Program Manager L3 Graduate Fellowships (Limited-Term)

Georgia Tech; Atlanta (GA); On-site; USD 65,000 - 74,000; Full time

Job summary

Georgia Tech seeks a detail-oriented Program Manager for Graduate Fellowships to administer prestigious awards and coordinate with academic units, colleges, and fellows. The role supports the Senior Manager for Graduate Fellowships and ensures accurate fellowship operations and timely communications.

The position requires a Bachelor's degree and at least two years of related experience, with strong written and verbal communication and familiarity with FERPA and Banner systems.

Qualifications

• Bachelor's Degree or equivalent combination of education and experience.
• Two or more years of job-related experience.
• Experience with graduate fellowship, scholarship, or student award administration in higher education.
• Knowledge of FERPA and experience handling confidential student information in Banner.

Responsibilities

• Facilitate creation of program definitions, work breakdowns, program plans and schedules.
• Research solutions to program management issues and lead short-term tactical programs.
• Promote objectives and goals of programs using best practices and industry-standard methodologies.
• Interact with sponsors, stakeholders, and teams to determine needs and develop plans.
• Facilitate or contribute to meetings to communicate timelines, milestones, and updates.
• Participate in strategic planning at unit or department level.
• Create program artifacts, agendas, presentations, and meeting minutes; prepare reports.
• Provide training and guidance to staff on program management tools and practices.
• Perform other job-related duties as assigned.

Skills

Attention to detail

Written communication

Presentation skills

Project coordination

Stakeholder management

Education

Bachelor's Degree

Tools

Canvas

Drupal

WordPress

Excel

Banner

Job description

Job ID: 305703

Location: Atlanta, Georgia

Full-Time, Regular

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information

The Office of Graduate Education seeks a detail-oriented higher education professional to join the Graduate Student Success team as a limited-term Program Manager for Graduate Fellowships. The position supports the Senior Manager for Graduate Fellowships, with the administration of Institute-level prestigious fellowships and works closely with academic units, colleges, and fellowship recipients to deliver accurate and timely fellowship operations.

Job Summary

The Program Manager works with many levels of leadership and staff to manage program efforts based on industry best practices; works as the single point of contact for facilitation and communication of program goals, deliverables, and schedules, and must be an excellent communicator; various levels of documentation will be produced at each stage of the program and the program manager is often the person who creates these with input from others.

This position may supervise: Assigned Staff.

Responsibilities

• Job Duty 1 - Facilitate the creation of program definitions, work breakdowns, rough order estimates, program plans, communication plans, and program schedules and specifications.
• Job Duty 2 - Research solutions to program management issues using the appropriate resources; lead short-term, tactical programs of diverse types.
• Job Duty 3 - Promote and follow the objectives, priorities, goals of programs through best practices and industry-standard methodologies.
• Job Duty 4 - Interact regularly with program sponsors, stakeholders, program teams, and others to determine their needs and use the existing program methodology to develop plans to address these efficiently.
• Job Duty 5 - Facilitate or contribute to team or programmatic meetings to communicate program timelines, milestones, and updates.
• Job Duty 6 - May participate in and provide information for the strategic planning process at the unit or department level.
• Job Duty 7 - Create program artifacts, agendas, presentations, and meeting minutes for program team; Prepare reports and program documentation.
• Job Duty 8 - May provide training, guidance, and direction to other staff, especially as it pertains to the use of tools for effective program management.
• Job Duty 9 - Perform other job-related duties assigned.

Required Qualifications

• Educational Requirements Bachelor's Degree or an equivalent combination of education and experience.
• Required Experience Two or more years of job-related experience.

Preferred Qualifications

• Additional Preferred Qualifications
• Strong attention to detail and ability to manage multiple deadlines.
• Strong written communication and presentation skills, including experience communicating policies and processes to students, faculty, and staff.
• Experience with graduate fellowship, scholarship, sponsored award, or student award administration in higher education.
• Knowledge of FERPA and experience handling confidential student information in Banner.
• Experience with Canvas, Drupal, and WordPress.
• Proficiency in Microsoft Excel.
• Preferred Educational Qualifications Bachelor's Degree.

Contact Information

For additional information about this job opening, please contact Jaydale C Poyotte at [e-mail].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

A9

Atlanta, GA

The anticipated salary range of $65,202 to $74,000 will be commensurate with qualifications.

Other Information

This is a limited-term position and is subject to availability of funding thereafter. All employment and assignments are ultimately contingent upon available funding, business needs, and your performance of the assignment. Georgia Tech retains the right to terminate this assignment at any time for cause or, in its sole discretion, for convenience; in either case, Georgia Tech's obligation shall be limited to payment for hours and/or days worked prior to the termination date.

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest