Event Specialist

jacksonville.gov; Jacksonville, Northern (FL, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Twelve paid holidays

Personal leave day

Health insurance

Dental

Vision

Life insurance

Flexible spending plans

Federal Student Loan Forgiveness

Job summary

City of Jacksonville is seeking an Event Specialist to plan, produce, and execute city-wide special events, coordinating services from public safety to AV equipment.

The role requires strong communication, logistics, and contract knowledge, with hands-on event site setup and post-event evaluation.

Applicants must meet licensing, have driver license, and be able to work in varied weather; the department emphasizes public service and community impact.

Qualifications

• Five years of education and/or professional experience in recreation or related field.
• Experience producing special events with logistical planning.

Responsibilities

• Plan, organize, produce, and supervise city-wide events.
• Coordinate services from departments and contractors.
• Prepare contracts and review permits.
• Attend events to coordinate activities and resolve problems.
• Maintain event records and post-event evaluations.

Skills

Logistical planning

Communicating effectively

Event coordination

Education

Five years of ed/experience in recreation or related field

Tools

Word processing

Spreadsheets

Mapping software

Database applications

Job description

The Sports and Entertainment Office is actively seeking an Event Specialist.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is professional work in the planning, production, and execution of city-wide special events. The work requires an understanding and application of logistical planning principles, practices, procedures, methods, and techniques and knowledge of event and entertainment logistical technical requirements usually gained through degree granting schools, or an equivalent level of practical knowledge gained through experience. Contacts with others require skills in understanding and/or influencing people, and are important in providing client services, including skills of persuasiveness, assertiveness, and sensitivity to others' point of view, that are required to influence behavior, change an opinion, or turn a situation around to achieve project objectives. The work is standardized in that tasks are covered by substantially diversified procedures and specialized standards, and because of the changing priorities, or different situations, incumbents have the latitude to consider which of the many procedures or standards should be followed and in what sequence. The work is performed in an office and field environment, but the risks and hazards are minimal, known, predictable, and controllable. Operates motor vehicles, utility carts, and standard office equipment such as personal computers. Physical demands may involve moderate activities during the setting up of special events such as lifting and carrying objects weighing up to 40 pounds. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, techniques, and the employee organizes his/her own work, and the work is reviewed for results achieved.

• Plans, organizes, produces, and executes departmental and city-wide special events and entertainment programs/productions.
• Researches entertainment options.
• Creates event site layout and mapping.
• Coordinates needed services from other departments or outside contractors/agencies such as public safety, sound, lights, staging, scaffolding, electrical, backline, and audiovisual equipment.
• Sets up and attends events to coordinate and monitor activities and resolve problems.
• Contributes to the post-events evaluation and follows up on the financial assessment.
• Supervises and coordinates special events volunteers and vendors.
• Prepares correspondence and reports pertaining to special events.
• Creates and executes contracts for events.
• Coordinates and tracks all phases of the special event permit review process, including review by other city departments and collecting necessary documentation from applicant.
• Orders MOT equipment for events requiring street closure and communicates closure information to businesses and residents.
• Establishes and maintains records and files.
• Operates motor vehicles and utility carts.
• Operates standard office equipment such as personal computers using word, spreadsheet, database, mapping and other related software.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related work as required.

• Knowledge of logistical planning principles, practices, procedures, methods, and techniques.
• Knowledge of event logistics and entertainment technical requirements such as talent buying, sound, staging, lights, scaffolding, electrical, backline, and audio visual equipment.
• Knowledge of event site layout and mapping.
• Knowledge of the preparation of entertainment contracts and applicable legal terms.
• Knowledge of special event permit requirements and guidelines.
• Skill in using word processing, spreadsheet, mapping, and database computer applications.
• Skill in communicating effectively, orally and in writing.
• Ability to plan, organize, produce, execute, and evaluate special event and entertainment programs.
• Ability to work in adverse weather conditions conducting tours of venues and working onsite at the event
• Ability to establish effective working relationships.
• Ability to operate motor vehicles and utility carts
• Ability to operate standard office equipment such as personal computers using word, spreadsheet, database, mapping and other related software.

• Five years of education and/or professional experience in recreation and leisure activities, special events, or a related field, of which must include at least one year of responsible experience in producing special event and/or entertainment programs involving logistical planning and event execution.

LICENSING/CERTIFICATION/REGISTRATION:

• Must possess and maintain a valid driver’s license during employment in this class.
• Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.

OTHER REQUIREMENTS:

• The probationary period for this class is six (6) months.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [e-mail]