Program Manager, Pilot Program & Dissemination and Implementation Science Program

Columbia University Irving Medical Center; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

Columbia University Irving Medical Center in New York seeks a Program Manager for its Clinical and Translation Science Pilot Award Program and Dissemination and Implementation Science Program. You will oversee day-to-day operations, coordinate RFAs, and support educational programming across clinical and translational science initiatives.

The role reports to the Assistant Director for Translational Science and Implementation Science and involves proactive program development, coordination with

Qualifications

• Bachelor’s degree with at least three years of project management experience.
• Excellent written and oral communication skills.
• Strong proficiency in Microsoft Office and SharePoint.
• Experience with web applications and workflows.
• Familiarity with research administration and IRBs is a plus.

Responsibilities

• Manage day-to-day pilot award and IS program activities.
• Coordinate RFAs, application review processes, and committees.
• Serve as primary contact for applicants and researchers.
• Maintain schedules, records, and metrics across programs.
• Support dissemination science consultations and educational programming.
• Coordinate events, seminars, and training sessions.

Skills

Communication skills

Customer service oriented

Team collaboration

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Teams

Web applications

Job description

Job Details

• Grade 104
• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $80,000.00 – $90,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Irving Institute for Clinical and Translational Research seeks a Program Manager for its Clinical and Translation Science Pilot Award Program and Dissemination and Implementation Science Program. Reporting to the Assistant Director for Translational Science and Implementation Science, the Program Manager will work independently and proactively on the development and implementation of clinical and translational science programs, including the Irving Institute’s pilot award program and dissemination and implementation science consultation service and educational programming. The Pilot Program provides funding to Columbia investigators to stimulate innovations that address clinical and translational science barriers and institutional, local, and national priorities. The Dissemination and Implementation Science Program helps investigators apply cutting‑edge implementation science methods to support the adoption and integration of proven approaches across clinical, public health, and community settings. The Irving Institute is home to Columbia University’s Clinical and Translational Science Award (CTSA), which was launched by the National Institutes of Health (NIH) in 2006 and has expanded to over 60 academic medical institutions across the United States.

Responsibilities

Pilot Award Program

• Manage the day‑to‑day aspects of the pilot application and award cycles, including drafting pilot funding opportunity requests for applications (RFAs).
• Advertising RFAs across Columbia University’s campuses.
• Serving as the primary contact for applicants’ questions and inquiries.
• Coordinating the application review process and selection committee meetings.
• Managing the prior approval process for human subjects and live vertebrate animal research for awarded projects; serving as the QA/QC lead for all submissions to NIH.
• Announcing pilot awardees via Irving Institute website and newsletter.
• Coordinating support for pilot awardees.
• Monitoring project progress.
• Support the pilot award consultation service, including scheduling; record keeping and tracking/metrics; and submissions platform management.

Dissemination & Implementation Science (IS) Program

• Manage the day‑to‑day aspects of the implementation science consultation service, including scheduling; record keeping and tracking/metrics; submissions platform management; and serving as the primary contact for questions and inquiries from researchers.
• Help maintain updated content for IS science webpage in coordination with Communication team.
• Support and organize virtual or in‑person seminar series, educational programs and training, and other events as determined by leadership. This would include registration; attendance tracking; liaising with speakers and IS team for planning, coordinating, and communications; and supporting logistics and development of educational/training materials.
• Coordinate Works in Progress and career development sessions for implementation science trainees or faculty to receive feedback on grants and research products.
• Help maintain tracking and databases of IS science faculty across CUIMC and Columbia.
• Work with IS faculty on development of collaborations and projects/activities with the state and local Departments of Health.
• Support internal IS consultations with Irving Institute teams (e.g., support of session logistics and dissemination plans).

Shared Program Management

• Schedule and coordinate meetings and events.
• Assist in the development of internal and external communications and marketing initiatives.

Minimum Qualifications

Bachelor’s degree or the equivalent in education, training, and experience, with at least three years of relevant work experience in project management.

Preferred Qualifications

• Organized and detail‑oriented with the ability to prioritize and manage multiple tasks simultaneously, efficiently, and effectively.
• Excellent written and oral communication skills.
• Flexible team player with a strong customer service‑minded work ethic and an ability to interact effectively and independently with all levels of faculty, management, and staff.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).
• Experience with web applications and ability to quickly learn new computer and database programs.
• Familiarity with research administration, Institutional Review Boards (IRBs), and/or federal human subjects research regulations will make candidates especially competitive.

Other Requirements

• Applicants must submit a cover letter and at least one writing sample to be considered for the position.
• Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.