Immigration Legal Programs Assistant

Chirla; Los Angeles (CA); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Annual paid vacation

Paid holiday leave in December

Retirement plan contribution

Health insurance

Dental insurance

Vision insurance

Life insurance

Job summary

CHIRLA is seeking a Program Assistant to support the Legal Services Department in Los Angeles. The role provides confidential administrative support, manages case files, and coordinates materials for legal clinics and hearings.

The position requires strong organization, Spanish fluency, willingness to travel between CHIRLA sites in Southern California, and the ability to work in a fast-paced environment. Training will be provided and growth opportunities exist within the department.

Qualifications

• Two years of community college or equivalent related experience.
• Two years of experience in a high-paced environment.
• Ability to grasp and interpret legal documents.
• Systematic knowledge of databases and tracking systems.
• Excellent organizational skills – detail oriented and well organized.
• Excellent verbal and written communication skills.
• Must be able to lift 25 pounds occasionally or more as needed.
• Proficiency in Microsoft Office, OneDrive, and scheduling software.
• Willingness to travel between CHIRLA sites in Los Angeles and to courthouses in Southern California.

Responsibilities

• Provide confidential administrative support to program staff.
• Coordinate direct administrative support to Managing Attorneys and other legal staff.
• Assist with incoming mail and its distribution.
• Maintain case management systems, update files, and log cases in client databases.
• Prepare materials for legal clinics and provide logistical support during clinics.
• Manage inventory of EOIR cases and other files in shared documents and databases.
• Assist attorneys and staff in preparing forms, pleadings, motions, and supporting documents for EOIR court.
• Help with court hearings and interviews preparation.
• Support staff with data collection and grant reporting.

Skills

Legal document literacy

Database knowledge

Microsoft Office

Time management

Spanish language

Communication skills

Travel availability

Attention to detail

Education

Two-year college or equivalent

Tools

Microsoft Office Suite

OneDrive

Cerenade E-immigration / case management systems

Job description

CHIRLA is seeking a Program Assistant to support the Legal Services Department in Los Angeles. The role provides confidential administrative support, manages case files, and coordinates materials for legal clinics and hearings.

The position requires strong organization, Spanish fluency, willingness to travel between CHIRLA sites in Southern California, and the ability to work in a fast-paced environment. Training will be provided and growth opportunities exist within the department.