Program Development & Grants Manager

Orangeny; Northern, New York (KY, NY); Hybrid; USD 40,000 - 54,000; Full time

Job summary

Jewish Family Service of Orange County is seeking a Program Development Manager to support the Executive Director, handle administrative needs, and assist with grant writing, fundraising, events, marketing, social media, and partnerships.

The role involves administering donor databases (E-Tapestry®, Volunteer Hub®), preparing reports, and coordinating communications with funders and the community. A relevant degree or equivalent experience is required.

Qualifications

• Bachelor’s degree in human services or a related field; or
• Associate's degree with 2–4 years of related experience and/or training; or
• An equivalent combination of education and experience.
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to read, analyze, and interpret technical, procedural, financial, and organizational documents.
• Ability to analyze data, identify issues, establish facts, and draw appropriate conclusions.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to learn and navigate Paychex, Volunteer Hub®, and E-Tapestry®.
• Familiarity with internet and VPN use when working in the community.
• Bilingual skills are a plus.

Responsibilities

• Provide dedicated administrative, organizational, and operational support to the Executive Director.
• Manage calendars, correspondence, agency records, ordering, and other administrative functions.
• Assist with financial transactions, including invoices, statements, orders, and donation/grant data entry.
• Maintain the integrity of donor and agency databases and perform general data entry.
• Collaborate with the Director of Financial and Clinical Services to support accuracy and compliance in financial records.
• Prepare monthly and other reports as needed.
• Maintain accurate records of contacts and activities in agency databases, including E-Tapestry® and Volunteer Hub®.
• Review and analyze program and statistical data involving neighbors, volunteers, and donors.
• Prepare weekly, monthly, quarterly, and annual reports as needed.
• Research potential grant opportunities and funding sources.
• Develop, write, edit, and prepare grant narratives and related materials.
• Assist with developing and implementing fundraising plans.
• Assist with reporting requirements for various funding sources.
• Communicate the agency's programs and impact to potential funders, donors, community partners, and service recipients.
• Create, coordinate, distribute, and manage social media content.
• Update and maintain the JFS website.
• Oversee publicity and marketing efforts for agency programs.
• Assist with graphic design and the production of professional printed materials.
• Help prepare presentations, speeches, training materials, and other communications.
• Coordinate and assist with agency events, community gatherings, and holiday events.
• Support municipality partnerships and help maximize opportunities to develop programs and services.
• Represent JFS through participation in community, advisory, and collaborative relationships.
• Participate in appropriate committee meetings, agency meetings, staff training, and professional development programs.
• Assist with community outreach and promote awareness of JFS services.
• Assist with special projects and other duties as assigned.
• Provide support to Case Managers and other team members as needed.
• Assist Case Managers and Directors with reporting for funding sources.
• Participate in committees and community organizations as assigned.
• Develop familiarity with local businesses, community organizations, representatives, and Orange County resources.

Skills

Communication skills

Organizational skills

Time management

Analytical reading & interpretation

Data analysis

Bilingual skills

Education

Bachelor’s degree in human services or related field

Associate's degree with 2–4 years experience

Tools

Paychex

Volunteer Hub

E-Tapestry

Microsoft Office (Word, Excel, PowerPoint)

Job description

Jewish Family Service of Orange County is seeking a Program Development Manager to support the Executive Director, handle administrative needs, and assist with grant writing, fundraising, events, marketing, social media, and partnerships.

The role involves administering donor databases (E-Tapestry®, Volunteer Hub®), preparing reports, and coordinating communications with funders and the community. A relevant degree or equivalent experience is required.