Program Coordinator - School of Dental Medicine

The Friedman School of Nutrition Science and Policy; Boston (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University School of Dental Medicine is seeking an experienced administrative professional to provide advanced support for a university program in Boston. You will produce documents, respond to inquiries, organize files, and help manage budgets and events with attention to detail.

The role requires an Associate's Degree, strong Microsoft Office skills, and excellent customer service. Some weekends/evenings may be required to support programs and events.

Qualifications

• Associate's Degree required.
• Strong knowledge of Microsoft Office suite.
• Excellent organizational and customer service skills.

Responsibilities

• Produces documents, reports, proposals or materials.
• Responds to inquiries and provides information to students, faculty, staff and others.
• Organizes and maintains program files and databases; tracks information.
• Monitors budgets and tracks spending; may initiate purchases and transactions.
• Coordinates marketing and advertising; assists with flyers and social media content.
• Coordinates logistics for meetings, seminars and events including venues and AV needs.
• May arrange travel and payments for speakers and presenters.
• Conducts research and drafts reports on results.
• Provides guidance to students and temporary staff; assists training.

Skills

Microsoft Office

Organizational skills

Customer service

Education

Associate's Degree

Job description

Overview

Tufts University School of Dental Medicine (TUSDM) offers one of the most forward‑looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community service. Students obtain an interdisciplinary education, integrated with medicine, with access to training in dental specialties. Clinics managed at TUSDM provide quality comprehensive care to more than 20,000 individuals annually. Nationally and internationally, the school promotes health and educational programs and researches new procedures, materials, and technologies to improve oral health.

What You'll Do

Under general supervision, provides advanced administrative support and coordination for a university program. Utilizing knowledge and skills with varied office system applications, produces a variety of documents, reports and proposals. Responds to inquiries and provides detailed information to constituents

• Produces a variety of documents, reports, proposals or materials.
• Responds to various inquiries, handling issues and providing relevant information to students, faculty, staff and other constituents.
• Organizes and maintains program files and databases. Updates and tracks student and program information.
• Monitors budgets and tracks program spending. Makes recommendations for purchases or cost savings. May initiate purchase of material and supplies for program, executes financial transactions.
• Coordinates marketing and advertising efforts for program. Assists in writing, editing and designing applications, flyers and other promotional materials. Assists in updating website and posting social media material.
• Coordinates logistics for meetings, seminars, lectures and other special events including planning events, determining venue and coordinating production of materials, audio visual and other set up needs. May make travel, payment and other arrangements for speakers and presenters.
• Conducts assigned research and gathers information and data, organizing and drafting reports on results.
• May provide guidance and work direction to student and temporary workers and assists in training other support staff.
• Other duties as assigned.

What We're Looking For

Basic Requirements:

• Associate's Degree
• Strong knowledge of Microsoft office suite
• Excellent organizational and customer service skills

Special Work Schedule Requirements:

Weekends and evenings occasionally required.

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.