Program Manager

Georgetown University; Vinalhaven (ME); On-site; USD 44,000 - 73,000; Full time

Job summary

Georgetown University seeks a Program Manager to oversee day-to-day CMS operations, coordinating with administrative and scientific teams as well as external partners.

The role requires independent initiative, strong communication, and proficiency with GMS and CMS tools to manage funds, requisitions, and reporting. On-campus responsibilities include website work, marketing, and center development strategies.

Qualifications

• Undergraduate degree (Master’s preferred) in sciences or related discipline.
• High-level information management skills with multiple word, data and web CMS/tools.
• Ability to effectively use GMS and other enterprise-wide systems.
• Comfort with Macintosh systems and software but ability to use PC.
• High-Level Project/Program management skills required.

Responsibilities

• Manage day-to-day activities of CMS in collaboration with supervisor.
• Coordinate with multiple administrative and scientific teams and external institutions.
• Handle honorarium processing, requisitions, spend authorizations via GMS.
• Prepare expense reports, cost center roles, journals and financial reports.
• Support CMS website development, marketing, and center audits.

Skills

Information management

CMS knowledge

GMS proficiency

Project management

Communication

Collaboration

Mac/PC adaptability

Data handling

Education

Bachelor's degree in sciences or related discipline

Tools

Word

Excel

PowerPoint

CMS

GMS

Mac OS

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Program Manager works directly with Dr. Cheema to manage day to day activities of CMS. Ability to work independently and initiate/delegate/complete projects and tasks on schedule is critical. Commitment to management, teamwork and strong service orientation is required. Strong communication, writing and collaboration skills are also required. High capacity for flexibility and ability to learn (software, operations, strategies). Strong computer literacy in multiple systems, platforms, and software (Mac, PC, spreadsheets, databases, calendar systems, web-based financial) is preferred. Experience and expertise in office, lab, and organizational operations and pro-active stance and ability to troubleshoot and improve operations where possible required, including presenting at institutional or other meetings as needed to achieve objects. Troubleshoot, strategize, and assist in short and long-term planning for the group. Ability to organize large and complex local and national scientific meetings, serving as the GU program and business management representative.

This position requires multitasking and coordination with multiple administrative and scientific teams, external institutions and/or service providers, advisory board for the CMS, internal GUMC departments and the Office of Advancement. The candidate will be responsible for honorarium processing, filing and tracking requisitions and spend authorizations via the Georgetown Management System (GMS).

The Program Manager works closely with the supervisor for oversight and daily management of CMS programs to include such as ensuring all funds are expended according to CMS budget specifications and federal guidelines and scientific and budgetary strategic needs. This includes expense reports, requisitions, cost center buyer role, preparing work journals and financial reports. Liaise among all GUMC and external stakeholders, offices, labs, and vendors as required. The candidate will also manage ProCard expenses for CMS including reconciliation, ensuring department staff meets University policies, deadlines and maintaining program integrity. CMS activities to include: CMS website development, marketing and website, Center development strategy and execution, conference and meetings, and ensuring strategic goals of maintaining the Center as a funded University entity and assisting the CMS leadership in preparing for and executing center audits. The candidate will also work with Dr. Cheema to implement the GU strategy of “branding” and the move to standardization, such as is needed for GU websites and fundraising for CMS.

Work Interactions

The Program Manager works directly with Dr. Cheema to manage day to day activities of CMS. Ability to work independently and initiate/delegate/complete projects and tasks on schedule is critical. As a part of strategy building and execution, this position also coordinates with all departments of the university.

Requirements and Qualifications

• Undergraduate degree (Master’s preferred) in sciences or related discipline.
• High-level information management skills required, including multiple word, data and web Content Management Systems (Word, Excel, PowerPoint, CMS, project management software, etc.). Ability to effectively use GMS and other enterprise-wide systems. Comfort with Macintosh systems and software but ability to use PC. High-Level Project/Program management skills required
• Expertise in University/Academic systems and environment, especially in regards to a research and grant setting.
• Communication (written/oral), interpersonal, understanding of business, academics and organizational structures, fiscal capabilities
• Information management (to include electronic/computer systems and software, work flow, organizational systems, etc.)
• Grant and research management, leadership, customer service, ability to collaborate and negotiate
• Ability to analyze, strategize, resolve issues, and independently plan for prevention and contingency
• Ability to negotiate with internal and external stakeholders to achieve program strategic objectives
• Knowledge of biomedical research and/or STEM field preferred.

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projectedsalary or hourly pay range for this position which represents the full range of anticipated compensation is:

$44,022.00 - $73,406.80

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.