Program Finance & Billing Lead

Indra Group USA; Olathe (KS); On-site; USD 70,000 - 110,000; Full time

Job summary

Indra Group USA is seeking a Program Administrator to support the execution of a $342M radar program by managing customer billing, financial administration, program documentation and contract administration. This role serves as a critical liaison among Program Management, Finance, Contracts, Supply Chain, Engineering, Manufacturing and Operations to ensure timely invoicing and accurate financial reporting.

The position will oversee end-to-end billing, prepare invoices, verify costs, coordinate

Qualifications

• Bachelor's degree in Business Administration, Finance, Project Management, or a related field.
• 3–7 years of program administration, project coordination, contracts administration, finance, or government program support experience.
• Experience supporting large, complex government or aerospace/defense programs preferred.
• Experience with customer invoicing, financial reporting, revenue forecasting, and cost tracking.
• Strong understanding of customer invoicing and financial management.

Responsibilities

• Own the end-to-end customer billing process for a $342M radar program.
• Prepare, review, and submit customer invoices in accordance with contract requirements.
• Validate labor, material, subcontractor and travel costs prior to invoicing.
• Coordinate with stakeholders to ensure invoices are accurate, complete and submitted on time.
• Process and reconcile subcontract/vendor invoices, ensuring costs are accurately charged.
• Partner with the Program Manager and Finance to maintain program financial forecasts, revenue projections and executive reporting.
• Monitor program expenditures and provide cost tracking and analysis to support financial management.
• Track production, material, equipment, warehouse and tariff-related costs, ensuring expenses are accurately captured and reported.
• Identify cost variances and assist the Program Manager with financial analysis and corrective actions.
• Track billing milestones, funding status, contract modifications and customer payments.
• Support monthly revenue recognition activities and financial close.
• Assist with preparation of monthly financial status reports
• Assist gathering, organizing, final preparation, and formal submission of Contract Data Requirements List (CDRL) deliverables.
• Assist with preparation of customer presentations, monthly program reviews, and executive status reports.
• Coordinate purchase requisitions and administrative activities supporting the program team.
• Provide day-to-day support to the Program Manager in executing cost, schedule, and technical objectives.
• Support contract administration activities, including tracking contract modifications, funding, deliverables, and coordinating with Contracts to ensure compliance with customer requirements.
• Assist with change requests, contract modifications and proposal activities.

Skills

Billing & invoicing

Financial reporting

Cost tracking

Cross-functional teamwork

MS Office

Communication

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

WAWF

PIEE

Delphi

Job description

Indra Group USA is seeking a Program Administrator to support the execution of a $342M radar program by managing customer billing, financial administration, program documentation and contract administration. This role serves as a critical liaison among Program Management, Finance, Contracts, Supply Chain, Engineering, Manufacturing and Operations to ensure timely invoicing and accurate financial reporting.

The position will oversee end-to-end billing, prepare invoices, verify costs, coordinate