PROGRAM OPERATIONS ASSOCIATE - GLOBAL INITIATIVES

Phaxis; New York (NY); Ibrido; USD 51.000 - 59.000; Part-time

Descrizione del lavoro

Phaxis is seeking a Program Operations Associate for our global initiatives NYC program. This hybrid, contract role requires strong organization, superior writing, and cross-functional coordination to support grants, contracts, reporting, events, and stakeholder communications.

You will manage records, assist with data and vendor documentation, and help prepare briefing materials and presentations for senior leaders.

Competenze

• Bachelor’s degree and 3+ years of relevant experience.
• Experience with grant or contract administration, ideally within a nonprofit environment.
• Excellent writing, editing, research, and organizational skills.
• Strong attention to detail with the ability to manage multiple workstreams simultaneously.
• Advanced Microsoft 365 skills, particularly Excel, PowerPoint, Word, Teams, and SharePoint.
• Experience with Salesforce or similar CRM/database systems.

Mansioni

• Coordinate grants, contracts, vendor agreements, and related documentation.
• Track deliverables, deadlines, milestones, budgets, and follow-up items.
• Maintain program records, databases, SharePoint, and project trackers.
• Prepare reports, briefing materials, presentations, one-pagers, and meeting materials.
• Conduct research and synthesize complex information into clear summaries.
• Coordinate stakeholder communications and track commitments through completion.
• Support high-level meetings, workshops, and international convenings, including logistics and materials.
• Partner with Legal, Finance, Communications, and Grants Management teams.

Conoscenze

Attention to detail

Writing

Project coordination

Research skills

Stakeholder communication

Organization

Editing

Formazione

Bachelor’s degree

Strumenti

Microsoft 365

Excel

PowerPoint

SharePoint

Teams

Salesforce

Descrizione del lavoro

PROGRAM OPERATIONS ASSOCIATE –GLOBAL INITIATIVES NYC | Hybrid | Contract

Are you a highly organized, detail-driven professional who loves keeping complex projects moving? We’re looking for a Program Associate to join a dynamic global nonprofit team and serve as the operational “glue”across grants, contracts, reporting, events, and stakeholder coordination. This is an ideal opportunity for someone who is a strong writer, sharp researcher, and exceptional project coordinator who can manage multiple priorities while supporting senior-level professionals.

Hourly rate is $37-43/hour, based on experience.

What You’ll Do:

• Coordinate grants, contracts, vendor agreements, and related documentation
• Track deliverables, deadlines, milestones, budgets, and follow-up items
• Maintain program records, databases, SharePoint, and project trackers
• Prepare reports, briefing materials, presentations, one-pagers, and meeting materials
• Conduct research and synthesize complex information into clear, concise summaries
• Coordinate stakeholder communications and track commitments through completion
• Support high-level meetings, workshops, and international convenings, including logistics and materials
• Partner with Legal, Finance, Communications, and Grants Management teams

What We’re Looking For:

• Bachelor’s degree and 3+ years of relevant experience
• Experience with grant or contract administration, ideally within a nonprofit, foundation, international development, or similar environment
• Excellent writing, editing, research, and organizational skills
• Strong attention to detail with the ability to manage multiple workstreams simultaneously
• Advanced Microsoft 365 skills, particularly Excel, PowerPoint, Word, Teams, and SharePoint
• Experience with Salesforce or similar CRM/database systems
• Comfortable supporting senior leaders and working with internal and external stakeholders
• Strong judgment, discretion, follow-through, and a proactive “I’ll take care of it”attitude
• Experience coordinating events, convenings, or multi-stakeholder projects is a plus
• International or cross-cultural experience is highly desirable