Program Manager

College Admissions Made Possible 2.0; Birmingham (AL); Hybrid; USD 70,000 - 100,000; Full time

Job summary

College Admissions Made Possible 2.0 (CAMP) is seeking a Program Manager to lead ACT preparation, college advising, and tutoring initiatives. The role oversees curriculum development, staff scheduling, and partner relationships while ensuring contractual compliance and high-quality program delivery across multiple sites.

The position requires strong organizational skills, experience in education, and the ability to manage complex projects with data-driven reporting.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Experience in education, college access programming, or youth development is desirable.
• Strong organizational and project management skills are essential.

Responsibilities

• Plan, coordinate, and oversee implementation of CAMP programs across multiple sites.
• Ensure program delivery aligns with contractual commitments and grant objectives.
• Supervise instructors, tutors, and program staff; manage calendars and staffing.
• Develop and monitor ACT preparation, college readiness curricula, and tutoring initiatives.
• Maintain partner relationships with schools and districts; report on program outcomes.

Skills

Organizational skills

Project management

Communication skills

Data reporting

Education

Bachelor’s degree

Master’s degree preferred

Job description

Reports To: Executive Director, CAMP
Senior Program Director / CAMP 2.0 Leadership

Classification / Status: Full-Time, Exempt

Location: Hybrid; travel required across assigned regions and partner schools.

Program Manager – ACT, College Advising, or Tutoring

Reports To: Executive Director CAMP and Senior Manager CAMP 2.0

Classification / Status: Full-time, Exempt

Location: Hybrid (in-state travel required)

Position Summary

The Program Manager leads the planning, delivery, and evaluation of a portfolio of programs, which may include:

• ACT preparation and Boot Camps
• Alabama Virtual Institute (AVI) virtual programming
• Birmingham Summer Institute (BSI) programming
• College advising and application support
• Tutoring and academic intervention programs
• School and district partnerships

This role works independently and collaboratively to ensure high-quality program delivery, maintain strong partner relationships, and manage program logistics and instructional teams. The Program Manager ensures compliance with school contracts, leads data collection and reporting, and oversees contractor timesheet processing.

Core Responsibilities

Program Implementation and Leadership

• Plan, coordinate, and oversee implementation of CAMP programs including ACT Boot Camps, advising workshops, tutoring programs, and virtual learning initiatives.
• Ensure program delivery aligns with contractual commitments, grant objectives, and organizational standards.
• Supervise program operations across multiple school sites or program locations.
• Manage program calendars, instructional schedules, and staffing needs.

Instructional Leadership

• Support the development and implementation of ACT preparation and college readiness curriculum.
• Provide coaching and guidance to instructors, advisors, and program staff.
• Ensure instructional quality and consistency across all program sites.

School and District Partnerships

• Serve as the primary relationship manager for assigned school and district partners.
• Maintain regular communication with school administrators, counselors, and teachers.
• Address operational challenges quickly and maintain strong partner satisfaction.

Staff and Contractor Management

• Recruit, train, supervise, and schedule instructors, tutors, and advisors.
• Review and approve contractor time sheets and program payroll documentation.
• Ensure contractors meet program expectations and performance standards.

Data Collection and Reporting

• Monitor student participation, attendance, and engagement.
• Collect and analyze pre- and post-assessment data, including ACT diagnostic results.
• Track program outcomes and progress toward performance targets.
• Contribute to monthly, quarterly, and annual program reports and dashboards.

Compliance and Documentation

• Ensure all programming adheres to school contracts, grant requirements, and organizational policies.
• Maintain accurate program documentation, attendance records, and program materials.
• Support leadership in preparing materials for funders, partners, and organizational reporting.

Operational Coordination

• Coordinate program logistics including materials, technology, travel, and site preparation.
• Ensure all program sessions are properly staffed and resourced.
• Escalate risks, operational issues, or partner concerns to leadership promptly.

Key Performance Indicators (KPIs)

Program Managers will be evaluated based on:

• Student participation and retention
• ACT score growth and academic outcomes
• Partner school satisfaction
• Program implementation fidelity
• Timely submission of reports and documentation
• Contractor management and compliance
• Contribution to organizational growth and program expansion

Required Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Experience in education, college access programming, or youth development.
• Experience with ACT preparation, advising, tutoring, or academic intervention programs preferred.
• Strong organizational and project management skills.
• Ability to manage multiple sites, staff, and program timelines.
• Strong relationship-building and communication skills.
• Experience working with data and program reporting systems.

Preferred Qualifications

• Experience working with school districts or educational nonprofits.
• Familiarity with ACT testing and college admissions processes.
• Experience supervising contractors or instructional teams.
• Experience with program evaluation and student outcome tracking.

Why This Role Matters

The Program Manager plays a critical role in advancing CAMP’s mission to expand access to college and career opportunities for students across multiple communities and school systems.

Through effective leadership, relationship building, and data-driven program management, the Program Manager helps ensure that CAMP programs produce measurable academic impact and lasting opportunities for the students we serve.

College Admissions Made Possible 2.0 (CAMP) is an Equal Opportunity Employer CAMP hires the most-qualified candidates without regard to any person’s race, color, sex, gender, gender identity, gender expression, age, religion, ethnicity, sexual orientation, parental status, marital status, military discharge status, or source of income.

90-Day Introductory/Probationary Period:

All newly hired CAMP employees will complete a 90-day introductory probationary period. During this period, the employee’s performance, attendance, reliability, professionalism, ability to collaborate, adherence to CAMP policies and procedures, and overall alignment with the expectations of the position will be evaluated. A formal evaluation will be conducted during or at the conclusion of the 90-day period to determine continued employment.