Program Manager for Faculty Affairs

George Washington University; Washington (District of Columbia); Hybrid; USD 57,000 - 80,000; Full time

Job summary

An established university in the heart of Washington, D.C. is seeking a proactive Program Manager for Faculty Affairs. This dynamic role involves managing a diverse portfolio of projects and events, ensuring smooth operations within the department. The ideal candidate will possess exceptional organizational and problem-solving skills, with a knack for navigating complex environments. You'll have the opportunity to collaborate with senior leadership, oversee event planning, and cultivate relationships across campus. Join a vibrant academic community committed to excellence and innovation, where your contributions will directly impact faculty and student experiences.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement Savings

Tuition Assistance

Time Off & Leave

Well-being Programs

Voluntary Benefits

Qualifications

• 2+ years of relevant experience in a fast-paced environment.
• Ability to work independently and manage multiple projects.

Responsibilities

• Manage event planning and administrative activities for Faculty Affairs.
• Support Vice Provost with grievance processes and communications.

Skills

Organizational Skills

Project Management

Problem-Solving

Communication Skills

Time Management

Education

Bachelor's Degree

Master's Degree

Tools

MS Office Suite

Google Suite

Zoom

Webex

Google Meet

Job description

I. JOB OVERVIEW

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Job Description Summary:	The George Washington University, centered in the national and international crossroads of Washington, D.C., commits itself to excellence in the creation, dissemination, and application of knowledge. The University values a dynamic, student-focused community stimulated by cultural and intellectual diversity and built upon a foundation of integrity, creativity, and openness to the exploration of new ideas. The Department of Faculty Affairs is seeking a Program Manager for Faculty Affairs to manage a varied project and events portfolio. Supports the following programs which include but are not limited to The GW Academic Leadership Academy (GWALA), The Society of the Emeriti (SOTE), and the Faculty Awards and Honors program. Reporting to the Assistant Provost for Faculty Affairs, this position requires organizational and strategic problem-solving skills. It requires the ability to manage multiple projects simultaneously, maintain time-sensitive deadlines, and convey complex concepts to key stakeholders. This position is expected to maintain the highest standards of integrity, confidentiality, and conscientiousness in the execution of these duties. This is a hybrid position based at GW's Foggy Bottom campus in Washington, D.C. While this position is not responsible for the formal supervision of staff, it will lead project teams and delegation of work to other employees. This role is responsible for tasks, duties, assignments, and projects ranging in complexity and often requiring analysis. Responsibilities Include: Supports the day-to-day administrative activities of the Vice Provost and Assistant Provost for Faculty Affairs. Oversees and manages all aspects of event and meeting planning for the Department of Faculty Affairs, including but not limited to budgeting, planning, vendor negotiations, contracts, executive preparation, and execution. Is responsible for overseeing the annual Faculty Honors Ceremony held each spring, which recognizes a diverse group of talented GW faculty and graduate student teachers across all ten schools and colleges. Is responsible for overseeing the annual New Faculty and New Academic Leaders Orientation, held each fall. Maintains the calendar for the Vice Provost, regularly prioritizing and arranging meetings, conferences and appointments. Supports the Vice Provost in managing the grievance process related to faculty, including intake and documentation, scheduling meetings, maintaining records, ensuring policy adherence, and overseeing communication and follow-ups. Proactively composes memos, reports, presentations and correspondence that reflect the department's views and Vice Provost's style, as directed by the Assistant Provost. Supports communication creation and distribution for the unit. Liaises with central departments, such as Human Resources, Payroll, Facilities, and others to meet the needs of the unit. Responds to inquiries from senior leadership and handles special requests. Cultivates campus-wide relationships and communication with campus stakeholders. Ensures all administrative issues are addressed properly, efficiently and judiciously. Provides high-level advising on administrative matters to the Vice Provost and the Assistant Provost; exercises strong judgment in handling day-to-day operations while escalating as appropriate. Serves as a liaison between Faculty Affairs and other departments within or outside the university. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Relevant higher education professional experience supporting senior-level executives in a fast-paced environment is desired Ability to work independently; takes initiative; "can-do" attitude An open and direct communicator with the highest levels of responsiveness is desired Excellent organizational, project management, and problem-solving skills preferred Experience developing reports and presentations with exceptional attention to detail is desired Highly resourceful team player; ability to navigate the complexities of a university Ability to utilize online platforms for communication is desired Demonstrated ability to meet deadlines in a fast-paced environment Willingness to tackle tasks with enthusiasm, no matter how big or small Professional bearing and communication style; strong writing skills preferred Proficiency with MS Office (Word, Excel, PowerPoint); Google suite of tools (Docs, Sheets, Slides); online platforms for virtual meetings (Zoom, Webex, Google Meet) are desired
Hiring Range	$57,553.66 - $79,165.63
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Employer will not sponsor for employment Visa status

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	Academic Affairs
Family	Academic Affairs
Sub-Family	Program Administration
Stream	Individual Contributor
Level	Level 2
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40+
Work Schedule:	Monday-Friday, 8:00 am-5:00 pm
Will this job require the employee to work on site?	Yes
Employee Onsite Status	Hybrid
Telework:	Yes
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Internal Applicants Only?	No
Posting Number:	S013689
Job Open Date:	04/30/2025
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.