efficiencies, management, marketing research, or statistical coursework.
• Two years of experience in a high-paced environment.
• Ability to grasp and interpret legal documents.
• Systematic knowledge of databases and tracking systems.
• Superb organizational skills and detail oriented.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, One Drive, and scheduling software.
• Ability to develop and maintain recordkeeping systems and procedures.

Responsibilities

• Provide confidential administrative support to program staff.
• Provide follow-up with appropriate departments to ensure compliance with agreements and information requests from subcontractors; interact with CHIRLA departments.
• Prepare a wide variety of contract documents under attorney supervision; compose, edit, revise, tabulate, and print letters and documents for review.
• Compile, review, and organize reports, invoices and contracts for audits and meetings.
• Assist in drafting and performing initial reviews of contracts under guidance of attorneys and/or program and development team.
• Establish, maintain, process, and oversee files, correspondence, databases, records, certificates, and other documents.
• Schedule, coordinate, and facilitate meetings; arrange travel, lodging, facilities, and reimbursements; provide administrative support.
• Liaise with outside partners and administrative agencies to resolve day-to-day issues.
• May lead, guide, and train staff and/or interns on related work.
• Maintain professional growth through seminars and affiliations to keep abreast of developments in immigration law and related areas.
• Maintain tracking system and calendar for project progress.
• Perform miscellaneous job-related duties as assigned.
• Provide administrative assistance to Director and other supervisors and professionals in programs and subcontract administration.

Skills

Administrative support

Communication skills

Organizational skills

Attention to detail

Project management

Database knowledge

Scheduling

Interpersonal skills

Teamwork

Legal document interpretation

Independent work

Education

Bachelor’s degree in a field with logical reasoning/management/marketing research/statistics

Tools

Microsoft Office

OneDrive

Scheduling software

Job description

CHIRLA seeks a Program Assistant within the Programs and Subcontract Administration team in Compton, CA. The role provides essential support to the Director, with training on duties and a focus on learning and developing processes in a dynamic environment.

You will handle confidential tasks, coordinate meetings, manage documents, and assist in contract reviews under attorney supervision, while maintaining files and liaising with partners. Immediate start and full-time hours are expected.