Program Manager / Task Order Manager

Kikiktagruk Inupiat Corporation; Bethesda (MD); On-site; USD 125,000 - 165,000; Full time

Job summary

Kikiktagruk Inupiat Corporation in Bethesda, MD is seeking a Program Manager / Task Order Manager to oversee performance across multiple federal task orders and serve as the single point of contact for the COR. The role involves transition-in, staffing, QA, risk management, and reporting for government work, including compliance with IT security and invoicing instructions.

The position requires a bachelor’s degree and 10 years of relevant experience, including federal contract oversight;

Qualifications

• Bachelor's degree in life sciences, health administration, or a related field; Master's preferred.
• 10 years of relevant experience, including 5 managing federal contracts or task orders.
• Experience managing clinical research support contracts for NIH or HHS, ideally with multiple task areas.
• Working knowledge of Good Clinical Practice (ICH E6) and FDA-regulated research.
• Experience managing time-and-materials task orders, including hours, burn rate, and invoicing.
• Preferred: PMP; CCRP or SOCRA certification; NIH intramural (Clinical Center) experience; a prior transition-in from an incumbent contractor.

Responsibilities

• Serve as the primary interface with the COR and Contracting Officer on all task orders
• Develop the start-up Transition Plan with the COR within 10 calendar days of award, and the closeout transition plan at contract end
• Assign, monitor, and adjust staff across task orders; manage backfill and Key Personnel substitutions with 30 days' notice to the CO
• Lead about 3 program coordination meetings per month and prepare quarterly status reports on activities, deliverables, risks, and Government actions needed
• Run the quality control program for all deliverables and track schedules, action items, and corrective actions
• Maintain the risk register and elevate performance issues to the COR with a resolution plan
• Respond to Requests for Task Order Proposals with staffing plans and pricing
• Ensure compliance with HHS IT security and privacy requirements, Section 508 reporting, and invoicing instructions

Education

Bachelor's degree in life sciences, health administration, or related field

Master's degree preferred

Job description

Title: Program Manager / Task Order Manager
Location: Bethesda, MD
Status: Full Time
Travel: Yes, Local
Salary: $125,000 - $165,000

Position Summary

The Program Manager is the JV's single point of contact for the Contracting Officer's Representative (COR) and is accountable for performance across every task order. Under the contract's non-personal services terms, all Government direction flows from the COR to this role. The PM leads transition-in, staffing, quality control, risk management, and reporting for concurrent monitoring, regulatory, DSMB, and statistical workstreams.

Duties & Responsibilities

• Serve as the primary interface with the COR and Contracting Officer on all task orders
• Develop the start-up Transition Plan with the COR within 10 calendar days of award, and the closeout transition plan at contract end
• Assign, monitor, and adjust staff across task orders; manage backfill and Key Personnel substitutions with 30 days' notice to the CO
• Lead about 3 program coordination meetings per month and prepare quarterly status reports on activities, deliverables, risks, and Government actions needed
• Run the quality control program for all deliverables and track schedules, action items, and corrective actions
• Maintain the risk register and elevate performance issues to the COR with a resolution plan
• Respond to Requests for Task Order Proposals with staffing plans and pricing
• Ensure compliance with HHS IT security and privacy requirements, Section 508 reporting, and invoicing instructions

Minimum Requirements

• Bachelor's degree in life sciences, health administration, or a related field; Master's preferred
• 10 years of relevant experience, including 5 managing federal contracts or task orders
• Experience managing clinical research support contracts for NIH or HHS, ideally with multiple task areas running at once
• Working knowledge of Good Clinical Practice (ICH E6) and FDA-regulated research
• Experience managing time-and-materials task orders, including hours, burn rate, and invoicing
• Preferred: PMP; CCRP or SOCRA certification; NIH intramural (Clinical Center) experience; a prior transition-in from an incumbent contractor

Disclaimer

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation may legally grant certain preference in employment opportunities to KIC Shareholders and their Descendants. Successful candidates must adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check. The salary range for this position is based on several factors, including relevant experience, education, skills, and current market conditions.

Salary: $125000 - $165000 per year