Program Coordinator (Project & Event Management)

HTC Global Services, Inc.; Dearborn (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Group Health Insurance

Dental Insurance

Paid Time Off

401(k) matching

Wellness programs

Job summary

HTC Global Services seeks a Program Coordinator to support cross-functional programs and leadership events. You will partner with project leads, maintain documentation, track progress, and keep initiatives on schedule in a collaborative, fast-paced environment.

The role requires a Bachelor's degree, 2+ years of program coordination experience in a large corporate setting, and strong Microsoft 365 proficiency including SharePoint and Copilot. Hybrid work arrangement offered.

Qualifications

• Bachelor's Degree required.
• 2+ years in program coordination within a large corporate environment.
• Experience coordinating activities across multiple functions or departments.
• Strong proficiency with Microsoft 365 apps (Outlook, Teams, SharePoint, PowerPoint, Excel) and Copilot.
• Familiarity with Planner and SharePoint.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities and timelines.

Responsibilities

• Support planning and coordination of cross-functional programs and projects.
• Develop and maintain project plans, timelines, and deliverables.
• Coordinate activities across multiple business functions and stakeholders.
• Track milestones, action items, and project progress; identify schedule risks.
• Assist with planning and execution of leadership meetings, town halls, and large-scale events.
• Coordinate meeting logistics, attendee communications, room setup, and AV arrangements.
• Assist with agenda creation and documentation for recurring meetings and governance sessions.
• Communicate project status updates using data-driven reporting.
• Support process improvements to enhance collaboration and project execution.
• Help ensure projects are completed within scope, timelines, and resources.
• Prepare reports and presentations using quantitative data.
• Identify project risks and support mitigation planning.
• Maintain accurate project documentation and records.
• Collaborate effectively with cross-functional teams while supporting leadership.

Skills

Program coordination

Cross-functional coordination

Microsoft 365

Project tracking

Event planning

Communication

Education

Bachelor's Degree

Tools

Planner

SharePoint

Copilot

Open Code AI

Job description

Location: Dearborn (MI) | Employment Type: Full Time - 40 hours per week | Job Level: T2 | Work Preference: Hybrid | Job Code: 244224

Job Description:

Job Title

Overview

We are seeking a Program Coordinator to support the planning, coordination, and execution of cross-functional programs and leadership events. This role partners with project leads and business stakeholders to coordinate activities, maintain documentation, track project progress, and ensure initiatives remain on schedule. The ideal candidate is highly organized, detail-oriented, and comfortable working in a collaborative, fast-paced environment.

Key Responsibilities

• Support planning and coordination of cross-functional programs and projects.
• Develop and maintain project plans, timelines, and deliverables.
• Coordinate activities across multiple business functions and stakeholders.
• Track milestones, action items, and project progress while identifying schedule risks.
• Assist with planning and execution of leadership meetings, town halls, and large-scale events.
• Coordinate meeting logistics, attendee communications, room setup, and audio-visual arrangements.
• Assist with agenda creation and documentation for recurring meetings and governance sessions.
• Communicate project status updates and progress to stakeholders using clear, data-driven reporting.
• Support process improvements that enhance collaboration and project execution.
• Help ensure projects are completed within agreed scope, timelines, and available resources.
• Prepare reports and presentations using quantitative data.
• Identify project risks and support mitigation planning.
• Maintain accurate project documentation and administrative records.
• Collaborate effectively with cross-functional teams while maintaining a professional presence when supporting leadership.

Required Qualifications

• Bachelor's Degree.
• 2+ years of experience in program coordination, project coordination, cross-functional stakeholder support, or event logistics within a large corporate environment.
• Experience coordinating activities across multiple business functions or departments.
• Strong proficiency with Microsoft 365, including Outlook, Teams, SharePoint, PowerPoint, Excel, and Copilot.
• Familiarity with task and milestone tracking tools such as Planner and SharePoint.
• Strong written and verbal communication skills.
• Excellent organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities, deliverables, and timelines simultaneously.
• Experience with event planning, employee engagement, communications, and administrative support.

Preferred Qualifications

• Experience with Copilot and/or Open Code AI tools.

What Makes HTC A Great Place To Build Your Future

HTC Global Services wants you to join our team. Come build new things with us and advance your career. At HTC Global, you’ll collaborate with experts, work alongside clients, and be part of high-performing teams driving success together. You’ll have long-term opportunities to grow your career and develop skills in the latest emerging technologies.

At HTC Global Services, our employees have access to a comprehensive benefits package. Benefits can include Group Health (Medical, Dental, and Vision), Paid Time Off, Paid Holidays, 401(k) matching, Group Life and Disability insurance, Professional Development opportunities, Wellness programs, and a variety of other perks.

Our success as a company is built on inclusion and diversity. HTC Global Services is committed to providing a workplace free from discrimination and harassment, where every employee is treated with dignity and respect. We celebrate differences and believe that diverse cultures, perspectives, and skills drive innovation and success. HTC is an Equal Opportunity Employer and a proud National Minority Supplier. We seek to empower each individual, fostering an environment where everyone feels valued, included, and respected.

At HTC Global Services, our culture is an embodiment of who we are – a value-led organizationcommitted to success of our people and customers.

• Hybrid and Workplace flexibility
• Work-Life-Balance
• Well-defined career development plan
• Rewards & Recognition program
• L&D focuses on upskilling
• Hands-on experience on Emerging Technologies and Digital Transformation
• Career Mobility programs