Program Officer/ Grant Administrator

State of North Carolina; North Carolina; Hybrid; USD 55,000 - 65,000; Full time

Job summary

The Office of State Budget and Management (OSBM) in North Carolina seeks a Program Officer/Grant Administrator to manage a large portfolio of state-administered grants and provide responsive support to local governments, nonprofits, and internal teams.

You will ensure grants are administered accurately and in compliance with applicable requirements, serving as the primary contact for recipients and coordinating the pre-award process.

Qualifications

• Demonstrated experience administering, managing, auditing, or monitoring complex grants, programs, contracts, or comparable business processes.
• Proven ability managing a high-volume workload involving multiple priorities, deadlines, records, funding sources, programs, or services.
• Proven experience building effective relationships through excellence in customer service.
• Demonstrated experience reviewing financial, programmatic, contractual, or compliance-related information for accuracy and adherence to requirements.

Responsibilities

• Serve as a primary point of contact for grant recipients, providing timely, courteous, and practical assistance throughout the grant lifecycle.
• Manage the pre-award grant process, including coordinating, reviewing, auditing, approving, and processing statutorily required documents and ensuring adherence to guidelines.
• Manage and monitor a portfolio of 350+ grants, ensuring reports and documentation are accurate and submitted on time.
• Assist grant recipients with quarterly reporting, technical assistance, and timely expenditure of grant funds.
• Ensure compliance with state requirements for administration of state awards per the North Carolina Administrative Code.
• Maintain grant recipient information in the grant database and maintain grant files and records.

Skills

Grant administration

High-volume workload management

Customer service excellence

Financial/compliance review

Excel proficiency

Education

Bachelor’s degree in accounting/finance/business/public administration

Tools

Excel

Job description

Agency

Office of State Budget and Management

Division

Fiscal Office

Job Classification Title

Grants Administrator II (NS)

Position Number

65044862

Grade

NC12

About Us

The North Carolina Office of State Budget & Management (OSBM) delivers the highest quality budget development and management services for state government. Overseeing the state’s budget process is at the heart of much of what we do. OSBM is the primary fiscal advisor to the Governor and works across all branches of state government. Yet OSBM is much more.

• Our team provides budget and policy analysis counsel to the Governor, state agencies, and state legislature.

• We analyze economic and demographic data to inform decisions and maintain a balanced budget.

• We provide state agencies with services to support stewardship of public resources and prudent decision-making. This includes tools to improve operational efficacy through data and evidence, such as strategic planning, performance management, and impact analysis.

• And we support agencies’ financial control structures such as grants management, internal audits, and the oversight committee for retired state employees’ health benefits.

• Our office is also home to the state fraud hotline, where any citizen can report suspected misuse of public resources.

Description of Work

Strengthen the Present. Shape the Future.

• Recruitment Range: $55,000 - $65,000 Annually
• 2 openings
• Important Note: This posting closes at 11:59:59 PM the night BEFORE the End Date listed on the posting.

OSBM, as part of the Governor’s Office, is excited to announce multiple openings for the Program Officer/Grant Administrator position. We are seeking organized, customer-focused professionals who enjoy helping others, building positive working relationships, and managing detailed processes.

In this role, each Program Officer/Grant Administrator will manage a portfolio of state-administered grants and provide responsive, solutions-focused support to local governments, municipalities, nonprofit organizations, and internal team members. Successful candidates will also help ensure grants are administered accurately and in accordance with applicable requirements.

The Program Officer/Grant Administrator will:

• Serve as a primary point of contact for assigned grant recipients, providing timely, courteous, and practical assistance throughout the grant lifecycle.
• Manage the pre-award grant process, including coordinating, reviewing, auditing, approving, and processing statutorily required documents and ensuring adherence to applicable state guidelines and policies.
• Manage and monitor a portfolio of 350 or more grants, ensuring required reports and documentation are accurate, complete, and submitted on time.
• Assist grant recipients with quarterly reporting, technical assistance, and the timely and appropriate expenditure of grant funds.
• Ensure compliance with applicable requirements for the administration of state awards, including requirements outlined in the North Carolina Administrative Code.
• Maintain accurate and current grant recipient information in the grant database.
• Maintain grant files and records in accordance with applicable state and federal records retention laws, regulations, and policies.
• Collaborate with and provide assistance to internal team members to support effective and consistent grant administration.

Knowledge Skills and Abilities/Management Preferences

• To receive credit for allofyour work history and credentials , you must list the information on theapplicationform.
• Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit .
• For additional information, please refer to state resources on how to land a career .

If you possess any of the following skills or qualifications, please include them in your application:

• Demonstrated experience administering, managing, auditing, or monitoring complex grants, programs, projects, contracts, or comparable business processes.
• Proven ability managing a high-volume workload involving multiple priorities, deadlines, records, funding sources, programs, or services.
• Proven experience building effective relationships (e.g. coworkers, management, government officials, etc.) through excellence in customer service.
• Demonstrated experience reviewing in areas such as financial, programmatic, contractual, or compliance-related information for accuracy, completeness, and adherence to established requirements.
• Proficiency using Microsoft Office applications, particularly Excel, and experience maintaining accurate information in databases, spreadsheets, or other tracking systems.

Experience the Difference. OSBM:

• Is committed to investing in its team through ongoing training and professional development and knowledge-sharing.
• Provides unique leadership and growth opportunities for motivated employees.
• Currently, hybrid positions require onsite work on Tuesdays, Wednesdays, and Thursdays at our downtown Raleigh, NC office. Employees may work remotely on Mondays and Fridays (optional). Hybrid schedule is subject to change.

OSBM Resources:

• Employee Perks and Benefits: NC OSHR: Benefits
• Total Compensation Calculator: NC OSHR: Total Compensation Calculator
• Learn more about OSBM : Homepage | NC OSBM

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree in accounting, finance, business administration, public administration, or a related discipline from an accredited institution and 1 year of directly related experience or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.