Program Coordinator, Speech-Language Pathology

Drexel University; Northern (KY); Hybrid; USD 45,000 - 68,000; Full time

Job summary

Drexel University in Philadelphia seeks a detail‑oriented Administrative Coordinator for the Speech-Language Pathology Department to oversee administrative systems, reports and billing processes. You will support the Chair/Program Director, manage data, accreditation tasks, and coordinate externships, meetings and budgets.

Ideal candidates have a HS diploma or GED, at least two years in healthcare or academic admin, proficient MS Office, strong written/verbal skills, and experience with data

Qualifications

• Minimum of a HS Diploma or GED or the equivalent combination of education and work experience.
• Minimum of 2 years of experience working in an academic or healthcare environment.
• Proficient computer skills, including Microsoft Office (including Excel) and software upgrades.
• Proficient in producing reports, minutes, announcements, and other communications in an attractive and accurate manner.
• Excellent verbal and written skills.

Responsibilities

• Coordinate administrative systems, policies and processes for the Speech-Language Pathology Department.
• Coordinate program mechanisms including student learning, externship placements, and accreditation processes.
• Collaborate with alumni to gather and enter data for reporting and accreditation purposes.
• Enter and track data related to accreditation and budget activities.
• Prepare pre-purchase forms and enter materials to create purchase orders for program needs.

Skills

MS Office

Excel

Verbal communication

Written communication

Data entry

Education

HS Diploma or GED

Bachelor's degree preferred

Tools

Jenzabar

CALIPSO database

Job description

Located in the heart of Philadelphia, Drexel University is a comprehensive, global, R1-level research institution with a unique model of experiential learning that combines academic rigor with one of the nation's premier cooperative education programs . Drexel was founded in 1891 to provide educational opportunities for people of all backgrounds. Today, we continue to prepare graduates of diverse backgrounds to become purpose-driven professionals and agents for positive change. Learn more about Drexel and our shared values .

Drexel offers its highly engaged faculty and professional staff a comprehensive and world-class benefits package that includes generous vacation and paid time off as applicable (including civic engagement days), up to an 11% 403(b) Retirement Plan match with immediate vesting, and remote and flexible work options for many roles. Our exceptional medical plans include domestic partner and fertility assistance and our award-winning A Healthier U wellness program. In addition, faculty and professional staff at Drexel enjoy free tuition for themselves and their dependents for Drexel degree programs, certification, and non-certification programs. Drexel also participates in a tuition exchange program for dependents with other higher education institutions. For more information on our extensive benefit offerings, please review Drexel's Benefits Brochure .

• College of Nursing and Health Professions 1

Organization

• Drexel University 1

Work type: Full-Time

Location: Salus Campus - Elkins Park

Job Summary

Responsible for the coordination, implementation and monitoring of administrative systems, policies and processes for the Speech-Language Pathology (SLP) Department using efficient, effective and orderly operations.

