Program Coordinator - Recruitment, Physician and APP Recruitment

Rochester Regional Health; City of Rochester (NY); On-site; USD 62,000 - 70,000; Full time

Job summary

Rochester Regional Health is seeking a Program Coordinator - Recruitment to coordinate activities within the Physician and APP Recruitment program at 50 Leroy Street, Potsdam, NY. This 40-hour-per-week role supports recruitment processes, coordinates candidate travel and visits, manages interview logistics, and ensures clear communications across the department, hospital, and community.

Strong organizational and people-management skills, a proactive administrative background, and at least one

Qualifications

• Bachelor's degree in field related to assigned area preferred.
• Experience in project and people management highly desired.
• Administrative/coordinator capacity experience preferred.
• One year supervisory experience preferred.

Responsibilities

• Supports the Physician Recruitment Team for the recruitment process and coordinates candidate travel and visit arrangements.
• Coordinates applicant interview day and monitors process during visits.
• Partners with departments across the system to coordinate interview plans and calendar management.
• Develops, compiles and writes communications for distribution.
• Ensures effective communication within the program, the department, the hospital, and the community.
• Vendor management, direct billing management and invoicing.

Skills

Project management

People management

Administrative coordination

Supervisory experience

Education

Bachelor's degree in field related to assigned area

Job description

Job Title: Program Coordinator - Recruitment

Department: Physician and APP Recruitment

Location: 50 Leroy Street, Potsdam, NY 13676

Hours Per Week: 40

Schedule: Monday - Friday 8am - 5pm

Summary

Coordinates activities and functions of a designated program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. Responsibilities may include hiring, training, coordination, solicitation and scheduling of projects, development and implementation of team member training programs, ongoing project management, and may supervise team members in conjunction with leader.

Responsibilities

• Provides support to the Physician Recruitment Team for the recruitment process for RRH. Coordinates travel and visit arrangements for Physician candidates , tailoring to unique specifications of each candidate visit.
• Coordinates the applicant interview day and monitors process during visit.
• Partners with departments across the system to coordinate interview plans, calendar management.
• Develops, compiles and writes communications for distribution.
• Ensures effective communication within the program, the department, the hospital, and in the community.
• Vendor Management, direct bill management and implementation, Invoicing.

Preferred Qualifications

• Bachelor's degree in field related to assigned area preferred.
• Demonstrated project and people management ability highly desired.
• Experience in administrative / coordinator capacity preferred.
• One year supervisory experience preferred.

Physical Requirements

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range

$62,400.00 - $70,000.00

City: Potsdam

Postal Code: 13676

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.