Program Director, Medical Education

Ogilvy Health; Lake Hiawatha (NJ); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player in healthcare marketing seeks a Program Director to lead innovative projects in medical education. In this dynamic role, you'll manage program execution, collaborate with diverse teams, and ensure client satisfaction through effective communication and problem-solving. You'll have the opportunity to work in a creative environment that values diversity and inclusion, empowering you to make a significant impact in the healthcare landscape. If you're passionate about driving results and fostering teamwork in a fast-paced setting, this position is perfect for you.

Qualifications

• Experience in program management within medical education or advertising.
• Strong organizational skills and familiarity with industry guidelines.

Responsibilities

• Manage internal planning, development, and execution of programs/projects.
• Coordinate with internal teams and clients for program timelines and deliverables.
• Monitor budgets and ensure projects are delivered on time and on budget.

Skills

Program Management

Organizational Skills

Problem Solving

Teamwork

Flexibility

Education

Background in Medical Education or Advertising

Tools

Smartsheet

Workfront

Excel

PowerPoint

MLR Submission Platforms (Veeva, GCMA)

Job description

Ogilvy Health is focused on driving superior outcomes in the ever-changing healthcare environment, an increasingly complex and evolving marketplace. We inspire brands and people to impact the world by keeping our audiences’ health and wellness needs at the center of every touchpoint. Ogilvy Health delivers insight, creativity, innovation, and engagement solutions for all healthcare stakeholders, patients, and consumers across the healthcare continuum. Through borderless creativity—operating, innovating, and creating at the intersection of Ogilvy’s capabilities and global talent—Ogilvy Health brings forth world-class creative solutions for its clients.

Over the past year alone, the Ogilvy network has been recognized with the following:

1. Global Agency Network of the Year (Ad Age)
2. Global Agency of the Year (Adweek)
3. One of the “Best Places to Work” for LGBTQ+ equality (Human Rights Campaign’s Corporate Equality Index)
4. Most Effective Agency Network (Effie Worldwide)
5. Agency Network of the Year (Clio Awards)
6. Network of the Year (One Show)
7. Global Network of the Year (LIA Awards)
8. Gartner Magic Quadrant Leader
9. Most Awarded Agency (Influencer Marketing Awards)
10. …and Ogilvy was the first agency network to secure the top rankings on both WARC’s Creative 100 and Effective 100 in consecutive years

For more information on us, visit OgilvyHealth.com, or follow Ogilvy Health on LinkedIn, Instagram, Facebook, X, and Threads.

About the Role

The Program Director will manage internal planning, development and execution for programs/projects within the scope of work and according to Medical Education workflow for assigned accounts; collaborate with all core and extended team members as well as other OH disciplines and vendors as needed. Specific duties will vary based on client need and depending on team structure.

What You'll Do

Program Management

• Direct/coordinate with internal team members on the following related tasks for specific programs assigned:
• Develop/maintain timelines, provide professional communication to all appropriate team members relating to specific accounts
• Help coordinate faculty/KOL (Key Opinion Leader), /KOL conference calls/Teams or Zoom meetings
• Manage timelines internally, with client, and with faculty/KOLs when applicable, draft faculty correspondences including but not limited to invitations, confirmations, event reminders, if required
• Liaise/coordinate with clients’ preferred vendors to execute print pieces, live/virtual events
• Work with clients’ meeting planning vendor when needed to ensure appropriate audiovisual support for live/virtual events, adequate function space needs, live/virtual event agendas, timing, and Transfer of Value (TOV) within clients’ system, if applicable
• Create/oversee the development, production and delivery of all materials for live or virtual events
• Review/approve all elements to ensure appropriate routing, track and manage incorporation of client and MLR (Medical, Legal, Regulatory) Review comments and approvals
• As applicable, participate in client meetings to discuss project status, etc.

Program Financial Management

• Monitor budgets, document financial status on status reports along with Program Coordinator, and initiate budget discussions with team members during weekly status meetings
• Attend monthly finance meetings with Account and Finance

Program Time Management

• Ensure that Program Coordinator moves all program materials to appropriate team members (including but not limited to Medical Writer, Medical Director, Program Director, Account Director Art, Editor, Studio, and Production) in an orderly and timely manner
• Meet with Program Coordinator regularly to review/update status of active programs/projects/timelines/financials
• Lead weekly internal status meetings and/or support Program Coordinator in leading internal hot sheet meetings to ensure alignment on projects, timelines, financials
• Schedule and facilitate kick-off, run-through, and slide review meetings to provide internal teams with necessary direction

Problem Solving

• Proactively identify and manage problems with ensuring projects are delivered on time and on budget
• Discuss with Account, recommendations and possible solutions specific to issues on assigned programs

Managerial Direction

• Exemplify a high standard of quality within your assigned team(s)
• Create an integrated, effective and accountable team environment that fosters a solid support structure for client satisfaction

What You’ll Need

• Background and experience in program management in medical education or advertising
• Excellent organizational skills
• Appropriate familiarity with PhRMA guidelines and general industry standards including client MLR submission platforms (Veeva, GCMA etc.)
• Experience/knowledge with Smartsheet and Workfront applications as well as Excel and PowerPoint
• Ability to maintain flexibility and teamwork in a fast-paced, work environment

How We’ll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression. We believe in building powerful teams with purpose. This means hiring and nurturing talent across all races, ethnicities, religions, abilities, sexual orientation, and gender identities – and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality. Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

Equal Opportunity Employer. Ogilvy considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Applicants can learn more about their rights by viewing the federal "Know Your Rights" and Pay Transparency posters by clicking here. If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at [e-mail]. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.