Program Operations & Research Assistant

Clare Foundation, Inc.; Santa Monica (CA); On-site; USD 44,000 - 48,000; Full time

Job summary

CLARE|MATRIX in Santa Monica, CA seeks an Administrative Assistant to support the OTP program with day-to-day operations and data-driven program evaluation. The role ensures smooth office workflow, maintains records, and assists with scheduling, intake, and participant coordination.

The ideal candidate will have strong organizational and communication skills, 2+ years in data coordination, and a willingness to collaborate across teams while upholding HIPAA and safety standards.

Qualifications

• High school diploma or equivalent; higher education preferred.
• Minimum of two years of experience in data collection, administration, and coordination of project data.
• Bilingual in English and Spanish a plus.

Responsibilities

• Answers phones and performs general office duties.
• Validates participant eligibility for service and reviews intake packets for completeness.
• Schedules intake appointments and manages participant flow to ensure timely service delivery.
• Enters project data into tracking tools with attention to detail; maintains large data sets.
• Assists in grant-related reporting and prepares monthly program reports.

Skills

Organizational skills

Verbal and written communication

Data management

Bilingual English/Spanish

Attention to detail

Education

High school diploma

Bachelor’s or Associate degree preferred

Job description

CLARE|MATRIX in Santa Monica, CA seeks an Administrative Assistant to support the OTP program with day-to-day operations and data-driven program evaluation. The role ensures smooth office workflow, maintains records, and assists with scheduling, intake, and participant coordination.

The ideal candidate will have strong organizational and communication skills, 2+ years in data coordination, and a willingness to collaborate across teams while upholding HIPAA and safety standards.