Program Manager / Task Order Manager

Kikiktagruk Inupiat Corporation; Bethesda (MD); On-site; USD 125,000 - 165,000; Full time

Job summary

Midnight Sun Global Services, LLC in Bethesda, MD seeks a Program Manager / Task Order Manager to oversee performance across multiple federal task orders as the single point of contact for the COR. This full-time role leads transition-in, staffing, quality control, risk management, and reporting under non-personal services terms.

Responsibilities include interfacing with the COR and CO, developing startup and closeout plans, staffing coordination, program meetings, and delivering status reports

Qualifications

• Bachelor's degree in life sciences, health administration, or a related field.
• Master's degree preferred.
• 10 years of relevant experience, including 5 managing federal contracts or task orders.
• Experience managing clinical research support contracts for NIH or HHS, ideally with multiple task areas.
• Working knowledge of Good Clinical Practice (ICH E6) and FDA-regulated research.
• Experience managing time-and-materials task orders, including hours, burn rate, and invoicing.
• PMP; CCRP or SOCRA certification preferred.
• NIH intramural (Clinical Center) experience; a prior transition-in from an incumbent contractor.
• PMP, CCRP or SOCRA certifications are desirable.

Responsibilities

• Serve as the primary interface with the COR and Contracting Officer on all task orders
• Develop the start-up Transition Plan with the COR within 10 calendar days of award, and the closeout transition plan at contract end
• Assign, monitor, and adjust staff across task orders; manage backfill and Key Personnel substitutions with 30 days' notice to the CO
• Lead program coordination meetings and prepare quarterly status reports on activities, deliverables, risks, and Government actions needed
• Run the quality control program for all deliverables and track schedules, action items, and corrective actions
• Maintain the risk register and escalate performance issues to the COR with a resolution plan
• Respond to Requests for Task Order Proposals with staffing plans and pricing
• Ensure compliance with HHS IT security and privacy requirements, Section 508 reporting, and invoicing instructions

Skills

Federal contract management

Program management

Staff leadership

Education

Bachelor's degree in life sciences/health administration

Master's degree preferred

PMP certification

CCRP or SOCRA certification

NIH intramural experience

Job description

Title: Program Manager / Task Order Manager

Location: Bethesda, MD

Status: Full Time

Travel: Yes, Local

Salary: $125,000 - $165,000

Position Summary:

The Program Manager is the JV's single point of contact for the Contracting Officer's Representative (COR) and is accountable for performance across every task order. Under the contract's non-personal services terms, all Government direction flows from the COR to this role. The PM leads transition-in, staffing, quality control, risk management, and reporting for concurrent monitoring, regulatory, DSMB, and statistical workstreams.

Duties & Responsibilities:

• Serve as the primary interface with the COR and Contracting Officer on all task orders
• Develop the start-up Transition Plan with the COR within 10 calendar days of award, and the closeout transition plan at contract end
• Assign, monitor, and adjust staff across task orders; manage backfill and Key Personnel substitutions with 30 days' notice to the CO
• Lead about 3 program coordination meetings per month and prepare quarterly status reports on activities, deliverables, risks, and Government actions needed
• Run the quality control program for all deliverables and track schedules, action items, and corrective actions
• Maintain the risk register and escalatem performance issues to the COR with a resolution plan
• Respond to Requests for Task Order Proposals with staffing plans and pricing
• Ensure compliance with HHS IT security and privacy requirements, Section 508 reporting, and invoicing instructions

Minimum Requirements:

• Bachelor's degree in life sciences, health administration, or a related field; Master's preferred
• 10 years of relevant experience, including 5 managing federal contracts or task orders
• Experience managing clinical research support contracts for NIH or HHS, ideally with multiple task areas running at once
• Working knowledge of Good Clinical Practice (ICH E6) and FDA-regulated research
• Experience managing time-and-materials task orders, including hours, burn rate, and invoicing
• Preferred: PMP; CCRP or SOCRA certification; NIH intramural (Clinical Center) experience; a prior transition-in from an incumbent contractor

Disclaimer:

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation may legally grant certain preference in employment opportunities to KIC Shareholders and their Descendants. Successful candidates must adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check. The salary range for this position is based on several factors, including relevant experience, education, skills, and current market conditions.