Sr. Academic Program Coordinator (Center for Leadership Education)

Inside Higher Ed; Baltimore (MD); Hybrid; USD 29,274 - 50,833; Full time

Benefits offered by this job

Comprehensive benefits package

Flexible work arrangements

Job summary

A higher education institution is seeking a Sr. Academic Program Coordinator to oversee the educational activities of undergraduate programs. The coordinator will play a critical role in student advising, recruitment, and curriculum management while ensuring efficient budget handling and collaboration with faculty. Candidates should have a minimum of five years of relevant experience, ideally with a Bachelor’s degree. A proficient use of MS Office and experience with academic tools is preferred. This hybrid position allows for a flexible work environment.

Qualifications

• Minimum of five years of progressively responsible administrative or academic experience.
• Experience working collaboratively with faculty, staff, and students.
• Ability to advise students on academic requirements.

Responsibilities

• Manage all aspects of day-to-day educational activities for undergraduate programs.
• Advise students and assist with recruitment and marketing efforts.
• Coordinate interviews, applications, and scheduling for academic programs.

Skills

Administrative skills

Student advising

Budget management

Collaboration

Data analysis

Education

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

MS Office

WordPress

SIS

Job description

Sr. Academic Program Coordinator (Center for Leadership Education)

The Center for Leadership Education (CLE) is seeking a Sr. Academic Program Coordinator. The primary purpose of this position is to manage all aspects of the day-to-day educational activities of the department's undergraduate programs. The individual will be responsible for a wide variety of recruitment, curriculum, evaluation, budget, experiential groups, student advising and other administrative duties. Functions as a team member with faculty, staff and students and must be able to function independently.

In this role the Senior Academic Program Coordinator provides administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The Coordinator provides academic program coordination and overall academic program support within a department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.
• Advise students on academic requirements. May handle sensitive personal issues with students.
• Coordinate aspects of the interview and application process.
• Schedule, plan, develop, produce information sessions.
• Assists with tracking and analyzing trends data, compiles data and generates reports.
• Make recommendations concerning marketing, processing, business outreach.
• May independently manage specific program activities.
• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.
• Supports course and student activity scheduling.
• Serve as liaison to other resources, e.g. Registrar's Office, Academic Advising, Admissions, Dean's office, other academic departments, Student Accounts.
• Liaison to International Office and resource to students regarding visa issues.
• Produce substantive reports for department faculty and administration.
• Maintain room schedules, address and phone lists, emergency contact information.
• Assist in special events planning and execution for receptions, open houses, social gatherings.
• Maintain students' academic files and faculty evaluations.
• Plan orientation for new students.
• Advise students on program choices, choosing advisors, teaching opportunities, job applications.
• May oversee the work of less experienced employees or students.
• Performs other related duties as requested.

Position Specific Details – Supplemental Duties & Responsibilities

• Manage Fotiadi Fund proposals, requests and awards.
• Oversee undergraduate programs and serve as primary advisors for CLE minors.
• Advise 350+ students on academic and graduation requirements.
• Update course catalog and manuals with program directors.
• Provide administrative support: assistant hiring, course info updates, catalog maintenance.
• Consult with and advise the program Directors on changes to academic and student policies and procedures.
• Work with distressed students regarding academic concerns. Working collaboratively with other university departments on resolutions of problems to enhance the success of student while with Johns Hopkins.
• Manage department space and classroom assignments.
• Support student experiential groups: AMA, Salant, Enactus, Women in Business, SCNO, JHUCC, JHPMC, including budget approval.
• Serve as the CLE's Design Day event coordinator.

Minimum Qualifications

• High School Diploma or equivalent.
• Five years progressively responsible administrative/academic experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree preferred.
• Proficiency with MS Office applications, WordPress, SIS and course production.

Classified Title: Sr. Academic Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F, 37.5 hrs weekly

FLSA Status: Non-Exempt

Location: Hybrid/Homewood Campus

Department name: Center for Leadership Education

Personnel area: Whiting School of Engineering

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

Additional Provisions May Apply

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.