Program Office Business Process Support

Kinsley Power Systems; Ogden (UT); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k) plan with Company Match

Paid Holidays

Paid Time Off

Parental Leave

Life Insurance

Tuition Reimbursement

Flexible Spending Accounts (FSA)

Job summary

HX5, LLC at Hill Air Force Base in Ogden, UT seeks a Program Office Business Process Support to streamline office workflows, manage taskers, and coordinate documentation for inspections and program reviews.

This full-time role requires strong admin and communication skills, DoD experience, and the ability to work across cross-functional teams to maintain schedules, reports, and staff packages in support of AFLCMC/WNR programs.

Qualifications

• Bachelor's degree with 3+ years of DoD experience or equivalent.
• 7 years of related experience, 5 in DoD.

Responsibilities

• Maintain a running list of taskers, assign to team members and ensure closure.
• Draft responses and facilitate reporting for inquiries from various sources.
• Track and coordinate staff packages for signature/approval.
• Support Officer/Enlisted/Civilian performance reports and appraisals tracking.
• Assist with unit inspections readiness and MICT evaluations.
• Identify, collect, and organize organizational knowledge across the branch.

Skills

Strong coordination and communication

Cross-functional teamwork

Problem solving & decision making

Customer-focused support mindset

Microsoft Office Suite proficiency

Education

Bachelor's degree + 3 DoD years

7+ years related experience, 5 in DoD

Tools

Microsoft Office Suite

Job description

Program Office Business Process Support

Program Office Business Process Support

Hill Air Force Base

Ogden, UT

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

HX5 is currently seeking a qualified Program Office Business Process Support in support of the Advanced Training Capabilities Division (AFLCMC/WNR) at Hill Air Force Base in Ogden, UT.

Essential Duties and Responsibilities:

• Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out
• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.
• Tracking and coordinating documentation and staff packages for signature/approval
• Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking
• Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations
• Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch.
• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.
• Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM))
• Provide guidance, feedback and management of Budget Execution Review preparations and presentations
• Manage and oversee taskers and suspenses
• Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis
• Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement
• Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and
• AFMAN 23-110, USAF Supply Manual
• Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and willensure appropriate AF Instruction is applied to each award or decoration
• Assist with statistics analysis and reporting reports and awards policies, directives and regulations
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Assist with management of organization’s workflow
• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation
• Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters
• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories

Education andExperience:

Must have one of the following combinations of education and experience:

• Bachelor's degree and three (3) years of relative experience, three (3) of which must be in the DoD.
• OR seven (7) years of directly related experience, five (5) of which must be in the DoD.

Preferred Qualifications:

Technical Skills

• Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.
• Document and records management, including preparation, tracking, and organization of program materials.
• Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.
• Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation.
• Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows.

Interpersonal Skills

• Strong coordination and communication skills
• Ability to work effectively in cross-functional teams
• Effective problem-solving and decision-making abilities
• Customer-focused support mindset

Position Type/Expected Hours of Work:

This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Other Position Requirements:

• Proof of U.S. Citizenship or U.S. Permanent Residency is a requirement for this position.
• Must be able to complete a U.S. government background investigation.
• Must be able to obtain a Secret clearance.
• Must be able to travel, including air travel.

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Medical and Dependent Care Flexible Spending Accounts
• Pet Insurance

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.HX5, LLC is a Drug Free Workplace Employer.

ACCESSIBILITY NOTICE:

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, pleasecall [phone].

CJ