Program Operations & Admin Assistant

ICL inc.; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

ICL inc. in Brooklyn, NY is seeking a Program Assistant to support HCBS core operations. The role includes office management, clerical duties, and coordination with Finance for purchasing, while handling records and communications with staff and recipients.

The ideal candidate will have a high school diploma or GED with clerical experience, proficiency in Word, and strong organizational skills to maintain efficient office workflows.

Qualifications

• High School Diploma or GED plus at least two years of clerical or secretarial experience, or graduate of secretarial school.
• Must be able to satisfactorily use computer word processing equipment and programs (Microsoft Word) and type letters, reports, forms and other documents.

Responsibilities

• Responsible for overall office management: keeps the staff office area organized and operating efficiently, including filing and updating bulletin boards.
• Purchase Order management: monitors inventory and prepares purchase orders; coordinates with Finance.
• Develops program monitoring systems and ensures monthly reports are typed and routed on time.
• Provides reception services: answers calls, greets visitors, and takes messages.
• Maintains equipment, updates and revises work methods as needed.
• Manages inventory and requisitions office supplies.
• Makes minutes at meetings and distributes final copies.
• Organizes electronic and hard-copy files; maintains and purges obsolete material.

Skills

Organizational skills

Communication

Time management

Attention to detail

Education

High School Diploma or GED plus clerical experience

Tools

Microsoft Word

Office equipment

Job description

ICL inc. in Brooklyn, NY is seeking a Program Assistant to support HCBS core operations. The role includes office management, clerical duties, and coordination with Finance for purchasing, while handling records and communications with staff and recipients.

The ideal candidate will have a high school diploma or GED with clerical experience, proficiency in Word, and strong organizational skills to maintain efficient office workflows.