Financial Aid Coordinator

Southern Illinois University Carbondale; Carbondale (IL); On-site; USD 40,000 - 56,000; Full time

Job summary

SIUC's Office of Financial Aid is seeking a detail-oriented staff member to assist in administering student financial aid programs under general supervision. The role involves verifying eligibility, reviewing and awarding aid, and processing notifications to students in accordance with regulations.

Responsibilities include helping students locate grants and scholarships, managing the alternative loan packaging process, maintaining file and data entry accuracy, and ensuring compliance across

Qualifications

• Verifies student eligibility criteria and reviews and awards applicants for financial aid in accordance with federal, state, and institutional regulations and policies.
• Notifies external servicing centers of student status and activities as required by Federal law.
• Reviews changes in regulations affecting campus-based programs and recommends procedural changes to meet regulatory needs.
• Maintains spreadsheets and prepares statistical, operating, and planning reports for tracking and balancing purposes.

Responsibilities

• Assists students with locating institutional grants and scholarships.
• Oversees the file management system and manages correspondence for financial information.
• Coordinates, schedules, and provides in-service training and staff meetings as delegated.
• Processes and tracks verification documentation submitted to the Office of Financial Assistance.
• Performs accounting functions related to grant and scholarship accounts and reconciles awards and payments.

Job description

The starting wage for this position is listed above. This position is represented by ACsE/IEA-NEA: Associate of Civil Service Employees. For more information regarding salary and other details please visit : https://laborrelations.siu.edu/labor-contracts/

Employees at this level provide assistance in carrying out the technical functions in the management of student financial aid programs. They work under general supervision from a designated supervisor.

verifies student eligibility criteria and reviews and awards applicants for financial aid in accordance with federal, state, and institutional regulations and policies; enters, updates, and processes award notifications;

assists students with suggestions for locating institutional grants and scholarships;

responsible for the alternative loan packaging process by determining eligibility, awarding, and performing data entry ? including the management of certification of alternative loans;

oversees all aspects of the file management system;

manages correspondence and provides general financial information concerning account receivables, tuition assistance, and other financial programs;

monitors students eligibility to receive financial aid;

notifies external servicing centers (e.g., the National Student Loan Data System, as required by Federal law) of student status and activities;

works with students and agencies to resolve discrepancies; participates in the evaluation process for appeals;

participates in the development of forms, letters, and brochures needed to collect financial aid data from student applicants;

reviews changes in regulations affecting various campus-based programs, guaranteed loans, state grants, and institutional programs; recommends changes in procedure to meet changing regulation needs;

serves as liaison with other University organizations that work with the Financial Aid Office and outside agencies;

participates in workshops and presentations for internal and external audiences;

reviews and collaborates to make sure that current financial aid information is available on the university website;

assists with the direction, management, and administration of scholarship and grant programs;

coordinates, schedules and provides in-service training and staff meetings as delegated;

prepares and coordinates the preparation of statistical, operating, and planning records and/or reports; maintains spreadsheets for various institutional programs for tracking and balancing purposes; ensures accuracy, completeness, and compliance with regulations;

processes and tracks all verification documentation submitted to the Office of Financial Assistance; enters all required corrections;

performs accounting functions related to grant and scholarship accounts which may include reconciling awards and payments/transactions within an electronic record system;

analyzes data from various agencies to determine if Federal Direct Student Loans and Federal Pell Grants awarded must be reduced to avoid overpayment;

performs duties of the lower level in this series as required;

performs other related duties as assigned.

1. Any one or combination totaling three (3) years (36 months) from the categories below:
   1. College coursework in any discipline, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associates Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelors Degree (120 semester hours) equals three (3) years (36 months)
   2. Work experience coordinating office, business, or customer service/relations activities.
2. One (1) year (12 months) of higher education, student services, or closely related experience.

Illinois Residency Requirement:

Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Sponsorship for Work Authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php