Site Operations Coordinator – Music Education

Ravinia Festival; Chicago (IL); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Chicago Paid Leave

Chicago Sick Leave

Workers Comp Coverage

Unemployment Benefits

Job summary

Ravinia Festival seeks a Site Coordinator for Sistema Ravinia West Side to provide daily operational and logistical support across program sites in Chicago. The role ensures materials, instruments, and environments are prepared for successful learning experiences.

Ideal candidates bring a bachelor’s degree in music/education or arts administration with nonprofit or school setting experience, and familiarity with data entry and Google Workspace.

Qualifications

• Bachelor’s Degree in music, education, or arts administration preferred or equivalent experience.
• Experience in a support or administrative role, preferably in a school, nonprofit, or community-based setting.
• Familiarity with data entry and Google Workspace (Docs/Sheets).

Responsibilities

• Program Materials & Environment: Proactively prepare, maintain, and distribute instructional materials, instruments, equipment, and uniforms for students and instructors across program sites as directed.
• Program Materials & Environment: Maintain daily organization, cleanliness, and decoration of instrument storage areas, rehearsal areas, and office spaces.
• Program Materials & Environment: Ensure instruments, equipment, and program materials are stored safely and securely at all times.
• Program Logistics and Operations Support: Support rehearsal/performance set up and daily programming and special events.
• Program Logistics and Operations Support: Support routine inventory audits and maintain accurate inventory records; proactively communicating needs before shortages occur.
• Program Logistics and Operations Support: Assist with securing and transporting instruments and equipment for performances, camps, and special events.
• Program Logistics and Operations Support: Coordinate daily instrument and supply check-out/check-in; flag items in need of repair for the Site Manager.
• Communication & Community Support: Serve as a welcoming and responsive point of contact for students, families, instructors, and school staff.
• Communication & Community Support: Support the Site Manager with student and family communication; including phone calls, email, messaging, forms, and basic Canva design.
• Communication & Community Support: Provide real-time logistical support to instructors and students to ensure a positive program experience for all stakeholders.
• Data Entry & Administrative Support: Perform timely and accurate data entry into the student information system, ensuring student records and assessment data remain current.
• Data Entry & Administrative Support: Record and verify daily student attendance and assist with attendance follow-up for recurring absences.
• Data Entry & Administrative Support: Assist with student registration, enrollment updates, and collection of required program documentation.
• Data Entry & Administrative Support: Maintain organized digital and physical filing systems.
• Data Entry & Administrative Support: Other duties as assigned to support successful program operations.

Skills

Attention to detail

Student/youth engagement

People communication

Spanish language

Education

Bachelor’s Degree in music, education, or arts administration

Experience in school/nonprofit setting

Tools

Google Workspace (Docs/Sheets)

Job description

Ravinia Festival seeks a Site Coordinator for Sistema Ravinia West Side to provide daily operational and logistical support across program sites in Chicago. The role ensures materials, instruments, and environments are prepared for successful learning experiences.

Ideal candidates bring a bachelor’s degree in music/education or arts administration with nonprofit or school setting experience, and familiarity with data entry and Google Workspace.