Program Manager for Operations

Notre Dame International; Notre Dame (IN); On-site; USD 70,000 - 100,000; Full time

Job summary

The University of Notre Dame’s McDonald Center for Well-Being is seeking a Program Manager for Operations to oversee office administration, program management, and data coordination. The role supports after-hours wellness initiatives and events, guiding staffing, budgets, and procurement.

Responsibilities include supervising student staff, coordinating outreach for wellbeing programs, and leading annual wellness surveys.

Qualifications

• Bachelor’s degree required, with preference in Business, Healthcare, or PM.
• Demonstrates integrity and teamwork.
• Strong communication and organizational skills.
• Ability to manage multiple projects and priorities.
• Proficient in Microsoft Office, Google Apps, spreadsheets, and related software.
• Commitment to lifelong learning and to the Catholic, Holy Cross mission.

Responsibilities

• Lead front desk operations and refine policies for the front desk and student-facing roles.
• Manage departmental operating budget, purchasing decisions, and spending analysis.
• Process contracts with internal and external providers; ensure contract compliance.
• Review business practices to ensure compliance with fiscal policies.
• Assist with operational execution of wellness events, staffing after-hours as needed.
• Oversee communications strategy to promote wellbeing events and resources.
• Supervise, train, and evaluate student employees and their performance.
• Collaborate with other University units to strengthen connections with students.

Skills

Integrity

Teamwork

Communication

Organization

Attention to detail

Project management

Multiple projects

Computer skills

Catholic mission appreciation

Education

Bachelor’s degree in Business/Healthcare/PM

Tools

Microsoft Office

Google Apps

Bookkeeping software

Graphic design software

Spreadsheets

Tableau

Job description

McDonald Center for Well-Being, Vice President for Student Affairs

• Full-time

Company Description

Founded in 1842, the University of Notre Dame is a leading American research university that offers a distinctive voice in higher education. As a Catholic institution with a strong tradition of faith and intellectual inquiry, Notre Dame is committed to excellence in teaching, research, and service to the common good.

Located in Notre Dame, Indiana, the University is home to a vibrant campus community of students, faculty, and staff who are dedicated to fostering an inclusive environment and advancing the University’s mission to be a force for good in the world. With world-class facilities, renowned academic programs, and a deep commitment to innovation and ethical leadership, Notre Dame provides a dynamic and rewarding workplace for those who seek to make a meaningful impact.

Job Description

The McDonald Center for Student Well-Being enhances student flourishing and embeds holistic well‑being into every aspect of student life. Through health promotion, harm reduction, prevention education, and the cultivation of student leaders in well‑being, the McDonald Center empowers all students to make healthy choices while inspiring a campus community to create a culture of well‑being.

The Program Manager for Operations provides strategic operational oversight and program management for the McDonald Center. The person in this role is expected to support program implementation, which requires periodic staffing support in after‑hours wellness initiatives and events.

Office Administration

• Lead front desk operations. Establish, evaluate, and refine operational policies, service protocols, and procedures for the front desk and student facing roles.
• Manage departmental operating budget, approve routine purchasing decisions, and analyze spending trends to make cost‑saving recommendations to the Director and team.
• Process contracts with internal and external service providers, ensure contract compliance, authorize invoice payments.
• Review business practices, expenses, and procurement workflows to ensure compliance with University fiscal policies.

Program Management & Operations

• Assist with the operational execution of identified well‑being events, aiding with the determination of resource allocation and logistical strategies. Attend key events to provide staffing support, which may be outside traditional business hours.
• Oversee departmental communication strategy to promote wellbeing events and resources.
• Directly supervise, train, and evaluate a team of student employees, determining work assignments and managing student performance.
• Regularly collaborates with other areas within the Division of Student Affairs, and Student Health and Wellness, student clubs and organizations, and other University units to enhance the department’s work building connections and relationships with students.

Assessment, Survey, and Data Coordination

• Lead the administration, timelines, communications, and overall strategy for annual wellness surveys.
• Work with the Director and team to analyze survey findings, synthesizing data into executive summaries and recommendations for the team to shape future programming.

Qualifications

Experience

• Bachelor’s degree required with a preferencein Business, Healthcare or Project/Program Management.

Skills

• Demonstrate high standards of integrity, and motivation to incorporate best practices into department culture.
• Demonstrate compassionate teamwork attitude and skills.
• Demonstrate strong communication skills, organizational skills, and attention to detail.
• Ability to manage multiple projects and evaluate priorities.
• Strong computer skills: Microsoft Office suite, Google applications, bookkeeping software, graphic design software, advanced use of spreadsheets, and Tableau a plus.
• Commitment to lifelong learning and growth.
• The successful candidate will also demonstrate a clear appreciation of and commitment to the University’s Catholic, Holy Cross mission.

Additional Information

Applications will be accepted through November 16, 2026

RESUME & COVER LETTER ARE REQUIRED to be considered for this position.

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.