Program Coordinator- Private Grants and Scholarships

Southern Illinois University Carbondale; Carbondale (IL); On-site; USD 48,000 - 64,000; Full time

Job summary

Southern Illinois University Carbondale seeks a Financial Aid Administrator to oversee third party contracts, private grants and scholarships within the Financial Aid Office. You will counsel students, coordinate with campus offices, and manage Banner-based financial aid records and refunds.

The role requires a Bachelor's degree and at least two years in higher education with experience in student services or public relations. Collaboration with Athletics and external donors is essential.

Qualifications

• Bachelor's degree required for the role.
• Minimum two years of professional experience in a higher education setting, including one year in student personnel management or related areas.
• Master's degree can substitute for one year of experience per policy.

Responsibilities

• Administer third party contracts (international sponsors, College Illinois, government and others) including contract setup, bill authorizations, and account credits.
• Manage and supervise Private Grant and Scholarship Programs in the Financial Aid Office; record in Banner and reconcile with donors.
• Counsel students and families; assist Accounts Receivable with questions about charges, billing and refunds related to grants and scholarships.
• Coordinate with Athletics for NCAA compliance of athletic scholarships.
• Assist Information Management Services in designing Banner reports for Private Grants and Scholarships.
• Process private grants related to departmental programs; set up fund codes and monitor awards.
• Determine transcript release eligibility and assist with housing issues related to scholarships and contracts.
• Post and track scholarships including tuition waivers and international student scholarships; engage with external stakeholders.

Skills

Public relations

Customer service

Higher education knowledge

Education

Bachelor's degree in any field

Tools

Banner

Job description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

• Responsible for administration of third party contracts, including assisting with setting up new contracts, receiving authorizations to bill, determining validity of those authorizations, determining effective and void dates for authorizations, and crediting accounts for specific charges. Monitors impact of co-pay logic on each student within these contracts. These contracts include international embassies (international student sponsors), College Illinois, and national, state and county DORS (Department of Rehabilitation Services).
• Manages and supervises the Private Grant and Scholarship Programs within the Financial Aid Office. Functions include receiving, recording and entering to the Banner Financial Aid Student Information System, all private grants and scholarships for SIU students along with reconciling accounts and generating refunds to donors.
• Counsels and communicates with students, parents, SIU staff and private donors regarding private grants and scholarships. Assists Accounts Receivable department with student questions and concerns regarding charges, billing, and refunds, related to Private Grants and Scholarships. Works with Accounts Receivable department to have service charges removed for eligible students.
• Coordinates with the SIU Intercollegiate Athletics Office to ensure that scholarships awarded to student athletes are in compliance with NCAA regulations.
• Determines needs and assists Information Management Services in the design and development of Banner reports for Private Grants and Scholarships.
• Performs all functions for private grants associated with SIU departmental grants (Plant Biology for example), including assisting with setting up new fund codes, entering, monitoring and adjusting awards.
• Determines if students are eligible for release of transcript or registration holds. Assists students with housing issues directly related to scholarships and third party contracts.
• This position assists with posting of University-related scholarships that include all collegiate tuition waivers, International Student scholarships, Marching Salukis scholarships, Minority Engineering scholarships, and Spirit Group scholarships.
• External Relations - Due to the different types of scholarships that are awarded, posted, and monitored in this office, this position must have a strong knowledge about SIUC's academic and financial programs, policies, procedures, services, and facilities. This position has Banner update access to financial aid and inquiry access to student and accounts receivable screens. This position must be able to respond to inquiries from prospective students, parents, school counselors, continuing SIUC students and other university officials while providing complete, accurate and current information about SIUC's programs, policies, procedures and services.
• Other duties as assigned.

1. Bachelor's degree in any field.

2. A total of two (2) years (24 months) of professional experience working at a higher education institution or work experience in a position that works with and/or provides service to higher education institutions; one of those two years of experience must be in student personnel management, higher education management, public relations, business, or closely related.*

(Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Illinois Residency Requirement:

Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

About Civil Service Examination/Testing:

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for Work Authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php