Program Management Specialist

Morgan State University; Tacoma (WA); On-site; USD 43,000 - 59,000; Full time

Job summary

Morgan State University seeks a Program Management Specialist to accurately enter large amounts of data into the Student Information System and related platforms. The role requires strong attention to detail, data-entry experience, and high typing speed to ensure precise records handling.

Responsibilities include processing transcripts, managing data entry workflows, and ensuring compliance with FERPA and university policies.

Qualifications

• Bachelor’s degree from an accredited college or university.
• At least two years of administrative staff experience.
• Excellent typing skills with 50 wpm and high accuracy.
• Experience with Ellucian Banner SIS or similar systems.
• Proficiency with Google Suite and Smartsheet.

Responsibilities

• Perform clerical functions and data entry into student information systems.
• Process transcripts and enter transfer credits accurately.
• Maintain and verify data quality in Banner and related systems.
• Follow FERPA and state/federal regulations in data handling.
• Assist with data reporting, workflow improvements, and training.

Skills

Typing 50 wpm

Attention to detail

Data entry

Google Suite

Education

Bachelor’s degree

Tools

Ellucian Banner SIS

Smartsheet

Google Suite/CRM

Job description

Posting Summary

Job Title Program Management Specialist Division Division of Enrollment Management & Student Success Department Office of the Registrar Work Status Full Time Position Category Staff FLSA Non-Exempt Pay Range 10 Salary Range $43,466 - $59,443 / per year with potential growth to $75,440 Fund Source State Support

Job Summary

The Office of the Registrar seeks a Program Management Specialist to join our team. In this role, the Program Management Specialist will be responsible for accurately and efficiently entering large amounts of data into our computer systems. The successful candidates will have strong attention to detail, experience with data entry and verification, and excellent typing and computing skills.

Job Duties

• Perform clerical functions and assist with office operations related to record rebuilding, archiving, imaging, and maintenance.
• Process official transcripts and perform data entry.
• Processes various documents requiring knowledge of relevant departmental policies and procedures and interaction with other team members; Assembles, compiles, and edits data and records using Banner.
• Proofread to ensure a quality product and identify errors and omissions in materials, expediting resolution.
• Analyze workflow processes, propose solutions, resolve problems/issues, prepare reports, analyze data, provide recommendations to improve workflow, and ensure appropriate use of the student information system.
• Follow FERPA as well as state and federal regulations.
• Support student information system Banner data entry and validation, training, electronic document research and workflow management, and production of student evaluation reports.
• Troubleshoot student information systems and related systems to ensure efficient and effective use of resources.
• Follow Maryland Higher Education Commission (MHEC) policies to comprehend institutional accreditations and policies.
• Enter course equivalencies into the Student Information System Ellucian Banner, Smartsheet, or similar, and the College Source Transfer Evaluation System (TES).
• Research transfer institutions to determine their accreditation, type, degree levels, calendar system, course numbering, grading system, and course transferability.
• Assist with quality assurance review and participate in projects to develop and improve processes and resources.
• Contribute to the department’s continued improvement by actively participating in meetings, training sessions, presentations, and professional development opportunities.
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners.
• Type in data provided directly from internal and external customers.
• Verify data by comparing it to source documents.
• Retrieve data from the database or electronic files as requested.
• Accurately enter transfer credits into the student information system for evaluation.
• Assist with transfer credit evaluations and accurately enter equivalencies into the student information system.
• Perform other job-related duties as assigned.

Requested Minimum Qualifications

Education

• A Bachelor’s Degree in any discipline from an accredited college or university is required.

Experience

• At least two years or experience in administrative staff work is required.

Other Preferences for Consideration

• Ellucian Banner Document Management
• Google Suite Platform, Email Management System
• Customer Relationship Management-CRM, Smartsheet,

Knowledge, Skills, & Abilities

• Excellent typing skills, with a minimum typing speed of 50 words per minute.
• Highly motivated and able to implement oral and written instructions. Must exhibit prompt decision-making while researching to be able to provide diplomatic judgment calls.
• Have strong attention to detail and accuracy.
• Ability to work independently and manage multiple tasks simultaneously.
• Experience with data entry software and databases (example: Ellucian Banner Student Information System (SIS), or other Student Information System, CollegeSource Transfer Evaluation System (TES®), or other computerized student information systems).
• Cloud-Based Document Management Systems (e.g., Ellucian Banner Document Management), Google Suite Platform, Email Management System (or Customer Relationship Management-CRM, Smartsheet, EAB, etc.), organizational skills, and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills. Must be able to communicate the university and office of the registrar policies and procedures respectfully and effectively.
• Ability to work well in a fast-paced, deadline-driven environment.
• Excellent communication and interpersonal skills to engage effectively with the campus community and customer base.
• Proficiency with Google Suite and other standard technology.
• Ability to move about campus to attend/conduct meetings and training within the Morgan State University community.
• Ability to interact via telephone, in-person, and electronic media.
• Typical office environment. Extended periods of sitting and working at a computer are commonplace.