Program Manager L3 Graduate Fellowships (Limited-Term)

Georgia Institute of Technology; Atlanta (GA); On-site; USD 65,000 - 74,000; Full time

Job summary

The Georgia Institute of Technology Office of Graduate Education is seeking a detail-oriented Program Manager for Graduate Fellowships to support the Senior Manager in administering institute-level prestigious fellowships. The role collaborates with academic units, colleges, and recipients to ensure accurate and timely fellowship operations.

The position may supervise assigned staff and requires strong communication skills, attention to detail, and experience with graduate fellowship

Qualifications

• Bachelor's Degree or an equivalent combination of education and experience.
• Two or more years of job-related experience.
• Experience with graduate fellowship, scholarship, sponsored award, or student award administration in higher education.
• Knowledge of FERPA and handling confidential student information.
• Experience with Canvas, Drupal, and WordPress.
• Proficiency in Microsoft Excel.

Responsibilities

• Facilitate the creation of program definitions, work breakdowns, rough order estimates, program plans, communication plans, and program schedules and specifications
• Research solutions to program management issues using the appropriate resources; lead short-term, tactical programs of diverse types
• Promote and follow the objectives, priorities, goals of programs through best practices and industry-standard methodologies
• Interact regularly with program sponsors, stakeholders, program teams, and others to determine their needs and use the existing program methodology to develop plans to address these efficiently
• Facilitate or contribute to team or programmatic meetings to communicate program timelines, milestones, and updates
• May participate in and provide information for the strategic planning process at the unit or department level
• Create program artifacts, agendas, presentations, and meeting minutes for program team; Prepare reports and program documentation
• May provide training, guidance, and direction to other staff, especially as it pertains to the use of tools for effective program management
• Perform other job-related duties assigned

Skills

Attention to detail

Written communication

Presentation skills

Graduate fellowship administration

FERPA knowledge

Project coordination

Education

Bachelor's Degree

Tools

Canvas

Drupal

WordPress

Microsoft Excel

Job description

Department Information

The Office of Graduate Education seeks a detail-oriented higher education professional to join the Graduate Student Success team as a limited-term Program Manager for Graduate Fellowships. The position supports the Senior Manager for Graduate Fellowships, with the administration of Institute-level prestigious fellowships and works closely with academic units, colleges, and fellowship recipients to deliver accurate and timely fellowship operations.

Job Summary

The Program Manager works with many levels of leadership and staff to manage program efforts based on industry best practices; works as the single point of contact for facilitation and communication of program goals, deliverables, and schedules, and must be an excellent communicator; various levels of documentation will be produced at each stage of the program and the program manager is often the person who creates these with input from others.

This position may supervise: Assigned Staff

Responsibilities

• Facilitate the creation of program definitions, work breakdowns, rough order estimates, program plans, communication plans, and program schedules and specifications
• Research solutions to program management issues using the appropriate resources; lead short-term, tactical programs of diverse types
• Promote and follow the objectives, priorities, goals of programs through best practices and industry-standard methodologies
• Interact regularly with program sponsors, stakeholders, program teams, and others to determine their needs and use the existing program methodology to develop plans to address these efficiently
• Facilitate or contribute to team or programmatic meetings to communicate program timelines, milestones, and updates
• May participate in and provide information for the strategic planning process at the unit or department level
• Create program artifacts, agendas, presentations, and meeting minutes for program team; Prepare reports and program documentation
• May provide training, guidance, and direction to other staff, especially as it pertains to the use of tools for effective program management
• Perform other job-related duties assigned

Educational Requirements

Bachelor's Degree or an equivalent combination of education and experience

Required Experience

Two or more years of job-related experience

Additional Preferred Qualifications

• Strong attention to detail and ability to manage multiple deadlines
• Strong written communication and presentation skills, including experience communicating policies and processes to students, faculty, and staff
• Experience with graduate fellowship, scholarship, sponsored award, or student award administration in higher education
• Knowledge of FERPA and experience handling confidential student information in Banner
• Experience with Canvas, Drupal, and WordPress
• Proficiency in Microsoft Excel

Preferred Educational Qualifications

Bachelor's Degree

Contact Information

For additional information about this job opening, please contact Jaydale C Poyotte at [e-mail].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Atlanta, GA

The anticipated salary range of $65,202 to $74,000 will be commensurate with qualifications.

This is a limited-term position and is subject to availability of funding thereafter. All employment and assignments are ultimately contingent upon available funding, business needs, and your performance of the assignment. Georgia Tech retains the right to terminate this assignment at any time for cause or, in its sole discretion, for convenience; in either case, Georgia Tech's obligation shall be limited to payment for hours and/or days worked prior to the termination date.

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest