Program Manager

Texas A&M University System; College Station (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

Paid holidays

Sick leave & vacation

Retirement plan

Wellness program

Job summary

Texas A&M University System is seeking a highly organized Program Manager to oversee scholarships, grants, and alumni engagement within the Texas 4‑H Foundation. This leadership role administers one of the state's largest youth scholarship programs and coordinates donor engagement across the state.

The ideal candidate will have strong project management and communication skills, a passion for youth leadership, and the ability to work collaboratively with students, alumni, donors, and Extension

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Five years of related experience.
• Ability to multitask and work cooperatively with others.
• Verbal and written communication skills.
• Knowledge of word processing and spreadsheet applications.

Responsibilities

• Manages all aspects of the Texas 4-H Foundation scholarship program from application through award distribution and follow-up.
• Coordinates scholarship application timelines, eligibility verification, and review processes.
• Communicates with applicants, families, county Extension agents, and scholarship donors.
• Coordinates scholarship scoring, selection meetings, and scholarship award notifications.
• Maintains scholarship records, donor requirements, and compliance documentation.
• Coordinates scholarship recognition activities and events.
• Works collaboratively with accounting staff to ensure timely scholarship payments and reporting.
• Oversees the Foundation’s grant programs, including application management, review coordination, tracking, reporting, and follow-up.
• Assists in developing grant guidelines, timelines, evaluation criteria, and impact reporting.
• Coordinates communication with grant recipients and reviewers.
• Oversees and helps grow the Texas 4-H Foundation alumni program statewide.
• Develops strategies to increase alumni engagement, participation, and giving.
• Coordinates alumni outreach efforts, events, communications, and recognition programs.
• Assists in building long-term relationships with alumni and volunteer leaders.
• Works collaboratively with Foundation leadership to strengthen alumni participation in Foundation programs and fundraising efforts.
• Coordinates the annual "4 Under 40" recognition program.
• Manages nominations, selection coordination, communications, marketing materials, and event logistics.
• Works with alumni, donors, and Foundation leadership to promote the program statewide.
• Coordinates the development, administration, and growth of the Foundation’s "100 Women" initiative.
• Coordinates membership communications, donor engagement, events, and recognition activities.
• Maintains accurate donor and participation records.
• Leads the coordination and production of the Foundation’s annual report.
• Gathers program statistics, donor information, financial summaries, stories, and impact narratives.
• Coordinates with designers, printers, staff, and leadership to ensure timely publication.
• Assists with donor stewardship and alumni engagement activities.
• Supports Foundation events, meetings, and fundraising initiatives.
• Prepares reports, presentations, and program summaries for leadership and the Board of Trustees.
• Maintains accurate data within Foundation management systems and CRM platforms.
• Assists with strategic initiatives and special projects as assigned.
• Bachelor’s degree or equivalent combination of education and experience.
• Five years of related experience.

Skills

Verbal & written communication

Multitasking

Collaboration

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

Job description

Job Title

Program Manager

Agency

Texas A&M Agrilife Extension Service

Department

4-H Program Development

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas 4-H Youth Development Foundation

The Texas 4-H Youth Development Foundation, established in the early 1950s and incorporated in 1962 as a 501(c)(3) non-profit, is dedicated to recognizing superior achievement and service among Texas 4-H members and volunteers. Through fundraising initiatives, the Foundation invests in the future of Texas by supporting programs that improve the lives of Texas youth. Research demonstrates that participation in 4-H leads to higher academic performance, greater civic engagement, healthier lifestyles, and a commitment to community service.

The Foundation’s efforts enable 4-H to reach over half a million young people statewide, providing scholarships, resources, and support at the county, district, and state levels. By contributing to the Texas 4-H Youth Development Foundation, you help empower young Texans to become tomorrow’s leaders.

Position Information

The Texas 4-H Foundation is seeking a highly organized, mission-driven, and relationship-focused professional to serve as Program Manager overseeing scholarships, grants, and alumni engagement. This leadership position plays a critical role in administering one of the largest youth scholarship programs in Texas while also coordinating several high-profile leadership, alumni, and donor engagement initiatives.

The ideal candidate will possess strong project management skills, exceptional communication abilities, attention to detail, and a passion for supporting youth leadership and educational opportunities across Texas.

The Program Manager is responsible for overseeing the administration, coordination, and implementation of the Texas 4-H Foundation scholarship program; several strategic Foundation initiatives including serving as lead staff member responsible for helping grow and strengthen the Foundation’s alumni engagement efforts across the state; and administering the Foundation’s grant program.

The position works closely with students, alumni, donors, volunteers, board members, Texas A&M AgriLife Extension faculty and staff, and external partners to ensure programs are administered professionally, efficiently, and with exceptional customer service.

Responsibilities:

Scholarship Program Administration

• Manages all aspects of the Texas 4-H Foundation scholarship program from application through award distribution and follow-up.




• Coordinates scholarship application timelines, eligibility verification, and review processes.




• Communicates with applicants, families, county Extension agents, and scholarship donors.




• Coordinates scholarship scoring, selection meetings, and scholarship award notifications.




• Maintains scholarship records, donor requirements, and compliance documentation.




• Coordinates scholarship recognition activities and events.




• Works collaboratively with accounting staff to ensure timely scholarship payments and reporting.

Grant Program Administration

• Oversees the Foundation’s grant programs, including application management, review coordination, tracking, reporting, and follow-up.




• Assists in developing grant guidelines, timelines, evaluation criteria, and impact reporting.




• Coordinates communication with grant recipients and reviewers.

Alumni Program Development

• Oversees and helps grow the Texas 4-H Foundation alumni program statewide.




• Develops strategies to increase alumni engagement, participation, and giving.




• Coordinates alumni outreach efforts, events, communications, and recognition programs.




• Assists in building long-term relationships with alumni and volunteer leaders.




• Works collaboratively with Foundation leadership to strengthen alumni participation in Foundation programs and fundraising efforts.

4 Under 40 Program

• Coordinates the annual \"4 Under 40\" recognition program.




• Manages nominations, selection coordination, communications, marketing materials, and event logistics.




• Works with alumni, donors, and Foundation leadership to promote the program statewide.

100 Women Program

• Assists in the development, administration, and growth of the Foundation’s \"100 Women\" initiative.




• Coordinates membership communications, donor engagement, events, and recognition activities.




• Maintains accurate donor and participation records.

Annual Report Coordination

• Leads the coordination and production of the Foundation’s annual report.




• Gathers program statistics, donor information, financial summaries, stories, and impact narratives.




• Coordinates with designers, printers, staff, and leadership to ensure timely publication.

Additional Responsibilities

• Assists with donor stewardship and alumni engagement activities.




• Supports Foundation events, meetings, and fundraising initiatives.




• Prepares reports, presentations, and program summaries for leadership and the Board of Trustees.




• Maintains accurate data within Foundation management systems and CRM platforms.




• Assists with strategic initiatives and special projects as assigned.

Required Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.




• Five years of related experience.




• Knowledge of word processing and spreadsheet applications. Ability to multitask and work cooperatively with others. Verbal and written communication skills.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums




• 12-15 days of annual paid holidays




• Up to eight hours of paid sick leaveand at leasteight hours of paid vacation each month




• Automatic enrollment in the Teacher Retirement System of Texas




• Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.