Program Manager, Workplace Services

Jones Lang LaSalle Incorporated; San Francisco (CA); Presencial; USD 96.000 - 126.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) plan with matching company

Medical, Dental & Vision care

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Descripción de la vacante

Jones Lang LaSalle Incorporated seeks a Program Manager to lead front‑of‑house hospitality and mailroom services across the campus, aligning client leadership, vendor partners, and cross‑functional teams to deliver frictionless, high‑touch service hubs.

You will define SOPs, optimize visitor management and package workflows, and drive KPI‑driven performance with senior executives. This on‑site role is based in San Francisco and requires 4–6 years of leadership in hospitality.

Formación

• Minimum 4–6 years of leadership in high‑touch hospitality environments.
• Experience with VIP service standards and building white‑glove culture.
• Process engineering or workflow optimization experience.
• Strong data interpretation to identify operational gaps and contingency plans.
• Excellent communication and executive‑level credibility.

Responsabilidades

• Define and execute the long‑term vision, roadmap, and goals for Reception and Mail programs.
• Map and optimize the end‑to‑end guest and employee journey; remove friction and enhance hospitality.
• Develop, implement, and maintain SOPs for Reception and Mail operations.
• Drive efficiencies and cost-conscious resource optimization using best practices.
• Train and develop site teams to ensure hospitality‑driven service delivery.
• Monitor KPI/SLA compliance and report performance to client executives.

Conocimientos

Leadership

Process engineering

Analytical skills

Cross-functional collaboration

Communication

Educación

Bachelor’s degree in Hospitality Management

Herramientas

Visitor management software

Mail/package tracking platforms

Descripción del empleo

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What This Job Involves

As the Program Manager, you will lead the strategic evolution, operational excellence, and continuous improvement of front-of-house hospitality and physical logistics across the campus. In this role, you will bridge the gap between client leadership, vendor partners, and cross-functional teams to turn traditional reception desks and mailrooms into frictionless, user‑centric, high‑touch service hubs. You bring a blend of hospitality mindset, analytical rigor, and process engineering to build scalable programs, set operational benchmarks, and deliver a welcoming first impression for every client and guest.

Program Oversight & Service Delivery

• Program Ownership: Define and execute the long‑term vision, roadmap, and strategic goals for the Reception and Mail programs.
• User Journey & Experience Design: Map and continuously optimize the end‑to‑end guest and employee journey. Identify touchpoints to remove friction, enhance hospitality, and maintain a seamless experience.
• Standard Operating Procedures: Proactively develop, implement, and maintain unified SOPs for both the Reception (visitor management, security log audits, incident response) and Mail Room (routing, bulk mail processing, package room workflows) programs.
• Process Improvement: Shape and deploy a process‑management mentality focused on driving efficiencies, cost‑conscious resource optimization, and leveraging JLL best practices.
• Training & Hospitality Standards: Design, own, and manage the onboarding, hospitality service standards, and continuous development protocols for site teams executing Mail and Reception duties to ensure high‑quality, hospitality‑driven service delivery.
• Quality Control & Compliance: Verify the accuracy of visitor tracking, security badge protocols, and chain‑of‑custody mail logs. Conduct regular inspections and audits to ensure compliance with health, safety, and site security requirements.
• Cross‑Functional Integration: Partner with the Facilities team to align workplace services with broader site goals.

Client Relationships & Performance Management

• Client Engagement: Proactively manage relationships with the Client’s Program SMEs and senior executives, translating their business objectives into actionable program strategies.
• KPI & SLA Compliance: Monitor program performance using data‑driven insights. Deeply understand and report on contract KPIs, analyze metric variances, and implement mitigation strategies to meet or exceed targets.
• Reporting & Data Intelligence: Develop, implement, and present a suite of management reports and metrics to the Client and account leadership, visualizing data to derive actionable intelligence.
• Partner & Vendor Governance: Collaborate closely with integrated facilities partners and external service providers to ensure vendor delivery meets client’s safety, security, and hospitality expectations.
• Budget Support: Support program budgeting, track capital and operational expenditures, and identify opportunities for scalable cost efficiency.

Qualifications

• Experience: Minimum 4‑6 years of leadership in high‑touch, hospitality environments. Demonstrated expertise with VIP service standards and building white‑glove service culture from the ground up.
• Process Management: Demonstrated success in process engineering or workflow optimization.
• Analytical Skills: Strong ability to extrapolate and visualize data to identify potential operational gaps and proactively formulate contingency plans.
• Influence Without Authority: Exceptional leadership and team‑building skills with a track record of driving results through cross‑functional teams without direct line‑management authority.
• Communication & Credibility: High emotional intelligence with excellent presentation and negotiation skills; must be highly credible when interface‑sharing with executive‑level client personnel.
• Industry Knowledge: Familiarity with modern corporate site services, including advanced visitor management software, enterprise mail/package tracking platforms, and postal regulations.
• Flexibility: A future‑forward mindset capable of balancing strict operational rigor with the speed, responsiveness, and flexibility required in a fast‑paced corporate environment.
• Education (Preferred): Bachelor’s degree in Hospitality Management is preferred.

Location

On‑site – San Francisco, CA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Opportunity & Accommodations

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

Compensation

Expected compensation for this position: 95,600.00 – 125,770.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Professional Development & AI

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Corporate Overview

For over 200 years, JLL, a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.