Program Manager

AlphaX; Bethesda (MD); On-site; USD 120,000 - 150,000; Full time

Job summary

AlphaGov is seeking a Program Manager to support senior leadership teams. You’ll guide how policies, official correspondence, and briefing materials move from draft to signed decision, spotting conflicts, and convening reviewers.

You will coordinate across legal, operations, and subject‑matter experts, maintain a tracker of actions and due dates, and ensure leadership has a clear, timely path to a decision.

Qualifications

• 5+ years of experience supporting a senior executive office in a government contracts or military setting.
• Bachelor’s degree in business administration, public administration, communications, or related field, or equivalent professional experience.
• Hands-on experience managing official correspondence, tracking executive actions, and coordinating approvals across departments.
• Strong writing and editing skills, including experience preparing documents for senior officials’ review or signature.
• Proficiency with Microsoft Office and document management or correspondence tracking systems.

Responsibilities

• Manage the review, approval, publication, and periodic update of policies, procedures, and executive correspondence.
• Edit briefing notes, decision memos, and official responses so leaders can quickly identify the issue, the recommendation, and the action requested.
• Coordinate reviews across legal, operations, and subject‑matter teams. Resolve conflicting comments and flag questions that require a leadership decision.
• Maintain a tracker showing who owns each action, when it is due, and what is holding it up. Brief leadership on overdue items and decisions that could affect other work.
• Maintain a searchable policy library with current versions, approval records, and review dates. Archive superseded guidance so staff can reliably find the policy in effect.
• Develop templates and train staff to prepare documents that need fewer rounds of revision.

Skills

Senior executive support

Writing and editing

Official correspondence

Coordinate approvals

MS Office proficiency

Education

Bachelor’s degree in business/public/communications or related field

Tools

Document management system

SharePoint

Job description

AlphaGov is seeking a Program Manager supporting senior leadership teams. You’ll manage how policies, official correspondence, and briefing materials move from the first draft to a signed decision. The work calls for someone who can spot conflicting instructions, bring the right reviewers together, and give leadership a clear account of what needs a decision and why.

What you’ll do

• Manage the review, approval, publication, and periodic update of policies, procedures, and executive correspondence.
• Edit briefing notes, decision memos, and official responses so leaders can quickly identify the issue, the recommendation, and the action requested.
• Coordinate reviews across legal, operations, and subject‑matter teams. Resolve conflicting comments and flag questions that require a leadership decision.
• Maintain a tracker showing who owns each action, when it is due, and what is holding it up. Brief leadership on overdue items and decisions that could affect other work.
• Maintain a searchable policy library with current versions, approval records, and review dates. Archive superseded guidance so staff can reliably find the policy in effect.
• Develop templates and train staff to prepare documents that need fewer rounds of revision.

• At least five years of experience supporting a senior executive office in a government contracts or military setting.
• Bachelor’s degree in business administration, public administration, communications, or a related field, or equivalent professional experience.
• Hands‑on experience managing official correspondence, tracking executive actions, and coordinating approvals across departments.
• Strong writing and editing skills, including experience preparing documents for senior officials’ review or signature.
• Proficiency with Microsoft Office and experience using a document management or correspondence tracking system.

Nice to have

• Experience in an executive secretariat, chief of staff’s office, or policy and publications office.
• Experience managing a SharePoint document library, applying records retention rules, or improving a formal approval process.