Program Billing & Contracts Analyst

Indra Group; Overland Park (KS); On-site; USD 70,000 - 110,000; Full time

Job summary

Indra Group in Overland Park, KS is seeking a Program Administrator to support a $342M radar program. You will manage billing, financial administration, program documentation, and contract administration while collaborating with Program Management, Finance, Contracts, and cross-functional teams.

The role requires 3–7 years of experience in program support, strong invoicing and financial skills, and proficiency with MS Office; DoD/aerospace exposure is a plus.

Qualifications

• Bachelor's degree in Business Administration, Finance, Project Management, or a related field (or equivalent experience).
• 3-7 years of program administration, project coordination, contracts administration, finance, or government program support experience.
• Experience supporting large, complex government or aerospace/defense programs preferred.
• Experience with customer invoicing, financial reporting, revenue forecasting, and cost tracking.
• Strong understanding of customer invoicing and financial management.
• Proficiency with Microsoft Office Suite (Project, Excel, PowerPoint, Word).
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with exceptional attention to detail.
• Ability to work effectively across cross-functional teams.

Responsibilities

• Own the end-to-end customer billing process for a $342M radar program.
• Prepare, review, and submit customer invoices in accordance with contract requirements.
• Validate labor, material, subcontractor and travel costs prior to invoicing.
• Coordinate with stakeholders to ensure invoices are accurate, complete and submitted on time.
• Process and reconcile subcontract/vendor invoices, ensuring costs are accurately charged.
• Partner with the Program Manager and Finance to maintain program financial forecasts, revenue projections and executive reporting.
• Monitor program expenditures and provide cost tracking and analysis to support financial management.
• Track production, material, equipment, warehouse and tariff-related costs, ensuring expenses are accurately captured and reported.
• Identify cost variances and assist the Program Manager with financial analysis and corrective actions.
• Track billing milestones, funding status, contract modifications and customer payments.
• Support monthly revenue recognition activities and financial close.
• Assist with preparation of monthly financial status reports
• Assist gathering, organizing, final preparation, and formal submission of Contract Data Requirements List (CDRL) deliverables.
• Assist with preparation of customer presentations, monthly program reviews, and executive status reports.
• Coordinate purchase requisitions and administrative activities supporting the program team.
• Provide day-to-day support to the Program Manager in executing cost, schedule, and technical objectives.
• Support contract administration activities, including tracking contract modifications, funding, deliverables, and coordinating with Contracts to ensure compliance with customer requirements.
• Assist with change requests, contract modifications and proposal activities.

Skills

Project coordination

Financial management

Communication

Attention to detail

Cross-functional collaboration

Time management

Education

Bachelor's degree in Business Administration or Finance

Related field or equivalent experience

Tools

Microsoft Office Suite

Microsoft Project

ERP systems (Business Central)

WAWF

Delphi

PIEE

Job description

Indra Group in Overland Park, KS is seeking a Program Administrator to support a $342M radar program. You will manage billing, financial administration, program documentation, and contract administration while collaborating with Program Management, Finance, Contracts, and cross-functional teams.

The role requires 3–7 years of experience in program support, strong invoicing and financial skills, and proficiency with MS Office; DoD/aerospace exposure is a plus.