Program Coordinator - Print

WPP Production; Sunnyvale (CA); Hybrid; USD 70,257 - 78,523; Part time

Job summary

A global production company in Sunnyvale is seeking a Program Coordinator to assist with print production. The role involves organizing documentation, managing deadlines, and ensuring visual quality. The ideal candidate will have a BA in Graphic Communications and at least 7 years of print production experience. Familiarity with Adobe Creative Cloud and excellent communication skills are essential. This contract position offers a pay rate between $51 and $57 per hour.

Qualifications

• 7 years minimum of print production experience in an agency or in-house corporate graphic design department.
• Knowledge of electronic pre-press and printing processes required.
• Experience in database/project management systems.

Responsibilities

• Assist Graphics Producers in organizing documentation and reviewing accuracy of packaging mechanicals.
• Manage deliverable due dates according to established standards and timelines.
• Practice extreme attention to detail in cross-referencing all assets against final mechanicals.

Skills

Project Management

Communication Skills

Attention to Detail

Graphic Design Experience

Education

BA or BS degree in Graphic Communications

Tools

Adobe Creative Cloud (Illustrator, Photoshop, InDesign, Acrobat)

Microsoft Office Suite (Excel, Word)

Job description

About WPP Production

We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

A Hybrid working model

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around three days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

What does a Program Coordinator do at WPP Production?

The Print Program Coordinator assists Graphics Producers in organizing documentation, reviewing accuracy of packaging mechanicals, organizing color and press sheet reviews, and meeting tight deadlines in peak seasons. Will manage deliverable due dates according to established standards and timelines while also coming up with creative solutions to challenges. The Print Program Coordinator role provides strong project/production management skills (extensive prepress, detailed assembly, project management) to maintain schedules and project details for printed materials. The range of work focuses on (but is not limited to) packaging, large format merchandising graphics, and other printed materials. Candidate must be a strong communicator/project manager who is proactive, highly organized, excellent at multi-tasking, comfortable under pressure, and able to work effectively as a team member. Building strong, professional working relationships with other functions is key to success in this role. Must have expert color analysis skills, extensive experience with organizing/facilitating imagery color reviews, as well as familiarity with a variety of printing processes including: large/small format digital, large/small format offset and fabric dye-sublimation. Understanding different color spaces (sRGB, RGB and CMYK) and their considerations (as they pertain to image development and output) is one of the technical knowledge requirements.

Key responsibilities

• Scheduling, maintaining deadlines, and communicating any issues
• Comfortable working with complex worksheets containing critical production details
• Establishing strong working relationships with key suppliers and ensuring best visual quality
• Write print specification documents with the direction of the Graphics Producers—prior to handingoff. Ensure all documents have been approved before releasing to suppliers.
• QC and organise assets in the database for each mechanical (part numbers, packaging die‑lines, translations, illustrations, copy, etc.).
• Manage project life cycles and the release of part numbers.
• Prepare asset handoff documents for review by Packaging Graphics Producers and route to Marcom groups.
• Practice extreme attention to detail in cross‑referencing all assets against the final mechanicals per checklist, and confirming all layers match print specifications.
• Communicate updates collected from Packaging Graphics Producers to Marcom Project Management team to facilitate the routing process.
• Provide complete and timely feedback on digital mechanicals, pre‑press, and printer proofs.
• Review and approve supplier PDFs and press sheets
• Organise final reviews with Packaging Graphics Producers.
• Collaborate with Packaging Graphics team to document best practices and standard operating procedures and processes for both internal and external partners.
• Press check print runs for existing products at domestic and international suppliers and prepare for Producer approval.

Requirements

• Requires BA or BS degree in Graphic Communications or equivalent and 7 years minimum of print production experience in an agency or in‑house corporate graphic design department.
• Knowledge of electronic pre‑press and printing processes required.
• Project management experience required.
• Must possess exceptional organisational, time management, verbal, and written communication skills, interpersonal skills, and the ability to prioritise.
• Proficient in Adobe Creative Cloud: Illustrator, Photoshop, InDesign, Adobe Acrobat.
• Proficient in Mac OS and native apps.
• Working knowledge of Microsoft Office Suite: Excel, Word, database management.
• Meticulous attention to detail is a must.
• Able to understand and interpret complex processes and shifting priorities.
• Experience in database/project management systems.
• Positive, attentive, focused, and engaged. Strong work ethic. Accountable for actions. Takes initiative. Collaborative “team‑player.”
• Trustworthy in a confidential environment. Supportive of company values.
• Manages time effectively. Flexible during high‑volume periods (some longer hours).

This is a contract role

Pay Range $51/hr-$57/hr

Why work here

At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world‑class talent, cutting‑edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You’ll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next‑generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP’s unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment.

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.