Program Coordinator II

Texas A&M University; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

12‑15 days of annual paid holidays

Paid sick leave and vacation

Job summary

Texas A&M University in Dallas is seeking a Program Coordinator II to support Healthy Living initiatives. You will manage administrative tasks, fiscal activities, and act as a liaison for community-engaged research programs aimed at improving health and nutrition.

The ideal candidate will have a bachelor's degree, four years of relevant experience, and strong project management and communication skills. The position offers a comprehensive benefits package and a collaborative work environment.

Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• Four years of related experience required.
• Ability to work independently and multitask.

Responsibilities

• Provide administrative and project management support.
• Assist with budget development and financial reporting.
• Coordinate meetings and stakeholder activities.

Skills

Project management

Communication skills

Organizational skills

Analytical skills

Budget management

Education

Bachelor's degree in a related field

Master's degree in a related field

Tools

Microsoft Excel

Microsoft Teams

Qualtrics

Job description

The Program Coordinator II works closely with the Healthy Living team at the Texas A&M AgriLife Center in Dallas to support the planning, execution, evaluation, and replication of community‑engaged research and programs aimed at improving health and nutrition across Texas. The role is focused on providing executive support, fiscal management, project coordination, and communications for the Healthy Living program, while also maintaining operational efficiency across multiple sites.

Responsibilities

• Provide administrative, operational, and project management support to Healthy Living leadership, including managing complex calendars, coordinating meetings and travel, preparing agendas and materials, and supporting stakeholder engagement activities.
• Assist with fiscal management activities such as budget development, monitoring, forecasting, financial reporting, purchasing, travel reimbursements, payroll allocations, and fiscal‑year planning.
• Coordinate meetings, advisory groups, and stakeholder activities, serving as a liaison between program leadership and internal and external partners.
• Prepare, review, and analyze financial, operational, and administrative reports and support documentation and reporting requirements for grants, contracts, and program operations.
• Assist with the management and coordination of the Healthy Living portfolio by supporting program planning, goal setting, implementation, evaluation, and continuous process improvement efforts.
• Collaborate with the Healthy Living team to support the planning, development, implementation, and coordination of community‑engaged research projects, programs, and strategic initiatives.
• Coordinate internal and external communications, including reports, presentations, correspondence, executive communications, and other program materials.
• Support personnel administration, including onboarding, hiring, training coordination, personnel records management, effort reporting, payroll actions, and guidance on administrative policies and procedures.
• Maintain and prepare professional and organizational documentation such as CVs, biosketches, organizational charts, letters of support, and related materials.
• Develop and maintain project‑management, evaluation, and coordination tools, including online platforms like Qualtrics and related systems.
• Collect, organize, and analyze data to support leadership decision‑making, strategic planning, and operational effectiveness.
• Support operational planning and coordination across multiple program locations and initiatives.
• Perform other related duties as assigned.

Required Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and experience.
• Four years of related experience.
• Professional demeanor with the ability to safeguard confidential information with discretion and professionalism, ensuring compliance with privacy policies.
• Ability to take initiative, work independently, multitask, work cooperatively with others, and manage priorities as required.
• Excellent written and oral communication skills.
• Outstanding planning and organizational skills.
• Proficiency with word processing, spreadsheet, database, and presentation applications, including Excel, Word, PowerPoint, and Microsoft Teams.

Preferred Qualifications

• Master’s degree in a related field (e.g., public health, business, public administration, health communication).
• Six or more years of progressively responsible experience in research management, operations, executive support, or related administrative functions.
• Experience supporting executive leadership in higher education, healthcare, research, or public health settings.
• Experience with grant administration, budget management, and university administrative systems.
• Fluent in Spanish and English, verbal and written.
• Project management experience, including planning, evaluation, task management, resource allocation, and budgeting.
• Research background with community‑engaged research and evaluation projects.
• Experience with scientific writing, including proposal preparation, report development, and manuscript editing.
• Experience conducting human subjects research and working on research grants.
• Experience coordinating research programs in underserved populations, minority and urban health, food systems, community‑based health behavior interventions, or technology integration into community outreach.
• Knowledge of the mission and role of the Land Grant University System, including community‑campus partnership and the Extension system.

Salary

Compensation is commensurate based on the selected candidate’s qualifications.

Benefits

• Health, dental, vision, life and long‑term disability insurance with contributions toward basic premiums.
• 12‑15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Employee Wellness Initiative.

Equal Opportunity/Veterans/Disability Employer.