Program Manager Childcare

The YouthVantage Alliance; Arlington (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

The YouthVantage Alliance is seeking a Program Manager for Tarrant County Kids to oversee multiple afterschool sites, supervise staff, manage licensing compliance, and coordinate with schools and district administration.

Responsibilities include program development, staff scheduling, reporting, and community outreach to increase enrollment and visibility of the agency. Evening/weekend availability and a Texas driver’s license are required.

Qualifications

• High School Diploma or equivalent.
• 1 year of multi-site management experience.
• 2 years of administrative duties in education or business.
• 2 years direct experience managing teams and conducting evaluations.
• Ability to work some evenings and weekends.
• Valid Texas driver’s license and reliable transportation.
• Proficiency with Microsoft Office, Google Docs, Canva, and Adobe.
• Strong interpersonal skills and cultural sensitivity.

Responsibilities

• Manage daily operations of up to 9 TCK sites with varying enrollment and locations.
• Coordinate staff scheduling across campuses to meet licensing requirements.
• Conduct site visits to ensure program quality and compliance.
• Monitor inventory of program supplies and restock as needed.
• Generate reports for the TCK Director and senior leadership.
• Maintain licensing compliance and attendance reporting systems.
• Fill in as site supervisor or instructor when needed.
• Develop and deliver trainings for site supervisors and instructors.
• Represent the agency at community events to boost enrollment.

Skills

Team leadership

Communication skills

Administrative coordination

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Docs

Canva

Adobe

Job description

Description

The Program Manager for Tarrant County Kids is responsible for program development and implementation, staff supervision, and administrative duties for the childcare program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Administration

• Manage the daily operations of up to 9 TCK sites with varied enrollment volume and geographical locations during the school year
• Manage 1-2 summer camp sites to ensure quality experiences for children and families
• Coordinate the scheduling of staff at assigned campuses, ensuring coverage as required by licensing guidelines
• Conduct site visits to ensure programs maintain agency expectations
• Monitor inventory of program supplies, ensuring each site has needed materials
• Generate reports as needed for TCK Director and the senior leadership team
• Review and respond to reports on children's behaviors and incidents/illness
• Communicate with State licensing personnel and parents as needed
• Collaborate with the Business Services Manager on childcare enrollments for each assigned site
• Coordinate and foster relationships with school and district administration
• Responsible for licensing compliance, child weekly attendance reporting system and ensure Child Care Assistance is updated with absences and report issues to CCMS.
• Fill in as site supervisor or instructor as needed
• Create and implement trainings for site supervisors and instructors
• Participate in community events as requested to increase student enrollment and increase visibility of the agency and department

Supervision

• Supervise, motivate, and develop a team of site supervisors and site instructors
• Lead by example, demonstrating resourcefulness, professionalism, emotional intelligence, and discretion in difficult situations
• Ensure volunteers are effectively utilized in program delivery, provided training, and recognized for their efforts

Related Agency Activities

• Regularly assess personal performance and set professional goals.
• Attend staff meetings, town halls, and trainings; collaborate with staff to meet goals
• Participate in all required reporting and deadlines at the organizational level, including but not limited to those related to expense management, mileage, and grant requirements
• Share the duties of answering phones and greeting guests when other office staff are unavailable

Requirements

MINIMUM QUALIFICATIONS

• High School Diploma or equivalent.
• 1 year of experience in multi-site management or management of a large afterschool site (75 or more youth).
• 2 years of experience in administrative duties, preferably in an education or business setting.
• 2 years of direct experience managing teams, including responsibilities such as performance evaluations, staff development, and conflict resolution
• Ability to work some evenings and weekends.
• Ability to provide professional references and clear extensive background checks.
• Possess reliable transportation, a valid Texas driver’s license, and a clear driving record
• Ability to build rapport within the local community including school administration.
• Proficiency in Microsoft Office and other relevant technology (Google Docs, CANVA, and Adobe)
• Strong emotional intelligence with a passion for working with diverse groups
• Communicate effectively, both orally and in writing, with program participants, parents/guardians, and professionals

PREFERRED QUALIFICATIONS

• Program Director certification through Child Care Licensing
• Bilingual in Spanish a plus.