Program Coordinator (Research Administration)

Johns Hopkins University; Baltimore (MD); Hybrid; USD 62,466,000 - 108,312,000; Full time

Job summary

Johns Hopkins University is seeking a Program Coordinator to oversee the Day-to-day operations of the Chicago Parent Program (CPP), coordinating virtual and in-person trainings and fostering partnerships with organizations to bring CPP to families served. The role supports leadership, marketing, evaluation, and research initiatives, working hybrid at the Baltimore campus as needed.

The position requires strong administrative and communications skills, budget monitoring, and event coordination

Qualifications

• High school diploma or graduation equivalence.
• Four years progressively responsible administrative experience.
• Additional education may substitute for required experience per JHU equivalency.

Responsibilities

• Contribute to goal setting and identify program operational requirements to meet goals.
• Obtain and utilize internal and external resources to meet program goals.
• Serve as primary contact for the program with internal departments and external organizations.
• Monitor budget expenses, process invoices, perform budget reconciliation, and assist with budget development.
• Compile documentation related to funding and finance.
• Identify and resolve programmatic problems.
• Assist with planning events and coordinate preparation, setup and logistics for events/functions.
• Coordinate communication activities via websites, social media channels, and publication materials as needed.
• Ensure timely, accurate and appropriate reporting of program activities.
• Other duties as assigned.

Skills

Budget Management

Event Planning

Meeting Coordination

Oral and Written Communications

Organizational Skills

Program Management

Resource Management

Interpersonal Skills

Education

High school diploma or GED

Bachelor’s Degree

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Johns Hopkins, founded in 1876, is America's first researchuniversity and home to nine world-class academic divisions workingtogether as one university.

We are seeking a Program Coordinator who will be responsible for the implementation of a specific program under general supervision and direction. The Program Coordinator participates in program development, planning, and implementation. The position is responsible for day-to-day operations of the program and achieving short and long-term program goals. May supervise or oversee operational staff with program responsibilities.

The Chicago Parent Program (CPP) is an evidence-based parenting skills program designed with and for families of young children, ages 2-8 years old. CPP is available in multiple implementation formats and can be implemented by a range of individuals in a variety of settings that serve young children and their families. The Program Coordinator will work closely with the CPP leadership team to organize, implement, market, and evaluate virtual and in-person trainings in the CPP models. In addition, they will support the CPP team in establishing and nurturing relationships with organizations interested in bringing the CPP to the families they serve. Finally, they may support research initiatives related to the CPP as needed.

Specific Duties & Responsibilities

• Contribute to goal setting and identify program operationalrequirements to meet programmatic goals.
• Obtain and utilize internal and external resources to meetprogram goals.
• Serve as primary contact for the program with internaldepartments and external organizations.
• Responsible for monitoring budget expenses, processinginvoices, performing budget reconciliation, and assisting withbudget development.
• Compile documentation related to funding and finance.
• Identify and resolve programmatic problems.
• Assist with planning events and coordinate preparation, set upand logistics for events/ functions.
• Coordinate communication activities via websites, social mediachannels, and publication materials as needed.
• Ensure timely, accurate and appropriate reporting of programactivities.
• Other duties as assigned.

In addition to the duties described above

• Coordinate marketing and dissemination efforts related to theCPP
• Coordinate in-person and web-based trainings for the CPP
• Complete and maintain continuing education applications andapprovals associated with CPP trainings
• Develop and maintain relations with organizations interested inimplementing the CCPP and represent CPP in the public sphere (e.g.,training events, conferences)
• Monitor and maintain stock of CPP materials in preparation fortraining and dissemination
• Detail oriented, proficient in using Zoom formeetings/trainings; able to regularly work in-person at the JohnsHopkins campus in Baltimore

On call or non-standard work hour requirements:

• Most CPP trainings will be offered on weekdays. However, if anorganization requested to offer a training on a weekend, then theProgram Coordinator may be asked to flex their work schedule toaccommodate the weekend training offering.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Four years progressively responsible administrativeexperience.
• Additional education may substitute for required experience tothe extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree.
• Experience with the coordination and implementation oftrainings/events

Technical Qualifications & SpecializedCertifications

• Highly proficient with Microsoft Office programs includingOutlook, Word, Excel and
• PowerPoint.

Technical Skills & Expected Level of Proficiency

• Budget Management - Intermediate
• Digital Communications - Developing
• Documentation and Reporting - Developing
• Event Planning - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Interpersonal Skills - Intermediate
• Meeting Coordination - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Program Management - Intermediate
• Resource Management - Developing

The core technical skills listed are most essential;additional technical skills may be required based on specificdivision or department needs.

Classified Title

Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range

$21.80 - $37.80 HRLY($56,000 targeted; Commensurate w/exp.)

Schedule

Monday - Friday 8:30 - 5:00

FLSA Status: Non-Exempt

Location

Hybrid/School of Nursing (Baltimore,Maryland)

Department name: Research Administration

Personnel area: School of Nursing

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The JohnsHopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact theHR Business Services Office at [e-mail]. For TTYusers, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella(chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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