Program Funding Specialist

Goodwill of the Olympics & Rainier Region; Tacoma (WA); On-site; USD 38,000 - 42,000; Full time

Job summary

Goodwill of the Olympics & Rainier Region is seeking a Program Funding Specialist to manage a broad portfolio of billing, purchasing, and program support across multiple Workforce Development funding streams. The role ensures accurate, timely, and compliant billing while overseeing distribution of financial assistance to participants.

The position emphasizes fiscal accountability, regulatory compliance, and participant success through services like transportation, tools, tuition support, and

Responsibilities

• Billing & Revenue Cycle Administration: Prepare, process, and submit invoices for funding sources (federal/state/local government contracts, grants, reimbursements, fee-for-service, tuition-based programs). Track timelines and reconcile with data.
• Purchasing & Expense Administration: Process purchases, vendor payments, and reimbursements; manage participant support funds (transportation, tools, tuition, emergency aid) and ensure alignment with funder rules.
• Compliance & Documentation: Ensure activities comply with grant/contract requirements and internal controls; maintain complete documentation for audits and verify participant eligibility.
• Reporting & Analysis: Generate reports on billing, receivables, and expenditures; monitor spending trends and forecast program costs.
• Systems & Process Improvement: Use finance and case management systems; improve workflows and strengthen controls over participant assistance.

Job description

Our vision is that every person has the opportunity to learn, work, and thrive in all aspects of life.

To achieve our vision, we are committed to dismantling racism and advancing equity, diversity, and inclusion so we can help people reach their fullest potential through our education, job placement, and career pathway services. We do our work with great gratitude for the community donations, purchases, and partnerships that make our mission possible.

Position Summary:

The Program Funding Specialist is responsible for a broad portfolio of billing, purchasing, and program support service functions across multiple Workforce Development funding streams. This role ensures accurate, timely, and compliant billing while also overseeing the distribution and tracking of financial transactions and services (e.g., training-related assistance such as transportation, tools, tuition support, and emergency aid). The position plays a key role in ensuring both fiscal accountability, financial compliance, and participant success.

Hourly Rate:

$27.92 - $30.35 per hour

Essential Duties and Responsibilities:

The Program Funding Specialist responsibilities include the following and other duties as assigned:

Billing & Revenue Cycle Administration

• Prepare, process, and submit invoices to the Finance Department for a variety of funding sources including:
• Government contracts (federal, state, and local)
• Grants and reimbursements
• Fee-for-service and tuition-based programs
• Track billing schedules, deliverables, and reimbursement timelines and ensure all requirements are met
• Monitor accounts receivable and follow up on outstanding payments with Finance Department
• Reconcile billing activity with financial and program data to ensure alignment and compliance.

Purchasing & Expense Administration

• Process purchase requests, vendor payments, and reimbursements tied to program and participant needs
• Coordinate and process funds for participant support services, including:
• Transportation assistance (bus passes, gas cards)
• Work-related tools, uniforms, and supplies
• Tuition, testing fees, and training-related expenses
• Emergency or barrier-reduction support
• Ensure all support services are distributed in alignment with funder guidelines and eligibility requirements
• Coordinate with vendors and internal teams to procure goods and services
• Ensure purchasing complies with organizational policies and funding source requirements
• Monitor budgets related to support services and programmatic spending

Compliance & Documentation

• Ensure all billing, purchasing, and support service activities comply with:
• Grant and contract requirements
• Organizational policies and internal controls
• Federal, state, and local regulations
• Collaborate with program managers to verify services, participant eligibility, and documentation
• Maintain accurate and complete documentation of approvals, distributions, participant eligibility, purchases, receipts, and other supporting records to ensure compliance and audit readiness
• Provide guidance to staff on allowable costs and documentation standards
• Communicate with funders, vendors, and partners to resolve discrepancies

Reporting & Analysis

• Generate reports on billing, receivables, and support service expenditures
• Track spending trends and identify risks of over- or under-utilization of funds
• Track participant support spending against contract budgets and funding limits
• Support budgeting and forecasting for program and participant services

Systems & Process Improvement

• Utilize financial systems, case management systems, and tracking tools
• Improve workflows related to billing, purchasing, and support services
• Strengthen internal controls and tracking mechanisms for participant assistance