Program Manager for Faculty Affairs

The George Washington University; Washington (District of Columbia); Hybrid; USD 50,000 - 80,000; Full time

Job summary

An established institution in the heart of Washington, D.C. seeks a Program Manager for Faculty Affairs to oversee a diverse portfolio of projects and events. This hybrid role requires exceptional organizational and problem-solving skills, as well as the ability to manage multiple priorities effectively. The ideal candidate will be proactive, detail-oriented, and possess strong communication abilities to liaise with various stakeholders. Join a dynamic team dedicated to fostering a vibrant academic community and contribute to the success of programs that celebrate faculty achievements and enhance academic leadership.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement Savings

Tuition Benefits

Well-being Programs

Flexible Work Schedule

Qualifications

• Bachelor’s degree with 2 years of relevant experience or a Master's degree.
• Experience supporting senior-level executives in a fast-paced environment.

Responsibilities

• Manage event planning and administrative activities for Faculty Affairs.
• Support grievance processes and maintain communication with stakeholders.

Skills

Organizational Skills

Project Management

Communication Skills

Problem-Solving Skills

Attention to Detail

Education

Bachelor's Degree

Master's Degree

Tools

MS Office Suite

Google Suite

Zoom

Webex

Google Meet

Job description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The George Washington University, centered in the national and international crossroads of Washington, D.C., commits itself to excellence in the creation, dissemination, and application of knowledge. The University values a dynamic, student-focused community stimulated by cultural and intellectual diversity and built upon a foundation of integrity, creativity, and openness to the exploration of new ideas.

The Department of Faculty Affairs is seeking a Program Manager for Faculty Affairs to manage a varied project and events portfolio. Supports the following programs which include but are not limited to The GW Academic Leadership Academy ( GWALA ), The Society of the Emeriti ( SOTE ), and the Faculty Awards and Honors program. Reporting to the Assistant Provost for Faculty Affairs, this position requires organizational and strategic problem-solving skills. It requires the ability to manage multiple projects simultaneously, maintain time-sensitive deadlines, and convey complex concepts to key stakeholders. This position is expected to maintain the highest standards of integrity, confidentiality, and conscientiousness in the execution of these duties.

This is a hybrid position based at GW’s Foggy Bottom campus in Washington, D.C. While this position is not responsible for the formal supervision of staff, it will lead project teams and delegation of work to other employees. This role is responsible for tasks, duties, assignments, and projects ranging in complexity and often requiring analysis.

Responsibilities Include:

• Supports the day-to-day administrative activities of the Vice Provost and Assistant Provost for Faculty Affairs.
• Oversees and manages all aspects of event and meeting planning for the Department of Faculty Affairs, including but not limited to budgeting, planning, vendor negotiations, contracts, executive preparation, and execution.
  • Is responsible for overseeing the annual Faculty Honors Ceremony held each spring, which recognizes a diverse group of talented GW faculty and graduate student teachers across all ten schools and colleges.
  • Is responsible for overseeing the annual New Faculty and New Academic Leaders Orientation, held each fall.
• Maintains the calendar for the Vice Provost, regularly prioritizing and arranging meetings, conferences and appointments.
• Supports the Vice Provost in managing the grievance process related to faculty, including intake and documentation, scheduling meetings, maintaining records, ensuring policy adherence, and overseeing communication and follow-ups.
• Proactively composes memos, reports, presentations and correspondence that reflect the department’s views and Vice Provost’s style, as directed by the Assistant Provost. Supports communication creation and distribution for the unit.
• Liaises with central departments, such as Human Resources, Payroll, Facilities, and others to meet the needs of the unit.
• Responds to inquiries from senior leadership and handles special requests.
• Cultivates campus-wide relationships and communication with campus stakeholders.
• Ensures all administrative issues are addressed properly, efficiently and judiciously. Provides high-level advising on administrative matters to the Vice Provost and the Assistant Provost; exercises strong judgment in handling day-to-day operations while escalating as appropriate.
• Serves as a liaison between Faculty Affairs and other departments within or outside the university.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Relevant higher education professional experience supporting senior-level executives in a fast-paced environment is desired
• Ability to work independently; takes initiative; “can-do” attitude
• An open and direct communicator with the highest levels of responsiveness is desired
• Excellent organizational, project management, and problem-solving skills preferred
• Experience developing reports and presentations with exceptional attention to detail is desired
• Highly resourceful team player; ability to navigate the complexities of a university
• Ability to utilize online platforms for communication is desired
• Demonstrated ability to meet deadlines in a fast-paced environment
• Willingness to tackle tasks with enthusiasm, no matter how big or small
• Professional bearing and communication style; strong writing skills preferred
• Proficiency with MS Office (Word, Excel, PowerPoint); Google suite of tools (Docs, Sheets, Slides); online platforms for virtual meetings (Zoom, Webex, Google Meet) are desired

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department:

College/School/Department: Academic Affairs

Family

Family Academic Affairs

Sub-Family

Sub-Family Program Administration

Stream

Level

Level Level 2

Full-Time/Part-Time:

Full-Time/Part-Time: Full-Time

Hours Per Week: 40+

Work Schedule:

Work Schedule: Monday-Friday, 8:00 am-5:00 pm

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Employee Onsite Status Hybrid

Telework:

Telework: Yes

Required Background Check:

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

Internal Applicants Only? No

Posting Number:

Posting Number: S013689

Job Open Date:

Job Open Date: 04/30/2025

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you currently employed with The George Washington University?
  • No
  • Yes
• * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee
• * What is your expected salary range?

  (Open Ended Question)

Documents needed to Apply

Required Documents

• Resume
• Cover Letter
Optional Documents

Human Resource
Management & Development



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