Site Coordinator, Music Education & Community Programs

Ravinia Festival Association; Chicago (IL); On-site; USD 45,000 - 50,000; Full time

Job summary

Ravinia Festival Association is seeking a Site Coordinator to support daily operations for the Sistema Ravinia program across Chicago school sites. You will oversee materials, inventory, and communication to ensure a smooth learning environment and successful events.

The role emphasizes data entry, attendance, registration, and collaboration with students, families, instructors, and staff. This is an in-person position requiring reliable transportation and weekend/evening flexibility.

Qualifications

• Bachelor’s Degree in music, education, or arts administration preferred or equivalent experience.
• Experience in a support or administrative role, preferably in a school, nonprofit, or community-based setting.
• Familiarity with data entry and Google Workspace (Docs/Sheets).

Responsibilities

• Proactively prepare, maintain, and distribute instructional materials, instruments, equipment, and uniforms for students and instructors across program sites.
• Maintain the daily organization, cleanliness, and decoration of instrument storage areas, rehearsal areas, and office spaces.
• Ensure instruments, equipment, and program materials are stored safely and securely at all times.
• Support rehearsal/performance set up and logistical flow for daily programming and special events.
• Assist with securing and transporting instruments and equipment for performances, camps, and special events.
• Coordinate daily instrument and supply check-out/check-in; flag items in need of repair for the Site Manager.
• Serve as a welcoming and responsive point of contact for students, families, instructors, and school staff.
• Support the Site Manager with student and family communication; including phone calls, email, messaging, forms, and basic Canva design.
• Provide real-time logistical support to instructors and students to ensure a positive program experience for all stakeholders.
• Perform timely and accurate data entry into the student information system, ensuring student records and assessment data remain current.
• Record and verify daily student attendance and assist with attendance follow-up for recurring absences.
• Assist with student registration, enrollment updates, and collection of required program documentation.
• Maintain organized digital and physical filing systems.
• Other duties as assigned to support successful program operations.

Skills

Spanish (preferred)

Attention to detail

Multitasking

Student interaction

Education

Bachelor’s Degree in music, education, or arts administration

Tools

Google Workspace

Job description

Ravinia Festival Association is seeking a Site Coordinator to support daily operations for the Sistema Ravinia program across Chicago school sites. You will oversee materials, inventory, and communication to ensure a smooth learning environment and successful events.

The role emphasizes data entry, attendance, registration, and collaboration with students, families, instructors, and staff. This is an in-person position requiring reliable transportation and weekend/evening flexibility.