Program Operations Coordinator - Arts Education

Ravinia; Chicago, Northern (IL, KY); Hybrid; USD 45,000 - 50,000; Full time

Job summary

Ravinia is seeking a dedicated Site Coordinator to support daily operations across multiple program sites in Chicago. You will handle materials, logistics, and communications to ensure a positive experience for students, families, and instructors.

The ideal candidate will have a bachelor’s degree in music, education, or arts administration, plus experience in an administrative role and proficiency with Google Workspace. Spanish is a plus.

Qualifications

• Bachelor’s Degree in music, education, or arts administration preferred or equivalent experience
• Experience in a support or administrative role, preferably in a school, nonprofit, or community-based setting.
• Familiarity with data entry and Google Workspace (Docs/Sheets).
• Proficiency in Spanish is preferred for this role

Responsibilities

• Proactively prepare, maintain, and distribute instructional materials, instruments, equipment, and uniforms for students and instructors across program sites as directed
• Maintain the daily organization, cleanliness, and decoration of instrument storage areas, rehearsal areas, and office spaces.
• Ensure instruments, equipment, and program materials are stored safely and securely at all times.
• Support rehearsal/performance set up and logistical flow for daily programming and special events
• Assist with securing and transporting instruments and equipment for performances, camps, and special events.
• Coordinate daily instrument and supply check-out/check-in; flag items in need of repair for the Site Manager.
• Serve as a welcoming and responsive point of contact for students, families, instructors, and school staff.
• Provide real-time logistical support to instructors and students to ensure a positive program experience for all stakeholders.
• Perform timely and accurate data entry into the student information system, ensuring student records and assessment data remain current.
• Record and verify daily student attendance and assist with attendance follow-up for recurring absences.
• Assist with student registration, enrollment updates, and collection of required program documentation.
• Maintain organized digital and physical filing systems.
• Other duties as assigned to support successful program operations.

Skills

Spanish

Education

Bachelor’s Degree in music, education, or arts administration

Tools

Google Workspace

Job description

Ravinia is seeking a dedicated Site Coordinator to support daily operations across multiple program sites in Chicago. You will handle materials, logistics, and communications to ensure a positive experience for students, families, and instructors.

The ideal candidate will have a bachelor’s degree in music, education, or arts administration, plus experience in an administrative role and proficiency with Google Workspace. Spanish is a plus.