Program Manager - Emergency Preparedness - Grant Coordinator

jacksonville.gov; Jacksonville, Northern (FL, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance options

Dental, Vision, Life insurance

Paid holidays

Personal leave day

Flexible spending plans

Student loan forgiveness

Job summary

City of Jacksonville seeks a grant program coordinator to support the Emergency Preparedness Division in DHS/FEMA grant management and regional coordination across five counties.

The SPE position focuses on planning, compliance, procurement, and reporting for grant-funded projects, with duties including inventory control and collaboration with the Grant Administrator to strengthen homeland security readiness.

Qualifications

• Requires a bachelor’s degree in Emergency Management, Emergency Preparedness, Public Safety Administration, Grant Management or related field.
• At least one year of professional experience in DHS/FEMA grant programs, UASI, Homeland Security Grant Program (HSGP), or emergency preparedness grants.

Responsibilities

• Assists in the administration and management of grants.
• Supports the Urban Area Working Group (UAWG) through meeting coordination, documentation, project tracking, and strategic planning.
• Monitors grant compliance requirements, documentation, reporting, and project implementation timelines.
• Assists with inventory management, inspection, tracking, maintenance, and accountability of grant-funded equipment and resources.
• Supports procurement planning and monitoring of grant-funded projects to ensure timely expenditure of funds.
• Maintains project records and prepare reports required by DHS/FEMA and state grant administrators.
• Performs other related duties necessary to support emergency preparedness and homeland security initiatives.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related work as required.

Skills

Project coordination

Effective communication

Technical reporting

Inventory management

Stakeholder collaboration

Office software

Driver's license

Education

Bachelor’s degree in Emergency Management or related field

Tools

Grant management systems

Job description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? Work for the city you love!!!

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This position is responsible for supporting the planning, coordination, implementation, and compliance of a specific grant program or group of grant programs.

This grant-funded Special Purpose Employee (SPE) position provides programmatic support to the Jacksonville Fire and Rescue Department's Emergency Preparedness Division and works closely with the Grant Administrator to ensure effective management of grant-funded projects, equipment, training, planning initiatives, and regional coordination efforts.

The position serves as a regional liaison among the five counties that comprise the Jacksonville Metropolitan Statistical Area (MSA)—Duval, Nassau, St. Johns, Clay, and Baker Counties—to enhance regional preparedness and strengthen capabilities to prevent, protect against, respond to, and recover from acts of domestic and foreign terrorism.

This position is grant-funded and exists for the duration of the approved grant period. Employment is contingent upon continued grant funding and project requirements.

Responsibilities

• Assists in the administration and management of grants.
• Supports the Urban Area Working Group (UAWG) through meeting coordination, documentation, project tracking, and strategic planning.
• Monitors grant compliance requirements, documentation, reporting, and project implementation timelines.
• Assists with inventory management, inspection, tracking, maintenance, and accountability of grant-funded equipment and resources.
• Supports procurement planning and monitoring of grant-funded projects to ensure timely expenditure of funds.
• Maintains project records and prepare reports required by DHS/FEMA and state grant administrators.
• Performs other related duties necessary to support emergency preparedness and homeland security initiatives.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related work as required.

Knowledge of

• Emergency management principles and practices.
• FEMA preparedness doctrine.
• DHS/FEMA grant requirements.
• Urban Area Security Initiative (UASI) program objectives.
• Logistics planning and supply chain management.
• Resource ordering, tracking, and deployment.
• Threat and vulnerability assessment.
• Critical infrastructure protection.
• Multi-agency coordination.
• Project management practices.

Ability to

• Coordinate multiple projects simultaneously.
• Communicate effectively with government officials, emergency responders, and partner agencies.
• Interpret federal grant guidance and compliance requirements.
• Prepare technical reports and documentation.
• Manage equipment inventories and records.
• Build collaborative relationships with regional stakeholders.
• Operate standard office software and grant management systems.
• Operate a motor vehicle.

Requirements and Qualifications

• Requires a bachelor’s degree in one or more of the following fields: Emergency Management, Emergency Preparedness, Public Safety Administration, Grant Management or related field.
• At least one year of professional experience in one or more of the following: Experience managing DHS/FEMA grant programs, experience with UASI, Homeland Security Grant Program (HSGP), or emergency preparedness grants.

Licensing / Certification / Registration

• Must possess and maintain a valid driver’s license during employment in this class.
• Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.

Required Documents

• Resume
• College Transcript. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [e-mail]