Program Coordinator - Undergraduate Nursing Department (Biscayne Bay Campus)

Florida International University; Miami (FL); Presencial; USD 43.000 - 48.000; Jornada completa

Descripción de la vacante

Florida International University is seeking an Administrative Specialist to support the Undergraduate Nursing Department's operations and finances, including planning, implementation and evaluation to ensure efficiency.

The role provides administrative support to faculty, helps with strategic planning, manages travel, invoicing, and enrollment activities, and serves as a liaison to students. Strong organization and proficiency in Office tools are required.

Formación

• Bachelor's degree and 1 year of experience; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.
• Experience with Peoplesoft.
• Proficient in Microsoft Office Suite.

Responsabilidades

• Provide administrative support to faculty for academic and program matters.
• Coordinate scheduling, travel, finances, and class-related tasks.
• Manage enrollment lists, applications, and student records.
• Liaise between Nursing program and students, resolve issues.
• Prepare reports and track program data in Excel.

Conocimientos

Administrative tasks

Communication

Office support

Educación

Bachelor's degree

Herramientas

PeopleSoft

Microsoft Office

Descripción del empleo

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Coordinates and assists with the operational and financial activities & procedures in the Undergraduate Nursing Department to include academic/student planning, implementation and evaluation to ensure organizational effectiveness & efficiency.

• Provides administrative support to faculty members for academic & program matters.
• Provides input and makes recommendations in the preparation of strategic plans of the Undergraduate Nursing department.
• Coordinates and assists with the operational and financial activities associated in the department, which include and are not limited to, the use and management of all Commodity Card transactions in the department, ordering and ensuring office supplies, invoices, requisitions, parking passes, Kaplan, Etc.
• Monitors the Nursing Track numbers, which include, applications, clinical lists, enrollment lists, etc.
• Coordinates and executes the scheduling and implementation of all reimbursement and coordination of travel for Undergraduate Nursing faculty. Manages Travel Authorization Requests (TARs), scheduling conferences, flight, reimbursement submission, and booking hotel.
• Serves as liaison between the Undergraduate Nursing program and enrolled students by resolving any issues and concerns.
• Updates and communicates student application status on department SharePoint site.
• Organizes the class days and times, and oversees enrollment caps and sections in partnership with the Department Chair.
• Assists with establishing and maintaining academic standards and degree requirements, accreditation matters, as appropriate. Manages the student files and records in accordance with Program and accreditation requirements.
• Assists faculty members with timely book orders fulfillment on time each semester.
• Coordinates the operational activities associated with department meetings, which includes, coordination between faculty scheduling, collecting minutes, and update SharePoint with related meeting documents and minutes.
• Coordinates departmental signature events, such as the Nursing Pinning Ceremony, related to the Undergraduate Nursing department, including planning, initiation, coordination, implementation, and evaluation.
• Coordinates special projects and monitors the status and communication to management. Assists in analysis of program data, develops reports and tracking systems in Excel spreadsheets, and oversees activities.
• Communicates and assures students plan of study requirements status and track progress.
• Trains, directs, supervises and evaluates the work of Federal Work Study students or other temporary staff and is highly accountable to the work of the program.

Minimum Qualifications

Bachelor's degree and 1 year of experience ; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Experience with Peoplesoft.
• Proficient in Microsoft Office Suite.

Job Category

• Administrative

Advertised Salary

• $43,000-$48,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

• Research Expanded Background Check

Other Information

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.
• Travel to FIU Campus

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.