Program Management Support Staff Specialist

American Nurses Association; Silver Spring (MD); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

Generous Paid Time Off

Job summary

The American Nurses Enterprise (ANE) seeks a Program Management Support Staff Specialist to assist federal grant programs, monitor documentation, and coordinate the mentorship model across all phases. The role includes preparing stipend payments, entering annual goals, and submitting quarterly SPARS data for reporting accuracy.

The position emphasizes administrative, program, and customer support, with calendar coordination for meetings and logistics, in a collaborative, hybrid work environment.

Qualifications

• Bachelor's Degree (BA) or equivalent combination of education and experience.
• 2–3 years’ experience managing grants and nonprofit finances.
• Strong organizational and data project management skills in a fast-paced environment.
• Excellent communication and interpersonal skills with diverse stakeholders.
• Ability to maintain confidentiality and work independently or in a team.
• Proficiency in Excel and Word and familiarity with data management systems.

Responsibilities

• Supports the MFP with information gathering for annual audits and licensure reviews.
• Prepares stipend payments and reconciles documentation for finance review.
• Enters annual goals, tracks offerings, and submits SPARS data to SAMHSA.
• Manages program mailbox and handles inquiries about financial and administrative matters.
• Supports special program projects and mentorship model expansion.
• Assists in planning and coordinating the annual Intensive Training Institute (ITI) Conference.

Skills

Data management

Grant management

Communication

Confidentiality

Time management

Excel

MS Word

Stakeholder engagement

Education

Bachelor's Degree

Tools

SPARS

MS Office

Microsoft Excel

Job description

Career Title: Program Management Support Staff Specialist

Department: Nursing Programs

Salary: Competitive salary commensurate with experience

FLSA: Exempt

Note: This role is contingent on federal grant funding and is subject to renewal.

Career Summary

The American Nurses Enterprise (ANE) is seeking to hire a Program Management Support Staff Specialist.

The Program Management Support Staff Specialist supports federal grant programs by helping achieve established data collection goals and coordinating the program’s mentorship model through all phases, including the ongoing recruitment of mentors. This position primarily reviews and tracks documentation submitted by fellows and prepares stipend payment files for finance and management review. The role also enters annual goals, tracks educational offerings, submits quarterly data in the Substance Abuse and Mental Health Services Administration (SAMHSA) Performance Accountability and Reporting System (SPARS), and ensures expenses charged to the Minority Fellowship Program (MFP) Center credit card are reconciled in the American Nurses Enterprise (ANE) online system with the appropriate invoice and receipt within five business days. In addition, the position provides administrative, program, and customer support and manages calendar coordination for program meetings and logistics.

Join the American Nurses Enterprise (ANE) and be part of the team building a healthy world through The Power of Nurses™. Our goals are to (1) Elevate the Profession of Nursing Globally

Our core values

• Evolve the Practice of Nursing to Improve Health, Health Care, and Health Equity and (3) Ensure the Professional Success of Nurses. Our core values: Trusted, Inclusive, Innovative and Empowered guide everything we do. We are committed to creating a supportive and dynamic workplace where employees can thrive.
  
  

We understand the importance of work-life balance and offer flexible work arrangements and generous paid time off. Our modern office spaces are designed to foster collaboration and creativity. The collaborative culture and supportive team environment make ANE a great place to grow your career.

What You Will Do

• Supports the MFP with gathering information from existing files requested during the annual MFP audit and supports professional licensure review process with leadership.
• Prepares students’ stipend payments, ensures accuracy of the fellows submitted documentation in a timely manner and tracks for finance review and the project director’s review and approval. Ensures expenses charged to the MFP Center Card are reconciled with the appropriate invoice and receipt within five days.
• Enters annual goals, tracks educational offerings, and submits quarterly data in the SAMHSA Performance Accountability and Reporting System (SPARS), a web-based data entry system used to report timely and accurate training data to SAMHSA. Assist in other duties as assigned by the project director to support the grant data management functions.
• Monitor and manage daily the programs mailbox, address, and follow through to appropriate staff person as needed; mitigate administrative non-fellow and fellow inquiries regarding questions about the MFP to include but not limited to financial inquiries, change in banking information, change of address, change in full-time program status, general program questions etc.
• Support special program projects as assigned
• The MFP Mentorship model is a year-round hands-on key component of the fellowship program with accountability in the continued growth of increasing the MFP mentorship base as well as the matching of fellows with mentors through an established program model.
• Directly supports and tracks multiple administrative components in the annual preparation/planning of the MFP’s annual Intensive Training Institute (ITI) Conference.

What You Bring To The American Nurses Enterprise

Education

• Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.

Related Work Experience

• Minimum of 2-3 years’ experience managing grants and nonprofit finances, and project management skills.

Required Skills

• Strong organizational and data project management skills, with the ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the capability to engage effectively with a diverse range of stakeholders and team members.
• Ability to understand, analyze and interpret federal grant information in varying formats to complete and submit reports.
• Demonstrated ability to maintain a high level of confidentiality and professionalism.
• Ability to work both independently and collaboratively in a team environment.
• Proficiency in use of common desktop applications, and data management systems.
• Contribute to the MFP team through various program lifecycle supports for applicants and fellows
• Exceptional customer service, people skills and the ability to manage time, deliverables and meet deadlines.
• Proficiency in use of Excel and Word to include other common desktop web applications, , and data management systems.
• Provide administrative program support.
• Ability to write well and support correspondence development.

What ANE Offers You

Join us and support more than 5 million Registered Nurses in the United States.

Every role within ANE contributes to a healthier world through The Power of Nurses™.

An opportunity to help transform a 129-year-old organization to meet the future needs and demands within Health Care.

Be a role model for embracing and empowering the uniqueness of every employee.

Continuously innovating through creative and strategic initiatives.

Exceptional benefits including but not limited to 401K retirement contributions of up to 7%, generous PTO which includes the week-off between Dec 25 and Jan 1, in addition to Personal Days-off, 11 paid Holidays, excellent health/medical benefits, and much more.

Commitment to your career development and advancement through ANE learning and development programs (internally and externally).

Work Schedule

Hybrid employees must work a minimum of 20% in the office.

Location

ANE Headquarters office located at: 8403 Colesville Road, Suite 500, Silver Spring, MD 20906

Learn More About The American Nurses Enterprise

https://www.nursingworld.org/ana-enterprise-jobs/

https://www.linkedin.com/company/american-nurses-association

The American Nurses Enterprise

Founded in 1896, the American Nurses Enterprise is the family of nonprofit organizations that comprise of the American Nurses Association (ANA), the American Nurses Credentialing Center (ANCC), and the American Nurses Foundation (ANF).

Equal Opportunity Employer

The ANE is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.