Program Manager of Academic and Business Affairs

Arizona State University; Tempe (AZ); On-site; USD 66,000 - 70,000; Full time

Benefits offered by this job

Hybrid work options

Flexible work schedules

On-site campus environment

Job summary

Arizona State University is seeking an Administrative Support Manager 1 to coordinate HR, administrative, financial, and supervisory functions for the School of Music, Dance and Theatre within the Herberger Institute at ASU. The role liaises with university offices and supports faculty, staff and student workers through complex personnel and financial processes.

Under general direction, you will manage HR administration, academic personnel actions, recruitment, onboarding, supervision, and

Qualifications

• Bachelor's degree and three years of experience or equivalent combination.
• Experience managing HR, staffing, and financial processes in a complex organization.

Responsibilities

• Coordinate HR-related transactions and ensure compliance with policies.
• Oversee academic personnel actions including promotions, tenure reviews, and annual evaluations.
• Lead recruitment, hiring, onboarding for faculty and staff, and onboarding procedures.
• Supervise business office staff and student workers, manage performance and workload.

Skills

Supervisory experience

Communication skills

HR processes in higher ed

Recruitment & onboarding

Multitasking & time management

Education

Bachelor's degree

Tools

Workday HCM

PeopleSoft

Adobe Creative Suite

Canvas

Interfolio

Notion

Microsoft Office

Job description

Job Profile:

Administrative Support Manager 1

Job Family:

Administrative Support

Time Type:

Full time

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Under general direction, coordinates and manages human resources, administrative, financial, supervisory, and operational functions for the School of Music, Dance and Theatre. Serves as a key liaison between the school, the Herberger Institute for Design and the Arts, and central university offices. Provides support to faculty, staff, student workers, and academic leadership by managing complex personnel, financial, and administrative processes.

Position Salary Range:

• $66,000 - $70,000 annually

Essential Duties:

Manage academic personnel and business affairs for the School of Music, Dance and Theatre including:

• Human Resources Administration:
  • Serving as the primary resource for HR-related issues and inquiries:
  • Processing HR-related transactions, monitoring employee required training, maintaining personnel documentation, ensuring compliance with university policies and procedures
• Academic Personnel Actions:
  • Serving as the primary resource for Academic Personnel Actions:
  • Managing promotion and tenure reviews, managing probationary reviews,coordinating sabbatical requests., coordinating multi-year reviews, processing administrative appointments, coordinating annual reviews, managing resignations and retirements
• Recruitment, Hiring, and Onboarding:
  • Serving as the primary resource for Recruitment and Hiring:
  • Managing faculty and staff search processes, coordinating session faculty hiring, coordinating summer appointments, facilitating hiring for faculty associates, teaching assistants, and student workers, supporting staff promotion requests, managing documentation for employee hires, maintaining and implementing school onboarding procedures
• Supervision and Staff Management:
  • Serving as supervisor for business office staff and student workers:
  • Supervising, training, and evaluating assigned staff, managing activities, monitoring work in progress and upon completion, reviewing job performance in relation to unit, department, and university goals, implementing corrective action as needed
• Financial Operations and Business Office Support:
  • Supporting financial operations of the Business Office:
  • Reconciling accounts and payroll, processing and approving financial transactions in workday, managing PCards, authorizing purchases, preparing periodic and annual financial reports, preparing budget requests
• Systems, Tools, and Documentation:
  • Creating development of systems, tools and policies:
  • Managing e-sign systems for the school, including AdobeSign, creating, updating, and distributing process and user guides, assessing unit operational functions, developing and implementing policies, procedures, and objectives, recommending and monitoring compliance with department policies and procedures, initiating and preparing administrative reports and documents
• Communication and Collaboration:
  • Communicating with department and university administrators:
  • Serving as liaison with the Herberger Institute for Design and the Arts, collaborating across academic, HR, finance, and administrative units, resolving or assisting with the resolution of sensitive issues, establishing and maintaining effective working relationships

Desired Qualifications:

• Six years of supervisory experience
• Strong communication skills
• Experience managing complex HR processes in higher education or a similarly complex organization
• Experience with faculty and staff recruitment, appointments, reviews, promotions, tenure, leaves, separations, and personnel actions
• Knowledge of university HR policies, employment practices, compliance requirements, hiring, onboarding, and personnel documentation
• Experience with ASU HR and financial systems, preferably:
  • Workday HCM
  • PeopleSoft
  • Adobe Creative Suite
  • Canvas
  • Interfolio
  • Notion web content management
  • Microsoft Office Suite
• Experience managing multiple faculty and staff searches and appointments
• Experience with financial administration, including:
  • Account and payroll reconciliation
  • Purchasing
  • Payment processing
  • PCard administration
  • Budget monitoring
  • Financial reporting
• Strong organizational skills
• Ability to manage high-volume, confidential, detailed, and time-sensitive work
• Ability to meet deadlines with accuracy
• Ability to collaborate across organizational units
• Ability to serve as a liaison between academic units and central university offices
• Experience working in a fast-paced environment with changing priorities
• Knowledge of human resource administration principles and procedures
• Commitment to exemplary customer service
• Engagement with the performing arts

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Regular use of standard office equipment including but not limited to computer workstations / laptop (keyboard, monitor, mouse), printer, fax, copier, and telephone.

Department Statement:

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.

In a rapidly changing world, design and the arts aren't luxuries–they're essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines–combining science, engineering, design, storytelling and the arts–to create solutions that benefit people and the planet. We're expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we're designing not just new careers, but new systems of care, connection and possibility.

https://herbergerinstitute.asu.edu/

Why work at ASU - https://cfo.asu.edu/why-work-asu: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid
• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU's comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.