Program Manager, S.M. Tracy Herbarium

Texas A&M Agrilife Research; College Station (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Texas A&M Agrilife Research is seeking a Program Manager for the S.M. Tracy Herbarium in College Station. The role coordinates day-to-day administration, staff supervision, and digitization workflows while partnering with faculty and external collaborators.

The position supports budgeting, reporting, and public outreach efforts, ensuring compliance with policies and safety requirements while advancing herbarium collections and services.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Five years of related experience.
• Knowledge of botany, herbarium collections, digitization, and program administration.
• Knowledge of word-processing, spreadsheet, database, and other computer applications.
• Effective verbal and written communication, organizational, interpersonal, problem-solving, and supervisory skills.
• Ability to manage multiple priorities, implement established procedures, prepare reports and presentations, and work cooperatively with others.

Responsibilities

• Coordinate day-to-day activities to support administration and operation of the S.M. Tracy Herbarium.
• Supervise program staff, student assistants, interns, volunteers, and temporary employees.
• Coordinate collections and digitization activities, budgets, reporting, and program materials.
• Manage access for researchers and external partners; maintain communication with university units and partners.

Skills

Communication skills

Verbal and written communication

Organizational skills

Interpersonal skills

Problem solving

Supervisory skills

Education

Bachelor’s degree or equivalent

Five years of related experience

Tools

Word processing

Spreadsheets

Databases

Microsoft 365 apps

Job description

Job Title

Program Manager, S.M. Tracy Herbarium Agency Texas A&M Agrilife Research Department Ecology & Conservation Biology

Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Job Summary

The Program Manager, S.M. Tracy Herbarium, under the direction of the faculty curator, coordinates day-to-day activities supporting the administration and operation of the S.M. Tracy Herbarium. The position implements established procedures, supervises program support staff and student assistants, coordinates collections and digitization activities, and assists with budgeting, reporting, communications, and program materials.

Collections Management, Digitization, and Data Administration

Coordinates day-to-day activities supporting the stewardship, documentation, digitization, and use of the S.M. Tracy Herbarium collections, including accessioning, cataloguing, specimen processing, loans, gifts, exchanges, records management, and related permits and agreements. Coordinates established workflows for specimen imaging, image processing, transcription, georeferencing, validation, data release, and spectral‑data collection. Maintains collection records, databases, identifiers, barcodes, metadata, backups, and data‑quality procedures; supports publication of collection records through web-based data‑sharing platforms. Coordinates the use and maintenance of collection and digitization equipment; organizes and analyzes herbarium data; and assists with program materials, operational plans, priorities, and routine reporting.

Staff Supervision, Training, and Development

Supervises program support staff, student assistants, interns, volunteers, and temporary employees engaged in collections and digitization activities. Assists with recruiting, scheduling, training, and evaluating personnel. Coordinates routine training, collection‑based instruction, professional development, tours, presentations, seminars, workshops, and other educational activities.

Collection Use, Communication, and Outreach

Coordinates access for visiting researchers, students, faculty, extension personnel, and other collection users and responds to inquiries regarding specimens, collections, data, and Herbarium services. Maintains communication with Texas A&M units, external institutions, collection users, and institutional partners. Assists with website, social‑media, public education, outreach, exhibitions, lectures, and other activities that communicate the value of the Herbarium.

Budget, Reporting, and Financial Coordination

Assists with budgetary and procurement processes, supplies, equipment, vendors, and collection‑related expenditures. Prepares routine reports, presentations, purchase orders, requisitions, and other administrative materials and coordinates with accounting personnel and support staff.

Other Duties

Performs other job‑related duties as assigned.

Required Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Five years of related experience.
• Knowledge of botany, herbarium collections, digitization, and program administration.
• Knowledge of word‑processing, spreadsheet, database, and other computer applications.
• Effective verbal and written communication, organizational, interpersonal, problem‑solving, and supervisory skills.
• Ability to manage multiple priorities, implement established procedures, prepare reports and presentations, and work cooperatively with others.

Preferred Qualifications

• Experience with biological collections, herbarium operations, specimen digitization, data management, or related program administration.
• Experience supervising staff, student employees, interns, or volunteers.
• Knowledge of Microsoft 365 applications.
• Familiarity with collection databases, web‑based data‑sharing platforms, imaging systems, or spectral‑data equipment.

Other Requirements and Factors

• Occasional work beyond normal business hours or on weekends may be required for collection emergencies, special events, exhibitions, presentations, or program deadlines.
• Occasional travel to field sites, partner institutions, professional meetings, and other locations may be required.
• Ability to lift and move collection materials, specimen boxes, equipment, and supplies.
• Ability to work outdoors in variable weather conditions during field or collection activities.
• This position requires compliance with applicable state and federal laws and Texas A&M University System policies, regulations, rules, and procedures.
• All duties must be performed safely and in compliance with applicable university and system safety requirements.

Salary and Funding

Compensation is commensurate with the candidate’s qualifications. Position Funding: This position is funded through grants or contracts. Continued employment is dependent upon ongoing funding and satisfactory job performance.

H1‑B Sponsorship Notice

Important Notice Regarding H1‑B Sponsorship: Your employment at Texas A&M AgriLife may require nonimmigrant sponsorship. A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H‑1B petitions filed after September 21, 2025. Texas A&M AgriLife will NOT pay this fee. If the fee is imposed on your petition, this offer of employment will be revoked. If actions taken during your employment result in the imposition of this fee, your employment will be terminated. To the extent that this statement conflicts with any applicable System or member Policy, Regulation, or Rule, this statement will control. We recommend that you consult with your private immigration counsel at your own expense regarding potential implications. In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H‑1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Benefits and Leave

• Health, dental, vision, life and long‑term disability insurance (AgriLife contributes to premiums)
• 12–15 annual paid holidays
• Up to 8 hours/month sick leave and at least 8 hours/month vacation
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative
• Access to ongoing professional development and training through Aspire, LinkedIn Learning, and internally developed programs

Equal Opportunity/Veterans/Disability Employer

Equal Opportunity/Veterans/Disability Employer.

Additional Information

Prospective employee benefits Retirement programs Commitment to inclusive excellence Strategic plan