Essential Functions

• Provide administrative support to the Speech-Language Pathology department Chair/Program Director, the SLP Director of Clinical Education, SLP faculty, and Clinical Educators.
• Coordinate program mechanisms and components including student learning and program outcome assessments, externship placement sites and placements, ASHA accreditation and self-study process, Speech-Language Pathology (SLP) advisory committee, full time and adjunct faculty, and clinical educators.
• Collaborate with SLP alumni to gather and enter data for purposes of tracking and collection for departmental, university, and accreditation reporting purposes.
• Enter and review data related to the Speech-Language Pathology Department’s accreditation process and track program activities based on annual goals and objectives reported to professional accrediting agencies (i.e., ASHA’s Council on Academic Accreditation and Higher Education Data System).
• Research and contact vendors for the best quote on program and clinic purchases.
• Prepare pre-purchase authorization forms and enter requested materials in Jenzabar to create a purchase order for the program and the Speech-Language Institute.
• Enter and track faculty and clinical educators travel and annual membership expenses into a budget spreadsheet, adhering to the College of Health Sciences, Education and Rehabilitation and University fiscal policies and procedures.
• Maintains the CALIPSO database: generating supervisor/student pins, entering externship sites, and track supervisor credentials and student clearances uploads.
• Compile full time and adjunct faculty course evaluations for distribution and storage.
• Collaborate and compile data from externship supervisors through departmental surveys on student performances.
• Prepare check requests, reimbursements, deposit sheets, and transfer of charges for disbursements to ensure timely payment of authorized invoices confidentially and in a timely manner for the program and the Speech-Language Institute.
• Compile and update letters, responses and specific correspondence (i.e., student handbook, clinic/externship supervisor handbook(s), externship placement paperwork, clinic forms, etc. related to the Speech-Language Pathology Department and the College of Health Sciences, Education and Rehabilitation.
• Collaborate and interact in a professional manner with those involved in the Speech-Language Pathology Department, the College of Health Sciences, Education and Rehabilitation and the University.
• Arrange Speech-Language Pathology Department and Advisory Board meetings, transcribe meeting minutes, distribute and maintain documents for ease of retrieval when needed.
• Assist with coordination of student recruitment activities (i.e., timely correspondence with applicants, setting up student interview schedules, navigating student campus services, preparing for admissions meetings, etc.).
• Schedule and coordinate (i.e., new hire meetings, program classes and recordings, and conference rooms for clinic support groups
• Ensure that SLP and College of Health Sciences, Education and Rehabilitation administrators and other relevant University administration are adequately informed of pertinent dates, important timetables and administrative department functions.
• Secure Speech-Language Pathology Department equipment and supplies including those for faculty, staff, and student support.
• Maintains and updates professional and technical knowledge by attending continuing education workshops, establishing professional networks and participating in professional societies.
• All other duties and responsibilities as required by the SLP Department.
• Other duties as assigned

Required Qualifications

• Minimum of a HS Diploma or GED or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 2 years of experience working in an academic or healthcare environment.
• Proficient computer skills, including Microsoft Office (including Excel) and software upgrades.
• Proficient in producing reports, minutes, announcements, and other communications in an attractive and accurate manner.
• Excellent verbal and written skills.

Preferred Qualifications

• Bachelor’s Degree.
• Experience working with university faculty, students, Speech-Language Pathology personnel, and consumers of Speech-Language Pathology services.
• Excellent time management, problem solving and organizational skills.
• Strong decision making, problem solving and system organization skills.
• Proficient in producing reports, minutes, announcements, and other communications in an attractive and accurate manner.
• Possess appropriate financial management skills (budget planning and management across various personnel and operational budget categories; generation of monthly, quarterly, yearly fiscal reports that compare budgeted costs to actual costs.)

Additional Information

This position is classified as Exempt, grade I. Compensation for this grade ranges from $45,330 - $68,000 per year. Please note that the offered rate for this position will vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Drexel University is an Equal Opportunity/Affirmative Action employer that welcomes individuals fromdiverse and neurodiverse backgrounds and perspectives, and believes that an inclusive and respectfulenvironment enriches the University community and the educational and employment experience of itsmembers. The University prohibits discrimination against individuals on the basis of race, color,national origin, religion, sex, sexual orientation, disability, age, status as a veteran or specialdisabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or relatedmedical conditions and any other prohibited characteristic. Please visit our Policies page to view allUniversity policies related to Human Resources and News and Announcements for workplace postings.

Background investigations are required for all new hires as a condition of employment, after the joboffer is made.

Drexel University, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act (Clery Act) publishes the DrexelUniversity Security & Fire Safety Annual Report for current and prospective studentsand employees. This report contains important safety information and crime statistics for the previousthree years. These statistics pertain to reported crimes that have occurred on campus, in certainnon-campus buildings or properties that are owned or controlled by Drexel University, and on publicproperty within, or immediately adjacent to and accessible from the campus.

Printed copies of this report are also available by calling the Public Safety Administrative Office,215.895.1550.

Additional information about the services provided by the Drexel University Department of Public Safety can beobtained by visiting their website.

Advertised: Aug 19 2026 Eastern Daylight Time
Applications close: Sep 19 2026 Eastern Daylight Time