Program Manager Assistant

Ultimate Staffing; Brea (CA); On-site; USD 33,062 - 34,440; Full time

Benefits offered by this job

Competitive medical, dental, and vision benefits

401K and company matching with no vesting period

PTO for rest and relaxation

Gym reimbursement

Employee Assistance Program

Career advancement opportunities

Job summary

A leading staffing agency in Brea, CA is looking for a Program Manager Assistant to provide administrative support and manage program documentation. Ideal candidates will possess a Bachelor's degree in business administration and at least two years of relevant experience. Responsibilities include data entry, resource coordination, and communication with stakeholders. The job offers competitive health benefits, 401K matching, and opportunities for career advancement, making it an exceptional opportunity for qualified applicants.

Qualifications

• At least two years of related experience required.
• Experience in Electronics Manufacturing Industry is preferred.
• Ability to function well in a high-paced and at times stressful environment.

Responsibilities

• Perform data entry using Microsoft Office tools.
• Manage resources and track tasks through Asana.
• Assist Program Managers with scheduling and correspondence.
• Monitor program progress and update project plans.
• Serve as a point of contact between Program Managers and stakeholders.
• Organize and maintain program documentation.

Skills

Excellent organizational skills

Strong analytical and problem-solving skills

Proficient with Microsoft Office Suite

Excellent time management skills

Education

Bachelor's degree in business administration or related field

Job description

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $25.00/hr

Direct message the job poster from Ultimate Staffing

Business Solutions Manager at Ultimate Staffing Services | Realtor | Life Insurance Agent

Company has an exciting opportunity for a savvy Program Manager Assistant (PMA) to join its Brea, CA team! PMAs provide administrative support to the Program's Director and Managers to help advance the department's projects and goals. This role involves coordinating various program activities, managing documentation, and ensuring effective communication among stakeholders. Promising candidates will have prior customer service, program management, and leadership experience which are all necessary as this job assists in ensuring that assigned project-based programs adhere to established schedules, specifications, and budgets.

Responsibilities of the Program Manager Assistant

Data Entry: Performs data entry using Microsoft Office tools. Performs Sales Order entry, RMA, Quote Proposals in the MRP system and Quoting software.

• Resource Coordination: Manages resources and tracks task assignments through Asana (task workflow system).
• Assists the Program Managers with scheduling meetings, preparing agendas, and coordinating logistics. Handles correspondence and maintains program-related documentation.
• Attends production and customer backlog meetings, takes accurate meeting minutes, and distributes minutes to relevant parties. Tracks action items and follows up on outstanding tasks.
• Monitors program progress and performance metrics. Updates and maintains project plans, schedules, and reports.
• Serves as a point of contact between the Program Managers and stakeholders. Facilitates effective communication and ensures timely dissemination of information. This also includes regular communication with customers and provides overall program status.
• Organizes and maintains program documentation, including reports, presentations, and records. Ensures all documents are up-to-date and accessible.

Benefits of the Job

• Competitive medical, dental, and vision benefits.
• Health Savings Account / Flexible Spending Account
• 401K and company matching with no vesting period
• PTO for rest and relaxation
• Gym reimbursement (through Anthem)
• Employee Assistance Program
• A safe and inclusive work environment with team and management support
• Employee training and development
• Community service and philanthropic initiatives
• Employee appreciation and events
• Career advancement opportunities
• Employee Referral program
• Employee discounts

Qualifications of the Program Manager Assistant

• Bachelor's degree in business administration or a related field and career experience.
• At least two years of related experience required. Experience in Electronics Manufacturing Industry is preferred.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem‑solving skills.
• Ability to function well in a high‑paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.