Program Coordinator - Unmanned Systems Operations with Security Clearance

Prescient Edge; Virginia Beach (VA); On-site; USD 120,000 - 155,000; Full time

Benefits offered by this job

Competitive salary with bonus

Comprehensive healthcare

Retirement plan

Tuition reimbursement

Networking opportunities

On-site work environment

Job summary

Prescient Edge seeks a Program Coordinator to manage on-site support for U.S. Navy unmanned systems operations. You will coordinate schedules, track tasks, and liaison with government customers, vendors, and partners to keep programs aligned and progressing.

The role requires a SECRET clearance (or ability to reactivate), 5+ years in government operations, and strong organizational skills. On-site work at a Virginia Beach location with flexible hours is expected.

Qualifications

• Active SECRET clearance required.
• 5+ years of experience in military or government operations, program coordination, or administrative support.
• Military experience (U.S. Navy, USCG, Marine Corps, or SOCOM preferred).
• Experience coordinating schedules, events, and multiple tasks across different teams or organizations.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills, including drafting reports and correspondence.

Responsibilities

• Schedule and Event Coordination: Build and maintain the team’s operations calendar. Coordinate test events, exercises, demonstrations, training, and customer visits across government, contractor, and vendor teams.
• Task and Deliverable Tracking: Track tasks, action items, and contract deliverables. Follow up with team members and stakeholders to keep work on schedule, and flag issues early to the Site Lead/Project Manager.
• Meetings and Communication: Schedule and support coordination meetings. Prepare agendas, capture notes and action items, and distribute updates to the team and customer.
• Reporting Support: Gather inputs and draft weekly activity summaries, quarterly status reports, site visit reports, and briefing materials for review by the Site Lead/Project Manager.
• Logistics and Resources: Coordinate equipment, inventory, shipping, procurement requests, and facility needs. Maintain an accurate inventory and tracking system for equipment on hand and on order.
• Personnel Support: Coordinate onboarding, base access, training records, travel, and timekeeping for on-site personnel.
• Customer and Vendor Liaison: Serve as a day-to-day coordination contact for government customers, partner organizations, and vendors on scheduling, access, and logistics.
• Documentation and Records: Maintain organized program files, SOPs, contact lists, and records so information is easy to find and current.
• Process Improvement: Identify ways to streamline coordination, tracking, and reporting, and help implement tools and processes that make operations more efficient.

Job description

Benefits and Compensation: At Prescient Edge, we believe that acting with integrity and serving our employees is the key to everyone’s success. To that end, we provide employees with a best-in-class benefits package that includes:

• A competitive salary with performance bonus opportunities.
• Comprehensive healthcare benefits, including medical, vision, dental, and orthodontia coverage.
• A substantial retirement plan with no vesting schedule.
• Career development opportunities, including on-the-job training, tuition reimbursement, and networking.
• A positive work environment where employees are respected, supported, and engaged.
• Salary range: $120,000 - $155,000. Salary to be determined by the education, experience, knowledge, skills and the abilities of the applicant internal equity, and alignment with market data.
• Position Overview: The Program Coordinator serves as the central coordinating point for Prescient Edge’s on-site support to U.S. Navy unmanned systems (UxS) operations. Reporting to the Site Lead/Project Manager, this role keeps the team, the customer, and partner organizations aligned by managing schedules, tracking tasks and deliverables, and handling the coordination and logistics that allow technical staff to focus on the mission. The Program Coordinator works daily with mission integrators, operations and training specialists, cybersecurity personnel, government customers, and vendors. This role helps the program run smoothly, stay organized, and meet its commitments as operations grow.
• Key Responsibilities:
• Schedule and Event Coordination: Build and maintain the team’s operations calendar. Coordinate test events, exercises, demonstrations, training, and customer visits across government, contractor, and vendor teams.
• Task and Deliverable Tracking: Track tasks, action items, and contract deliverables. Follow up with team members and stakeholders to keep work on schedule, and flag issues early to the Site Lead/Project Manager.
• Meetings and Communication: Schedule and support coordination meetings. Prepare agendas, capture notes and action items, and distribute updates to the team and customer.
• Reporting Support: Gather inputs and draft weekly activity summaries, quarterly status reports, site visit reports, and briefing materials for review by the Site Lead/Project Manager.
• Logistics and Resources: Coordinate equipment, inventory, shipping, procurement requests, and facility needs. Maintain an accurate inventory and tracking system for equipment on hand and on order.
• Personnel Support: Coordinate onboarding, base access, training records, travel, and timekeeping for on-site personnel.
• Customer and Vendor Liaison: Serve as a day-to-day coordination contact for government customers, partner organizations, and vendors on scheduling, access, and logistics.
• Documentation and Records: Maintain organized program files, SOPs, contact lists, and records so information is easy to find and current.
• Process Improvement: Identify ways to streamline coordination, tracking, and reporting, and help implement tools and processes that make operations more efficient.
• Required Qualifications:
• Active SECRET clearance (or ability to reactivate).
• 5+ years of experience in military or government operations, program coordination, or administrative support.
• Military experience (U.S. Navy, USCG, Marine Corps, or SOCOM preferred).
• Experience coordinating schedules, events, and multiple tasks across different teams or organizations.
• Experience tracking tasks, deliverables, or resources for a program, unit, or project.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills, including drafting reports and correspondence.
• Ability to manage competing priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Desired Qualifcations:
• Experience supporting DoD contracts or Navy programs.
• Experience with unmanned systems, maritime operations, test events, or exercises.
• Experience with inventory, supply, or logistics management.
• Experience with project tracking or scheduling tools (e.g., Microsoft Project, SharePoint, Smartsheet, Jira).
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) certification, or interest in pursuing one.
• Familiarity with AI tools to support documentation and tracking.
• Education:
• Bachelor’s degree in Business, Management, or a related field preferred.
• Relevant military or industry experience may substitute for a degree.
• A forklift license, project management certifications (CAPM or PMP), and computer or IT certifications are a plus.
• Security Clearance:
• Active SECRET clearance required (or ability to reactivate).
• Work Schedule & Environment:
• Primarily on-site at Joint Expeditionary Base Little Creek–Fort Story.
• Flexible hours allowed, but the majority of time is on-site.
• Field events may involve extended hours, on-water operations, and expeditionary conditions.
• Physical Requirments:
• Ability to lift 40+ lbs during equipment staging.
• Ability to embark vessels for at-sea operations.
• Ability to work outdoors in maritime environments.