Program Management Specialist

US Foreign Agricultural Service; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The U.S. Department of Agriculture's Foreign Agricultural Service (FAS) is seeking a qualified candidate for a GS-09 level administrative position. The role emphasizes budget reporting, travel coordination, calendar management, meeting logistics, and document control to support the workforce.

Candidates may qualify via one year of specialized experience or two years of graduate education (36 semester hours) or a Masters/J.D. in a related field. Transcripts may be required for validation.

Qualifications

• One year of specialized experience at or equivalent to GS-07 level demonstrating budget/reporting skills.
• Experience processing administrative work to support workforce, including office management and scheduling.
• Experience coordinating formal gatherings and meetings, notifying participants and securing space.
• Proficiency with MS Office Suite and other Microsoft programs for travel authorizations, files, and records.

Responsibilities

• Experience with financial/budget software tools to create reports, budgets, and financial recommendations.
• Support office operations: travel coordination, calendars, meeting planning, and minutes.
• Coordinate office gatherings and ensure space and supplies are available.
• Utilize IT software (MS Office) to complete administrative tasks in compliance with policies.

Skills

Budget reporting

Administrative support

Meeting coordination

Office document management

Education

Graduate level education (36 semester hours)

Master's degree

LL.B. or J.D. in related field

Tools

MS Office Suite

Job description

The U.S. Department of Agriculture (USDA) provides leadership on food and agriculture issues based on public policy, the best available science and effective management. The USDA's Foreign Agricultural Service (FAS) links U.S. agriculture to the world, improves foreign market access for U.S. food and agricultural products, builds new markets, improves the competitive position of U.S. agriculture in the global marketplace, and provides food aid and technical assistance to foreign countries.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below.

FOR THE GS-09 LEVEL:

Applicants must have one year of specialized experience (equivalent to the GS-07 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

- Experience with financial/budget software tools to create reports, budgets, and/or financial recommendations.

- Experience processing administrative work to effectively support the workforce such as office management, document control, travel coordination, maintaining calendars, scheduling and planning meetings, taking minutes during meets, scheduling, reserving

conference rooms, acquiring supplies, maintaining an inventory of supplies; timekeeping, writing newsletters or other written publications on a regular and reoccurring basis about happenings and events within an organization etc.

- Experience coordinating formal gatherings for the office ensuring that participants are notified, space/supplies are available for meetings and/or conferences.

- Experience utilizing Information Technology (IT) software such as MS Office Suite and/or other Microsoft programs to complete administrative work (travel authorizations and vouchers, employee personnel files, etc.) in compliance with policies, regulations and

laws.

OR at least two full years of graduate level education (36 semester hours, 54 quarter hours or equivalent) OR Masters degree OR LL.B. OR J.D. in a field of study directly related to the work of this position as described in the vacancy announcement.

Equivalent combinations of education and experience are qualifying for this grade level.

TRANSCRIPTS

are required if:

• This position requires specific coursework or a degree in a specific field to be basically qualified.
• You are qualifying for the position based on education.
• You are qualifying for this position based on a combination of experience and education.
• This education must have been successfully completed and obtained from an accredited school, college, or university

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-09 GRADE LEVEL:

Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.