Program Coordinator, School of Mental Health and Social Work

Barry University, Inc.; Miami Shores (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

Barry University seeks a Program Coordinator to lead statewide implementation of the Florida First Responder Suicide Readiness Initiative. This full-time, grant-funded role requires travel across Florida, manages regional educators, and ensures curriculum fidelity and compliance with university and grant requirements.

The coordinator builds agency partnerships, coordinates trainings, monitors evaluations, and maintains dashboards to report on outcomes to university leadership and state partners.

Qualifications

• Bachelor's degree required; Master’s in Social Work preferred.
• 1–3 years of relevant professional experience; five+ years acceptable with equivalent experience.
• Experience with Microsoft 365, shared databases/CRM, registration or LMS platforms, survey tools, virtual-meeting platforms, and reporting dashboards.
• Clear communication, scheduling, and outreach skills; valid driver’s license.

Responsibilities

• Translate grant objectives into a work plan, milestones, procedures, deliverables, and regional rollout.
• Develop and maintain an agency outreach pipeline; contact leaders to secure trainings.
• Execute territorial strategy across Florida regions, adjusting to demand and grant priorities.
• Manage training operations: intake, scheduling, registrations, facilities, rosters, communications, travel, materials, certificates, CE processes.
• Work with Financial Grants Management to ensure budget compliance with policies.
• Recruit, onboard, train, schedule, supervise regional educators; maintain curriculum fidelity.
• Maintain evaluation system: attendance, pre/post assessments, feedback, dashboards, follow-up surveys.
• Maintain safety, privacy, crisis resources; refer urgent concerns via protocols.
• Coordinate curriculum updates with faculty and experts while preserving content/version control.
• Lead stakeholder communications and program promotion statewide; represent initiative at forums.

Education

Bachelor's degree in any discipline

Master's degree in Social Work preferred

Tools

Microsoft 365

CRM/databases

registration/LMS platforms

survey tools

reporting dashboards

virtual-meeting platforms

Job description

Summary

The Program Coordinator is a full-time, grant-funded position ending on 6/30/27, with potential for project extension past fiscal year 2027. The Program Coordinator leads statewide implementation of Barry University's Florida First Responder Suicide Readiness Initiative, a grant-funded education program designed to improve early recognition of psychological distress, supportive communication, and connection to appropriate care. The Program Coordinator develops agency partnerships, schedules regional training, recruits and manages qualified territory educators, and ensures consistent delivery of the approved curriculum. The incumbent must be able to travel throughout the State of Florida as needed to fulfill the responsibilities of the position. This position requires a finance background check due to the financial responsibilities associated with the role.

Essential Functions

Support statewide implementation by translating grant objectives into a work plan, milestones, operating procedures, deliverables, and a coordinated regional rollout.

Develop and maintain an agency outreach pipeline; contact fire chiefs, training officers, city/county managers, human resources leaders, labor representatives, EAP/peer-support contacts, and other decision-makers to secure meetings and training commitments.

Execute the territorial strategy across Tampa Bay/Hillsborough, Jacksonville/Northeast Florida, Polk County/Central Florida, South Florida (Miami-Dade, Broward, and Palm Beach), and Southwest Florida (Lee, Collier, and Charlotte), adjusting deployment to demand and grant priorities.

Manage training operations, including agency intake, scheduling, registration, facilities, rosters, participant communications, travel, materials, certificates, and approved continuing-education processes.

Work closely with Financial Grants Management to ensure the budget is being spent in compliance with university and state policies.

Recruit, facilitate onboarding, training, scheduling, and supervise regional territory educators and dual-instructor teams; complete the program training personally, co-facilitate as needed, observe delivery, coach instructors, and maintain curriculum fidelity.

Maintain the program's evaluation and accountability system, including attendance, pre/post assessments, confidence measures, participant feedback, follow-up surveys, agency implementation measures, dashboards, as required by University leadership and the State of Florida.

Maintain participant safety, privacy, crisis-resource, and escalation procedures; ensure instructors understand role boundaries and promptly refer urgent clinical or emergency concerns through established agency, University, and emergency-response protocols.

Coordinate curriculum, handbook, participant resource, quick-reference, local referral, and instructor-guide updates with mental health faculty, experienced first responders, and subject-matter experts while preserving approved content and version control.

Lead stakeholder communications and program promotion through agency recruitment packets, presentations, web/registration content, legislative updates, meetings, and relationship management; represent the initiative at regional and statewide forums as assigned.

Qualifications/Requirements

A Bachelor's degree in any discipline is required. A Master's degree in Social Work is preferred. Candidates must possess 1-3 years of relevant professional experience. Instead of the required education, candidates may qualify with five or more years of relevant professional experience. Must have experience with Microsoft 365, shared databases/CRM, registration or LMS platforms, survey tools, virtual-meeting platforms, and reporting dashboards. Responsible for maintaining accurate rosters, schedules, records, invoices, and compliance-related documentation to ensure operational efficiency and adherence to established policies and procedures. Apply adult-learning practices; support scenario-based instruction. Communicate clearly and confidently, facilitate sensitive discussions with professionalism and discretion, adapt messaging to first responder audiences, and effectively engage with senior government and agency leaders. A valid driver's license is required.

Benefits

Barry University offers a comprehensive benefits package to full-time employees that includes

• health
• dental
• vision
• life insurance
• retirement
• tuition assistance
• paid time off
• work/life balance initiatives such as wellness programs
• spirituality in the workplace
• training and development

Equal Opportunity

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. Barry University is a private Catholic institution with a history of academic excellence. Founded in 1940 by the Adrian Dominican Sisters, Barry University now offers more than 100 undergraduate, master, professional, and doctoral degree programs. Barry University provides a nurturing environment built on strong values, mutual respect, and collaborative service to the community. The University seeks to recruit and retain a diverse group of student-centered faculty and staff who are dedicated to activities that enhance the quality of University life. The Barry experience fosters individual and communal transformation where learning leads to knowledge and truth, reflection leads to informed action, and a commitment to social justice leads to collaborative service. Barry University does not discriminate on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, gender expression, genetic information, familial status, marital status, pregnancy, age, disability status or veteran status. This policy applies to students, employees, applicants and trustees with respect to participation in any program, benefit, activity or student/employment opportunity offered by the University. Every member of the University community is expected to uphold this policy as a matter of mutual respect and fundamental fairness in human relations. Every student of this institution has a responsibility to conduct himself/herself in accordance with this policy as a condition of enrollment. Further, every University employee has an obligation to observe Barry University policies and implementation of federal and state law as a term of employment. No person shall be retaliated against for reporting violations or concerns about prohibited discrimination or bias through appropriate University channels.